Better Work Haiti: 22nd Compliance Synthesis Report

[page 1] ) = da BetterWork e e Haiti 4 *! TON SA OIFC sr nt ional [page 2] 2 BETTER WORK HAITI - 22ND COMPLIANCE SYNTHESIS REPORT MAY 2021 L Copyright © International Labour Organization (ILO) and International Finance Corpora- tion (IFC) (2021) First published (2021) ILO publications benefit from copyright under Protocol 2 of the Universal Copyright Convention. However, short excerpts from them may be reproduced without authorization because the source is indicated. For reproduction or translation rights, the application should be made to the ILO, acting on behalf of both organizations: ILO Publications (Rights and Permissions), International Labour Office, CH- 1211 Geneva 22, Switzerland, or email pubdroit@ilo.org. The IFC and ILO welcome such applications. Libraries, institutions, and other users registered with reproduction rights organizations may make copies by the licenses issued to them for this purpose. Visit www.ifrro.org to find the reproduction rights organization in your country. ILO Cataloguing in Publication Data Better Work Haiti: apparel industry 22nd biannual synthesis report under the HOPE II legislation / International Labour Office; International Finance Corporation. - Geneva: ILO, 2021 Tv. ISSN 2227-958X (web pdf) International Labour Office; International Finance Corporation Clothing industry / textile industry / working conditions / workers’ rights / labor legislation / ILO Convention / international labor standards / comment / application / Haiti 08.09.3 The designations employed in this, which are in conformity with United Nations practice, and the presentation of material therein do not imply the expression of any opinion whatsoever on the part of the IFC or ILO concerning the legal status of any country, area or territory or of its authorities, or concerning the delimitation of its frontiers. The responsibility for opinions expressed in signed articles, studies, and other contributions rests solely with their authors, and publication does not constitute an endorsement by the IFC or ILO of the opinions expressed in them. Reference to names of firms and commercial products and processes does not imply their endorsement by the IFC or ILO. Any failure to mention a particular firm, commercial product, or process is not a sign of disapproval. ILO publications can be obtained through major booksellers or ILO local offices in many countries or direct from ILO Publications, International Labour Office, CH-12T1 Geneva 22, and Switzerland. Catalogs or lists of new publications are available free of charge from the above address or by email: pubvente@ilo.org Visit our website: www.betterwork.org [page 3] 3 BETTER WORK HAITI - 22ND COMPLIANCE SYNTHESIS REPORT MAY 2021 L e e Acknowledgments/ Disclaimer Better Work Haiti receives financial support from the United States Department of Labor (USDOL). This publication's contents are the sole responsibility of Better Work Haiti and do not necessarily reflect the views or policies of the USDOL. The funding that is provided by the United States Department of Labor falls under cooperative agreement number IL-21187-10-75-K. 89 percent of the program's total costs in 2020 were funded by Federal funds, for a total of USD 11,295,840. This ma- terial does not necessarily reflect the United States Department of Labor's views or policies, nor does mention of trade names, commercial products, or organizations im- ply endorsement by the United States Government. SS NT OZ > &2 © Ke © 5 À EN PS STATES OÙ [page 4] Table of Contents Acknowledgements/Disclaimer.…............................................................ 2 List of ACTONYMS sense D Section l: Introduction and Context... 1.1 Background... 8 1.2 Haiti Industry at a glance in numbers..…...................................................10 1.3 Impact of COVID-19 on the apparel sector... T Section III: Highlights of the reporting period October 2020- March 2021)... 14 Country Context .…............................... sise 14 Section IV: Compliance situation in the Haïitian garment industry... T7 Section V: Core labor standards non-compliance findings of the reporting period. October 2019-September 2020).......nnnnnnnneneee 22 Section VI: Better Work key activities and response to COVID-19 24 Factories in Detail... 30 List of Factories................................................. 80 Findings from the Factories................................................ 32 Annex 1: The TAICNAR Project and Reporting Requirements under the HOPE Il Legislation... DA Annex 2. Better Works Service Delivery Model... 37 Better Work Compliance Assessment Framework............................................40 Calculating Non-Combpliance & Public Reporting...........................................47 Limitations in the Assessment Process..…..........................................................47 Annex 4. Factories Findings see DO [page 5] 5 BETTER WORK HAITI - 22ND COMPLIANCE SYNTHESIS REPORT MAY 2021 L e List of Acronyms ADIH Association des Industries d'Haïti (Haïtian Industry Association) BMST Bureau de la Médiatrice Spéciale du Travail (Office of the Special Ombudsperson of Labor) CAOSS Conseil d'Administration des Organes de Sécurité Sociale (Board of Social Security Bodies) CP Compliance point css Conseil Supérieur des Salaires (Wages High Council) CTH Confédération des Travailleurs Haïtiens (Confederation of Haitian Workers) CTSP Confédération des Travailleurs des secteurs Publics et Prives (Confederation of Workers from the Public and Private Sectors) CTMO-HOPE Commission Tripartite de Mise en œuvre de la loi HOPE (Tripartite Commission for the Implementation of the HOPE Law) EA Enterprise Advisor GOSTTRA Groupement Syndical des Travailleurs-eusses du Textile pour Réexportation d'assemblage (Union Group of Textile Workers for Re-export of the Assembly) HELP Haiti Economic Lift Program HOPE Haiïitian Hemispheric Opportunity through Partnership Encouragement Act IOE International Organization of Employers ITUC International Trade Union Confederation MSDS Material Safety Data Sheet MAST Ministère des Affaires Sociales et du Travail (Ministry of Social Affairs and Labor) OFATMA Office d'Assurance Accidents du Travail Maladie etMaternité (Office for Work, Health and Maternity Insurance) ONA Office Nationale d'Assurance Vieillesse (National Office for Old-Age Insurance) OSH Occupational Safety and Health PAC Project Advisory Committee [page 6] 6 BETTER WORK HAITI - 22ND COMPLIANCE SYNTHESIS REPORT MAY 2021 L PAP Port-au-Prince, Haïti PIC Parc Industriel de Caracol (Industrial Park of Caracol) PICC Performance improvement