(2016-11) Audit of Procurement Procedures — Ministry of National Education and Vocational Training (MENFP), FY 2014-2015

CNMP - Commission Nationale des Marchés Publics • 2016

Summary — This final report presents the audit of public procurement procedures by the Ministry of National Education and Vocational Training (MENFP) for the 2014-2015 fiscal year. Conducted by Daniel Thirion International (DTI Inc.) and Thomas Bois et Associés, the audit aimed to verify the regularity and conformity of procurement and contract management processes. It highlights significant non-compliance, particularly regarding the widespread use of direct agreements and deficiencies in planning and archiving.

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Key Findings

Abusive use of direct agreements for significant contracts due to deficient planning, leading to non-compliance with regulations.
Deficient archiving of contract execution files and lack of inspection reports for delivered goods.
Inadequate storage conditions for school kits, lacking security and proper organization.
Absence of a Ministerial Public Procurement Commission (CMMP) and insufficient capacity in procurement planning and archiving.
Non-competitive procedures for small purchases and specific brand imposition for equipment like laptops.

Full Description

This final audit report, conducted by Daniel Thirion International (DTI Inc.) in collaboration with local firm Thomas Bois et Associés, examines the public procurement procedures of the Ministry of National Education and Vocational Training (MENFP) for the 2014-2015 fiscal year. The audit's objectives included verifying the regularity of procurement, execution, and control processes, ensuring compliance with regulations, and adherence to principles of economy, transparency, efficiency, and equity. It also assessed the organizational structure, planning, budgetary control, and data management, including archiving. The findings reveal significant non-compliance, particularly the abusive use of direct agreements for substantial contracts, such as school supplies and textbooks, often justified by "urgency" resulting from poor planning. While one open tender for school kits was deemed compliant, most other contracts lacked competition and proper documentation. The report also highlights deficiencies in contract management, including inadequate archiving of execution files, lack of inspection reports, and poor storage conditions for delivered goods. Recommendations emphasize the need for better planning, establishment of a Ministerial Public Procurement Commission (CMMP), strengthened archiving, and enhanced competitive procedures.

Topics

Geography

Time Coverage

2014-10-01 — 2015-09-30

Keywords

Audit, Public procurement, MENFP, Haiti, Contract management, Non-compliance, Direct agreements, School supplies, Planning, Archiving, Governance, Education, Transparency, Fiscal year 2014-2015

Entities

Notes

Series: CNMP Rapport d'Audit, part of a batch of six institution-level procurement audits for FY2014-2015 (see also UCLBP, MSPP, MTPTC, MARNDR, BMPAD, and the six-institution Sommaire Exécutif below), all issued under CNMP's Unité de Coordination de Projets, dated 'Novembre 2016' on the cover. Site 'Publié le' 2016-11-16. A byte-identical duplicate of this same PDF was also listed separately as 'Rapport d'Audit des Procédures de Passation de Marchés MENFP...' (Publié le 2016-11-08, upload filename 1761330247_Rapport_MENFP.pdf) — confirmed identical via `cmp`; only this instance is kept.