Consultative Committee PIM Parc Industriel Métropolitain (also referred to as SONAPI) PPE Personal Protective Equipment SC/AFL-CIO Solidarity Center/American Federation of Labor-Congress of Industrial Organizations SDT Table de Dialogue Social (Social Dialogue Table) ) TAICNAR Technical Assistance Improvement and Compliance Needs Assessment and Remediation USDOL United States Department of Labor [page 7] 4 14 > Su À À: PELLE Fr Li ; % J LE [] #4 “ œ a. sé 2008 1 à |54 = 1 - ne - v Œe—. ’ serrer r|æ % “© ns TE ur #4 D ral va ar den 6 n:,, ee su = 2 117708 Ad TE yy ALT ALL ; bois) PTS üas ad PE AT" pp \Î Lt TD RL Sr. nn ? à! ALLAN l TA NM dub : if fa: ga: A A AU LH A 1 QI OR HN. ee ET CE ET mn 1m RE rs ee CNE | Tr TR ES re Lee MT T'es CEA Lies RESTE : es ET AE EL É ER D 7 PTT SC PRE. E ES LT e Le É: or. QE Ti LOS SE "DL à se: TRES Ex EN LD ADI en À ANT SOU a : z D ‘F. n k re « | à À ( 2.7 E” n. 3 de D” S F [page 8] 8 BETTER WORK HAITI - 22ND COMPLIANCE SYNTHESIS REPORT MAY 2021 L Section l: Introduction and Context 1.1 BACKGROUND Better Work - a collaboration between the United Nations’ International Labour Organization (ILO) and the International Finance Corporation (IFC), a member of the World Bank Group - is a comprehensive program bringing together all levels of the garment industry to improve working conditions, respect of labor rights for workers, and boost the competitiveness of apparel businesses. The program was launched in Haiti in June 2009 as part of the global Better Work program with country operations in Bangladesh, Cambodia, Ethiopia, Egypt, Haiti, Indonesia, Jordan, Nicaragua, and Vietnam. Better Work is mainly operating in the apparel and footwear industry in the countries it operates. In Haïti, the program is mandatory for all apparel producers exporting their products to the US market under the HOPE Il legislation. The HOPE II law requires that Haïti, in cooperation with the ILO, establishes a Technical Assistance improvement and Compliance Needs Assessment and Remediation Program (TAICNAR), which (i) assesses Haïitian apparel factories exporting under the HOPE II law on compliance with international core labor standards and national Haitian labor law, (ii) assists these factories on their remediation efforts and (iii) provides capacity building to the Government of Haïti on these aspects. In addition, according to the HOPE legislation, biannual reports must be published to indicate enterprise-level compliance performance. Further details on the components of the HOPE Il law and specific requirements regarding biannual reports being published by the entity operating the TAICNAR program are quoted in annex 1 (HOPE II Legislation Reporting Requirements). This is the twenty-second report under the HOPE legislation to be published in April 2021 and delayed publication to July 2021; due to unforeseen circumstances; it is being published late this year. . Detailed enterprise-level data of compliance performance as required by the HOPE II legislation is included in the factory tables in the section called “factory tables.” The two components of HOPE Ils TAICNAR program aim at strengthening labor compliance of the industry in Haiti. The first of these elements focuses on assessing compliance with core labor standards and national labor law, supporting remediation efforts, and publicly reporting each factory's progress on the Labor Ombudsman's register. The second element of the TAICNAR program consists of technical assistance to strengthen the legal and administrative structures for improving compliance in the industry. The scope of these services is extensive, encompassing technical assistance from the ILO in reviewing national laws and regulations to bring them into conformity with international standards, raise awareness of workers’ rights, and train labor inspectors, judicial officers, and other government personnel. [page 9] 9 BETTER WORK HAITI - 22ND COMPLIANCE SYNTHESIS REPORT MAY 2021 L To encourage compliance with core labor standards and national labor law, the legislation indicates that preferential treatment may be withdrawn, suspended, or limited by the President of the United States from producers who - even after assistance has been provided - fail to come into compliance with the core labor standards and national labor law that is related and consistent with those standards. Removal of benefits is based on the government of the United States’ determinations, based primarily on non-compliance identifications made by the U.S. Department of Labor (USDOL). While Better Work Haïti reports are consulted as USDOL carries out its mandate to implement HOPE II, Better Work Haïti's non-compliance findings cannot, on their own, serve to impact preferential treatment under the HOPE Act. Better Work Haiti has been implementing the first component of the TAICNAR program from 2009 until 2017, while other ILO projects, particularly the ILO-MAST capacity-building project, worked on the second component. As of 2018, with the start of the third phase of the Better Work Haïti project (2018 - 2022), Better Work also took on several elements of the second component of the TAICNAR program while carrying out activities covering TAICNAR component one. The Better Work program coordinates its work with the Labor Ombudsman and a tripartite Project Advisory Committee (PAC). This Committee meets with Better Work regularly to discuss the activities of the Better Work program. The PAC members represent the private sector, government and worker representatives, and the Labor Ombudsperson in line with the Committee's HOPE law's requirements. Therefore, Better Work follows this two-pronged approach at the country level to improve Haiti's garment industry's working conditions and competitiveness. On the one hand, direct factory-level interventions allow deep insight into each company’s compliance performance and assist in a tailored way. On the other hand, the program works with the tripartite constituents to address endemic challenges more substantially by bringing stakeholders together, sharing industry data, and offering technical assistance to address compliance challenges and capacity-building needs. The outbreak of COVID-19 had a tremendous impact on the Haïitian garment sector in 2020, as shown by a considerable decrease in exports. According to the data published by the US Department of Commerce Office of Textiles and Apparel (OTEXA), the Haitian textile industry exported approximately USD 874 million worth of products to the United States from April 2020 to May 2021, representing a decrease of 11.8 percent comparing the same period of the previous year. COVID-19-related disruptions in the garment-manufacturing sector reverberate among workers and their families. Analysis of economic impact surveys among a subset of female workers in the sector revealed the risks to food security, health, and livelihoods. Nine in ten respondents to a Better Work Haiti survey in summer 2020 reported trouble securing the usual amount of food for their household due to income shocks. Significant portions of workers surveyed have concerns about the health of themselves and their family members. [page 10] 1.2 HAITIINDUSTRY AT À GLANCE IN NUMBERS By 2022, Better Work Haiti strives to create a garment industry that provides decent work to a projected 65,000 workers, lifting their families and communities out of poverty, empowering women, boosting national income, and improving social 38 51,309 stability. FACTORIES IN WORKERS THE PROGRAMME (61% WOMEN) As of March 2021, the number of workers in the garment factories registered with Better Work stood at 51,309. Building on the strong partnerships Better Work has developed with the government, global brandbs, employers, and unions, over the next five years, the program will play a central role in realizing the full 7 874 Millions potential of the HOPE II Act - a preferential trade . . . FREE ZONES APPAREL EXPORTS program with the US. Convening diverse HOSTING 90% IN USD MILLIONS stakeholders to tackle shared challenges and OF TEXTILE (90% OF NATIONAL supporting institutions’ efforts to monitor and EXPORTS) safeguard factory compliance with international labor standards will be top priorities. Ministry of Social Affairs and Labor (MAST) © © . 26 LE Office of the Labor Ombudsman (BMST) BRANDS AND BETTER WORK National Insurance and Pensions Office (ONA) RETAILERS HAITI STAFF Office for Employment Injury, llness and Maternity (OFTMA) Ministry of Commerce and Industry (MCI) Office of the State Secretary for the Integration of People with Disabilities (BSEIPH) en Association of Haïitian Industries (ADIH) +10 22 Private Sector Economic Forum (PSEF) YEARS INDUSTRY Al Trade unions active in the garment sector SEULE SOMEEE HAITI SINCE REPORTS 26 brand and retail partners 2009 [page 11] 11 BETTER WORK HAITI - 22ND COMPLIANCE SYNTHESIS REPORT MAY 2021 L 1.3 IMPACT OF COVID-19 ON THE APPAREL SECTOR Beyond firm-level impact, the worker survey conducted by Better Work Haiti shed light on the impact on workers and their families. From November 12 to December 2020, 3,300 workers were surveyed across 38 factories enrolled in Better Work Haiti Program. It brought insights into three main themes: take-home pay, support network, and safety and well- being. + Although take-home pay has recovered from employment disruptions in mid- 2020, financial stress remains a primary concern among workers, mainly due to increased living expenses, particularly food prices. Over 60 per cent of respondents reported “financial stress” as à concern. Eight in ten workers have spent down savings in the previous two months, and one-third have borrowed money to cover their living expenses in the same period. Well-documented challenges in the country With inflation and food price increase are also likely contributed to workers’ financial stress. Ninety-one percent of workers surveyed had to reduce the number of meals, mainly because of food price increase or a drop in household income. According to the World Food Programme,! à meal costs a working person in Haiti 35 per cent of their income, which is equivalent to someone in New York State paying US$74 for their lunch. + Workers reported median bi-weekly take-home pay of 6000 gourdes ($83) in February 2020; in November 2020, the median reported was 6,455 gourdes ($89). + Half of the workers regularly remit money to their families. In contrast, one-third of workers report relying on family members’ support in the past two months to pay living expenses. * Beyond stresses at the workplace, the external environment affects the safety and well-being of workers. Nearlÿ 80 percent of work workers cite personal safety concerns during their commute to work. Instability in the country was à common concern mentioned in the course of the survey interviews. 1 https://www.wfp.org/stories/haiti-coronavirus-high-food-prices-and-how-beans-became-luxury [page 12] 12 BETTER WORK HAITI - 22ND COMPLIANCE SYNTHESIS REPORT MAY 2021 L Impact on Exports: According to the data published by the US Department of Commerce Office of Textiles and Apparel (OTEXA), the Haitian textile industry exported approximately USD 874 million worth of products to the United States from May 2020 to May 2021, rep- resenting a slight increase of in volume comparing the same period of the previous year. Impact on Jobs: The number of jobs was also impacted during COVID-19. It observed the most significant drop in April 2020 with the estimated number of jobs around 22,900- 38,600, but then gradually recovered to 49,000-56,600 jobs in January 2027. 2 The range is provided based on the monthly report of ADIH (data collected the last working day of each month) and BWH data (calculation of the average number of jobs per month: Sum of daily jobs divided by the number of the working day for each factory). [page 13] 13 BETTER WORK HAITI - 22ND COMPLIANCE SYNTHESIS REPORT MAY 2021 L SUPPLIERS BY LOCATION North-East 35% West 65% sWest # North-East SUPPLIERS BY CITY d' # Port-au-Prince = Caracol 9 . # Ouanaminthe 21 = Tabarre 7 = Carrefour » Croix-des-Bouquets [page 14] 14 BETTER WORK HAITI - 22ND COMPLIANCE SYNTHESIS REPORT MAY 2021 L e e e e Section III: Highlights of the reporting e period October 2020- March 2021 COUNTRY CONTEXT As Haïti geared up for several major political milestones in 2021, including holding a proposed constitutional referendum and legislative, municipal, local and presidential elections, divisions within its political parties had further deepened in recent months. Protests for political and social demands, which often turn to violence, remain à significant threat to public safety. Some of these protests continued for several days across the country, causing significant disruptions and delays for some of the core services of Better Work Haïti. The employers’ organization ADIH expressed concern over the general security situation in the country, including kidnapping, and urged the government to protect citizens in a press release issued on March 4, 2021. The COVID-19 pandemic hit the garment industry globally, and Haïti has not been an exception. The number of workers employed declined from over 57,000 to 51,309 by April 2021. The garment export to the US market decreased by 11.8 percent in value and 8.2 percent in volume for the period of May 2020 April 2021 compared with the same period in the previous year. The garment sector has been recovering since the factories received the government authorization to operate at full capacity in July 2020. However, most garment manufacturers are still experiencing significant operational disruptions because of COVID- 19 and the unstable security situation, as mentioned earlier. National Social Protection and Promotion Policy In February 2020, the government and social partners had adopted a National Social Protection and Promotion Policy (PNPPSŸ. This policy results from a participatory and inclusive process initiated in spring 2016 at the official launch of the Sectorial Table on Social Protection (TSPS) based on the “social re-foundation” pillar of the Strategic Plan for the development of Haiti. The PNPPS defines the main functions of social protection and social promotion. The main functions of social protection are to guarantee an adequate income, provide an income replacement in case of losses related to life contingencies, give access to essential social services, and create the conditions for decent work. It has four components: i) social 5 https://www.social- protection.org/gimi/gess/ RessourcePDF action;jsessionid=bDiAHTVOceriETiFXIw7uxKdmpvOXPLDlijgmsd 4x21olWFD-Gbgw!1750948109?id=57284 [page 15] 15 BETTER WORK HAITI - 22ND COMPLIANCE SYNTHESIS REPORT MAY 2021 L assistance, ii) social care for individuals, iii) social insurance, and iv) regulation of the labour market. The functions of social promotion are to build and strengthen the capacities of people or households in a situation of poverty or socioeconomic vulnerability, taken separately or in groups, to generate income independently based on production activities of goods and services. It has four components: i) policies for access to workforce training mechanisms, ii) professional integration policies, ii) policies for the direct or indirect creation of temporary jobs, and iv) policies to support businesses of poor households. The PNPPS aims by 2040 to reduce poverty, inequalities, and economic, social, and institutional injustices to build just social citizenship where the holders of rights to social protection and promotion see their rights realized and their ability to live the desired life improved. The guiding principles define the orientations to be taken into account in the PNPPS and the conditions necessary to achieve its objectives. These principles are universality, equity, equality between the individuals, solidarity in the financing, adequacy of benefits, subsidiarity and participation, coherence of policies, adaptation, an obligation of means, and results. As of 2021, the Haiïtian apparel sector is in the process of balancing between the losses and opportunities caused and brought by the COVID-19 born global trade and retail landscape changes. Current anchor companies in Haïti have demonstrated their agility, productivity, and value addition. In this context, IFC is strategically paying attention to Haiti's few notable factors and potentials to attract high-priced-high-quality garment manufacturers. According to the WHO dashboard“, there were 13,056 reported cases of COVID-19 in Haïti and approximately 254 deaths as of April 30, 2021. The country is experiencing the third wave since mid-May 2021. It was scheduled to receive its first batch - 130,000 doses - of COVID-19 vaccines through the World Health Organization's COVAX vaccination scheme in mid-June. However, it was postponed, and the vaccination campaign has not started in the country yet. Concerted efforts are ongoing to raise awareness of the virus. It has been noted by the Government’s COVID Communications committee that there is an insufficient level of public understanding and awareness of COVID-19, which is a severe barrier to prevent the spread of the virus. False information on the virus is being circulated, including through social media, and there is a level of distrust of the public health system and government. Members of the public rarely wear facemasks due to their cost and a lack of concern, and social distancing measures are challenging for many households and are generally not respected. The Communications Sector has also reported that stigmatization is prevalent, especially in rural areas, and wearing à mask or staying in quarantine can lead to threats or violence. Many infected persons refuse the home care offered out of fear of stigmatization 4 https://covidl9.who.int/region/amro/country/ht [page 16] or mistrust. Health responders face reticence, hostility from the community, and even violence in some extreme cases. A medical NGO, Médecins sans frontières (Doctors Without Borders), noted that there are fears the Haiïtian healthcare system, which is already fragile, is ill-prepared to deal with the widening pandemic. For example, the hospitals faced a shortage of medical oxygen in the most recent COVID-19 cases. s * = 1 "4 ‘ né SF 4 Le Cet É" { ) st Ve EN = * LES ARR + cé : : \ : : } : " i * = < Qe . , à = EE | : A | ‘ ù p du 4 L_. re , L \ A » ? _—— ’ ! Ve = A - = \ Ê En _—— At pl £ \ L L } AA f : 4 v JE Ne 2 | FT D fr 2] . | l f I [4 : 4 ” ASS . É: Bl + D | a 14 Ÿ ENT "= L d ns pee D Pr, & Le ! Ë À 15 | î é LF HDQ à dé FQ ‘ II * " 1 | z De. « | À ST, PL ER gi : [page 17] 17 BETTER WORK HAITI - 22ND COMPLIANCE SYNTHESIS REPORT MAY 2021 L Section IV: Compliance situation in the Haïitian garment industry Selected areas of aggregated non-compliance in the Haïitian garment industry This section presents an overview of the results of assessments, advisory, and training services provided to the 28 participating factories, which were assessed at least twice before May 2021. Due to the Better Work staff's inability to conduct an in-person assessment, the factories’ improvement plans were verified virtually through requests for documentation during advisory services and conversations with bi-partite committee members, including workers and management. The charts present non-compliance findings for the 13 assessed factories in Haïti during the reporting period, showing non-compliance rates in brackets. Please note that these reports are issued biannually in April and October, yet assessments are being done annually, so issues are reported in two consecutive reports. In this report's individual factory tables, progress on the remediation of non-compliance issues can be followed in further detail. The highest non-compliance rates in the industry were in occupational safety and health (OSH). Persistent non-compliance issues in compensation (social security) and OSH (Chemicals management, emergency preparedness, and worker protections) continue to concern the sector. This is where Better Works role as convenor of industry stakeholders is essential. It allows the program to discuss challenges that affect many companies in the industry. [page 18] Highest non-compliance rates in the industry 4 - “ f LÉ ss All the factories assessed duringsthe period werénmons dx" à compliant on the emergency preparedness. Underthis Le | cluster, non-compliances on having adequate firésfighting L equipment, marking and posting emergency exits and escape routes clearly in the workplaces, ‘and keeping emergency exits accessible, unobstructed, and unlocked __— during working hours are high: Non-compliance on chemical and hazardous substance management remains at 100%. The non-compliamce on He storing the chemicals properly is relativelylowat23%, bi nd factories found non-compliant on properly.labeling them Ca “L Under OSH, 10 of the 13 assessed factories did not mee F à requirement to take appropriate measures towrespectiti j physical and social distancing. L " Non-compliance on social security and other benefits remains high at 92%. * No no-compliance was foundonsthefreedomofassociationm and collective bargaining cluster and forced laborcluste During this reporting period, Better Work Haïti noted three allegations-o standard violations during the assessments; two cases in the.discriminatie PA M; sexual harassment case and one pay discrimination against pregnant womeni)à p : in the child labor cluster on documentation and protection of young workers. Besides those A à three cases, no other violations are noted under core labor standards: Mhiswillo: on in the next section. | [page 19] 19 BETTER WORK HAITI - 22ND COMPLIANCE SYNTHESIS REPORT MAY 2021 L As an overall trend for non-compliance with national labor laws, occupational safety and health and compensation, particularly social security and other benefits, remain high. For example, non-compliance on unlabeled chemicals and hazardous substances stays at 100 percent, although the non-compliance rate on storing the chemicals properly is relatively low at 23%. Better Work Haiti enterprise advisors have observed that awareness of the requirements to the management of chemicals and substances as well as commitment to follow appropriate procedures are still insufficient. It also requires building culture and practices to double-check and verify the storage and labelling. In some cases, factories have a verification system in place, but factory personnel in charge of monitoring and reporting have not followed the procedures consistently. To facilitate understanding on typical OSH issues and solutions as well as to support factories in implementing and improving OSH management practices, Better Work Haiti provided virtual training on OSH during the reporting period with 79 participants from 8 factories. Under the emergency preparedness cluster, 12 factories were cited non-compliance on the availability of adequate fire-fighting equipment. Non-compliance regarding accessible, unobstructed, or unlocked emergency exits during working hours, including overtime, remains high at 85% in the emergency preparedness area. It is both due to the factories’ structures as well as lack of awareness. In some cases, the factories are overcrowded, creating a constraint to manage space for unobstructed emergency exits. The cultural shift is necessary for both the management and worker levels to create a safer workplace. Emergency preparedness is often an under-prioritized area. Factory management does not see the immediate need to fix the problem or invest employees’ time for training on this topic, raising awareness among workers to follow the necessary procedures. In the compensation cluster, the highest rates of non-compliance persist in the compliance point of Social Security and Other Benefits (92%). Non-compliance on collecting and for- warding workers’ contributions to OFATMA and ONA and paying employers’ contributions are consistently high in this area. This is owed to the fact that 10 out of 13 assessed factories have not subscribed to the maternity and health insurance which the government entity OFATMA is offering since December 2016, or several factories are making the payments late. 10 factories are in non-compliance for collecting and forwarding workers’ contributions to OFATMA on time. In addition, ten factories have also been non-compliant for workers’ and employers’ contri- butions to ONA (pension funds), respectively. Among these, the majority of non-compli- ances identified relate to late payments of these contributions. The Haïitian Labour Code requires that payments (six percent of the basic salary to be paid by employees and 6 per- cent of the employers' basic salary) are being made within the first ten working days of each month for the previous month. Factories rate with high non-compliance does not count the break time in the normal work- ing time in accordance with article 3 of the law on the organization and regulation of working [page 20] 20 BETTER WORK HAITI - 22ND COMPLIANCE SYNTHESIS REPORT MAY 2021 L time over the duration of twenty-four hours divided into three shifts of eight hours. In ac- cordance with the provision of the same article, the break time will be at least half an hour and must be fully remunerated, regardless of its duration. Better Work Haiti’s actions on those points are elaborated in Section VI: Better Work key activities and response to COVID-19. Non-compliance rates by Compliance Point - April 2020 - April 2021 (Core Labour Standards Clusters) 5 Child Labourers BE $ — Documentation and Protection of Young Workers EEE z Ô Hazardous Work and other Worst Forms BON £ Gender SN $ Ê E Race and Origin OO 5 À Religion and Political Opinion BOXE L Bonded Labour BON 8 # Coercion BON D È Forced Labour and Overtime BON É Prison Labour BEEN S£ Collective Bargaining BE She Ca S® Freedom to Associate BON ÿo & £ Interference and Discrimination BOOT 2% LÉ Stikes BEN 20 2 D : 2 LS Union Operations BE 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% # Non-compliance rate (n= 13) [page 21] 21 BETTER WORK HAITI - 22ND COMPLIANCE SYNTHESIS REPORT MAY 2021 L Non-compliance rates by Compliance Point - April 2020 - Apr2021 (National Law Clusters) Method of Payment SEE Minimum Wages/Piece Rate Wases SEE S Overtime Wages EEE 5 & Paid Leave D 2 € 8 Premium Pay SEE Social Security and Other Benefits DS 2 EE Wage Information, Use and Deduction SEE [= Ê Contracting Procedures SOON 2u 5 Ÿ Dialogue, Discipline and Disputes SEE s 3 8 È Employment Contracts De ON £ Ë 6 Terminetion DS oO Chemicals and Hazardous Substances D 0 0 5 Emergency Preparedness DO Ë 2 Health Services and First Aid DO 0 0 Lo È OSH Management Systems OS % Welfare Facilities ES OO ON 5 Hi Worker Accommodation OO Fi ô Worker Protection SO 2 EE ON Working Environment DD EE ON £ SE Ê Leave Ê 4 Overtime £ © = Regular Hours D ON 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% # Non-compliance rate (n= 13) [page 22] 22 BETTER WORK HAITI - 22ND COMPLIANCE SYNTHESIS REPORT MAY 2021 L Section V: Core labor standards non- compliance findings of the reporting period. October 2020- April 2021) During this reporting period, Better Work Haiti noted three allegations on the core labor standard violations during the assessments; two cases under discrimination cluster (one sexual harassment case and one pay discrimination against pregnant women), and one case under child labor cluster on documentation and protection of young workers. Factory 1 During the assessment visit, the assessors discovered a case of sexual harassment. A female worker, who is employed at the factory since February 2021, revealed that she was the victim of sexual harassment perpetrated by her immediate supervisor. The worker met the supervisor through her sister while looking for a job, and the supervisor introduced her to the factory. The supervisor started to wake around her and texted her to share his feelings for her shortly after joining the factory. She initially ignored the messages due to the fear of losing the job, and at the same time, she was grateful for his support in getting the job. However, the supervisor changed his behavior in early April, including asking her a sexual favor and using vulgar words, saying she did not work fast enough. The worker and the supervisor went to the human resources office, and she explained to the HR manager the case of harassment. No disciplinary action was taken on the spot. However, the HR manager told the supervisor that he would be subject to disciplinary action if the case is valid. Three days later, the worker shared the messages she received from the supervisor with HR. During the assessment, the HR manager explained to the assessors that he would finalize his investigation during the week. The factory has à zero-tolerance policy on sexual harassment. The supervisor admitted that he was the author of the messages and should never have behaved this way. He said he is ready to face the consequences of his actions. However, he denies having made any vulgar comments, as claimed by the worker. During the exit meeting, management said it would continue the investigation and issue appropriate disclosure actions after a full investigation. The assessors did not receive any investigation report from the factory while drafting the assessment report. Therefore, Better Work marked it non-compliance because the factory did not take adequate measures to fully address the sexual harassment case once they received the complaint. BWH coordinates its support through targeted advisory services, sexual harassment awareness training to identify root causes and improve the system to help ensure that the issue does not arise again, including incorporating confidentiality and [page 23] 23 BETTER WORK HAITI - 22ND COMPLIANCE SYNTHESIS REPORT MAY 2021 L non-retaliation provisions in grievance mechanisms. BWH also requested management's formal commitment to ensure that the victim is protected from further incidents and treated with respect. After the assessment, the following actions have been taken by the factory. 1. The supervisor that was involved in this incident has been terminated on June O8, 2021. 2. To prevent issues related to abuse and harassment, the factory conducted sexual harassment training for all supervisors. In addition, the participant's list was shared with BWH. 3. The factory asked all supervisors to sign an agreement about the sexual harassment zero-tolerance policy. Factory 2 At the time of the assessment, the assessors could not interview any pregnant women because they were not present at the factory. However, the interview with management confirmed that the pregnant women were sent home upon receipt of the pregnancy certificate to protect the fetus during the Covid-19 time but with a remuneration of 50 percent. Management explained the decision came from their headquarters. On June 22, the management received approval from headquarters to bring the pregnant women back. All the pregnant women will start working on July 5. Factory 3 Assessors did not see any workers who appeared to be underage. During the assessment, the assessors found copies of a national photo ID in several worker's files. However, one employment file was missing the government-issued IDs indicating the worker was above the minimum age requirement. Such practice confirms that the employer does not have a reliable age-identifying system before recruiting. As a result, management said they would reinforce their recruitment procedure by verifying the age of workers before hiring. Since the assessment, the factory took the following actions to avoid recurrence. 1. Allthe employee personal files are updated. 2. The factory’s compliance team has started a monthly random check. 3. The file of the worker whose government-issued ID was missing was shared with the BWH adbvisor. [page 24] 24 BETTER WORK HAITI - 22ND COMPLIANCE SYNTHESIS REPORT MAY 2021 L Section VI: Better Work key activities and response to COVID-19 Better Work is committed to supporting workers, employers, and government partners in the garment sector despite the disruptions caused by the COVID-19 pandemic and political instability. Better Work Haïti has been remotely supporting the factories and workers on crucial health and safety issues and engaging the tripartite partners to enhance the social dialogue between employers and workers. In addition, we continued to engage with the government and stakeholders, particularly the labor inspection division of the Ministry of Labor, to ensure the sustainability of the ‘programs core services activities. Throughout the crisis, Better Work Haïti has maintained regular contact with employers, workers, and MAST remotely to promote social dialogue and compliance at the individual factory level and, in parallel, increase constituents' capacities by providing most of its services remotely. Better Work Haiti continued to deliver all its core services virtually throughout the last quarter of 2020. At the beginning of 2021, Better Work Haiti started to conduct in-person assessments in factories in the North East, while training, industry seminars, and advisory services are still delivered virtually. Better Work Haïti continues to regularly update its training modules to fit the virtual delivery format. The advisory services and training focused mainly on ensuring compliance with the recommendations to prevent the spread of COVID-19. However, several training sessions were delivered on subjects covering the prevention of workplace discrimination and abuse that may occur because of the current pandemic situation. COVID-19 RESPONSE In response to the emerging needs related to COVID-19, Better Work Haiti conducted relevant seminars and training, including virtual seminars on labor law, socially responsible transitioning, and OSH-related topics. In addition, specialized training for doctors and nurses in the factories was conducted in collaboration with ILO/AIDS project. Furthermore, based on the module developed by the Ministry of Public Health (MSPP), in collaboration with the World Health Organization (WHO), the participants learned detection methods, infection prevention and control (IPC) applied to the novel coronavirus, clinical management of severe acute respiratory infections (SARI) and occupational health and safety in the context of COVID-19. [page 25] 25 BETTER WORK HAITI - 22ND COMPLIANCE SYNTHESIS REPORT MAY 2021 L OCCUPATIONAL SAFETY AND HEALTH Given high non-compliance on OSH, Better Work Haiti continued to work on this topic during the pandemic, often linking the COVID-19 specific challenges and pre-existing issues. Training and seminars are delivered on OSH, chemical management, COVID-19 Emergency Preparedness and Hygiene and Prevention against COVID-19. 79 participants from 8 factories participated in OSH training and improved their understanding on typical OSH issues and solutions to implementing and improving OSH management practices. With specific focus on emergency preparedness, the COVID-19 Emergency Preparedness training was participated by 107 participants from 12 factories. Participants gained practical knowledge on definition, types and core elements of emergency preparedness to make improvements in their workplaces and to develop effective accident investigation procedures. Moving forward, it is essential to ensure the participation of key personnel who are responsible for emergency preparedness and OSH systems. Better Work Haiti also developed a targeted plan to improve OSH compliance in 7 factories that recently joined the program. Better Work Haiti planned to implement this strategy starting from March 2021; however, this was postponed until further notice due to COVID- 19 and the security situation. Separately, a survey on OSH compliance/ performance is planned among factory management this semester to understand better their challenges in improving compliance on OSH standards and requirements. ‘A COVID-19 Management Guidance with Self-assessment checklist for RMG factories in Haïti’ was developed and used in advisory services. During the advisory meetings, the Better work advisors helped the factories develop procedures and share the template used in other Better Work factories. GENDER As women, particularly pregnant women, faced additional challenges during the pandemic, Better Wok Haiti continued its collaboration with ILO/AIDS, UNICEF, and PROFAMIL (Association pour la Promotion de la Famille Haïtienne) to improve access to health services. PROFAMIL, as the implementing partner, provided a series of awareness-raising sessions to factory workers, including pregnant women, on HIV and COVID-19 prevention. In addition, they continued to provide medical checkups for pregnant women in their clinics and in mobile clinics that were set up to facilitate the women's access to the services. Better Work Haïti also continued to make the workplace free from violence and harassment, including through virtual training on sexual harassment awareness and prevention, attended by 48 participants (35 male and 13 female). Similar to the previous years, BWH [page 26] 26 BETTER WORK HAITI - 22ND COMPLIANCE SYNTHESIS REPORT MAY 2021 L joined forces on “16 Days of Activism against Gender-based Violence” in November and December 2020. In addition, Better Work shared key message cards to raise awareness and encourage reflection on gender-based violence and harassment exerted both inside the workspace and within the community. pue à pm = 7 . | " it, PRIE Te . - o e pe. oo . - À : H | su EI y | . a: _ N EE ‘ (C ! t Î 2. e es —_ : l | f Le L | £ 0 2 D 4 - 1 | AT a 4 a——— | cé LA E + RATES TR - D ( É & , 7 | Ve nur" . °1! à - Pe A, - k 4 == —# 1. . ra }L = ” eee e Fi 6 | i 5 LS 1,4 0 f = . | 13 > Es | Le J ne 1 _—— es sd [page 27] 27 BETTER WORK HAITI - 22ND COMPLIANCE SYNTHESIS REPORT MAY 2021 L Examples of message cards * | L4 D E Z£ro Tolérance j = AE " ; | ge * | à & + FES È “I F Le / - RO NT Workers reading cue cards messages posted at factory entry Better Work also supported the Inter-Union Committee of Haïtian Women (CISFH), whose mission includes advocating and promoting respect for the rights of Haitian women at work, particularly those in the textile industry. Through this collaboration, CISFH conducted training and awareness-raising activities to reinforce women's leadership capacity within the CISFH; encourage more women to join a trade union; and raise awareness among women and girls on their rights, including fundamental norms such as Convention 189 and Convention 190. COLLABORATION WITH EMPLOYERS During the reporting period, Better Work Haiti, in collaboration with ACTEMP, worked with the Association of Haïitian Industries (ADHI), representing the employers in the garment sector in developing the association’s national action plan and their engagement plan with the BWH program. The plans highlighted the association's commitment to work towards the following goals: * Promote compliance with standards and COVID-19 preventive actions by ADIH member companies following the Ministry of Public Health and Population guidelines. [page 28] 28 BETTER WORK HAITI - 22ND COMPLIANCE SYNTHESIS REPORT MAY 2021 L * Work with ADIH members of the textile sector and other stakeholders at the national level to develop a vision for the sector and recommend the government to recover and grow the sector. + Work with the trade unions of the textile sector to make recommendations to the government on the decisions to be taken for the retention and growth of employment in the textile sector. It is also planned that ADIH and Better Work Haïti will work together to assess the feasibility of developing a sectoral Collective Bargaining Agreements (CBA) or multi-enterprise level and conduct training sessions to promote the understanding and implementation of the collective bargaining agreements at the factory level. COLLABORATION WITH TRADE UNIONS Better Work Haiti regularly engaged with garment trade unions to disseminate critical information on COVID-19, HR, and advice for workers. In addition, Better Work Haiti has launched a WhatsApp group for broader sensitization of workers and relevant stakeholders about labor norms, workers’ rights during the pandemic, and the promotion of social dialogue. Better Work Haïti seeks to influence labor market governance to improve compliance in a more sustainable way. To this end, the program established a collaboration with workers’ organizations in the garment sector, particularly Confederation des travailleurs Haiïitiens (CTH) and Confederation des travailleurs et travailleuses des Secteurs Publics et Privé (CTSP), to train their leaders at the factory level, who will train other union members. Training modules (Hygiene and Prevention during COVID-19, Labor Law, OSH guidelines for COVID-19) were translated into Creole, and printed documents were shared with the leaders to facilitate more workers’ training. A total of 30 members (17 men, 13 women) from various affiliated union organizations participated in the training sessions. COLLABORATION WITH THE GOVERNMENT During this reporting period, Better Work Haïti held several bilateral meetings with the government stakeholders, namely representatives from MAST, ONA, and OFATMA to discuss a strategy forward. As à result, better Work Haïti will support three government entities in performing joint inspections. The joint inspection strategy aims to comply with the law involving activities to promote and enforce requirements. However, experience has shown that promotion alone - or enforcement alone - is not enough. Social dialogue is vital in this respect. In addition, at the sectoral level, there needs to be dialogue and negotiation between the representatives of governments, employers, workers, and other stakeholders, to agree Upon ways to improve compliance and ensure adequate [page 29] 29 BETTER WORK HAITI - 22ND COMPLIANCE SYNTHESIS REPORT MAY 2021 L service for the workers. Combining these two activities and finding the most effective mix or balance between them is a constant challenge for policy-makers in Haiti. PROMOTING SOCIAL DIALOGUE Better Work Haiti collaborated with ILO NORMES (International Labor Standards Department) and the Directorate of Judicial department of the Ministry of Social Affairs and Labor (MAST) to provide a workshop on ILO Convention 87 Freedom of Association and Convention 98 on and Right to Organise and Collective Bargaining, in which representatives of the workers’ associations, employer's associations, brands, factory managers as well as MAST inspectors were present. The workshop's overall objective was to provide some clarifications and interpretations to the participants on the principles and issues covered by C87 and C98 in relation to the Haïitian labor code. In addition, the workshop was also expected to help the national partners to identify ideas for future development in terms of industrial relations. Covering a wide range of topics, Better Work Haiti delivered 17 including the prevention of COVID- training sessions on 10 topics to 31 19. Advisory services are conducted factories in Port-au-Prince and the with the bipartite committee Northeast. A total of 1328 workers members’ participation, including and management staff, 615 were representatives of workers and women, and 713 were men, were management. During the advisory trained on COVID-19 preventive services, workers’ representatives measures and responses, sexual are encouraged to speak freely and harassment prevention, and key discuss relevant issues. Better Work labor standards as Convention 87 Haïti also ensures that women are and 98. represented in the bipartite committees. [page 30] Factories in Detail LIST OF FACTORIES Below is the list of factories that Better Work Haïti has assessed over the past two cycles. All factories that have been assessed by Better Work more than twice are included in the data analysis and included in the factory tables of this report. Please note that a factory's compliance data is no longer included in this section if it is closed. Table 3: List of factories in the Haïtian apparel sector, which have been assessed between April 2020 and May 2021) Factory Name 1. BrandM Apparel Haiti - AMI, AM2, AM3 2. Caribbean Island Apparel 3. Centri Group SA 4. Class International Holdings LTD 5. Cleveland Manufacturing S.A. 6. Digneron Manufacturing SA 7. Everbright Headwear 8. Everest Apparel Haïti S.A. 9. Fairway Apparel S.A. 10. GO HAITI 1. H4H S.A 12. Haiti Premier Apparel S.A. 13. HANSAE HAITI S.A 14. Horizon Manufacturing S.A. 15. LIFE S.A. 16. MAS AKANSYEL S.A [page 31] 31 BETTER WORK HAITI - 22ND COMPLIANCE SYNTHESIS REPORT MAY 2021 L 18. MD Industries [page 32] 32 BETTER WORK HAITI - 22ND COMPLIANCE SYNTHESIS REPORT MAY 2021 L FINDINGS FROM THE FACTORIES This section reports on the factories’ detailed compliance performance as required by the HOPE Il legislation. The HOPE Il legislation requires the entity implementing the TAICNAR program (the ILO) to publish a biannual report with specific information on factories’ compliance performance. The report is supposed to cover the preceding 6-month period. lt should include detailed compliance information for each producer (see annex 1 for the exact requirements of the HOPE Il legislation), including the details of non-compliance points identified, efforts of the producer to remediate the non-compliance points, and the time elapsed since the deficiencies have first been identified. This information is captured in the factory tables in the following section. The full compliance assessment tool (CAT) used by Better Work Haiti can be accessed online. When a compliance point is not listed for a factory, it means that the factory has been in compliance on this point in both of its last two assessments by Better Work. The reference point is always the complete list of compliance points and issues listed in Better Work's compliance assessment methodology section. À factory needs to have been assessed at least two times before its information will be published in this report's factory table. The columns in the tables correspond to specific reporting requirements of the HOPE legislation and provide additional information as follows: + Details on the non-combpliance identified by EAs: the information included in this column constitutes the issues where evidence of non-compliance was found in one of the last two assessments conducted by Better Work at each particular factory (the date of the last two assessments is equally indicated for each factory on top of its table). * Improvement priorities identified by the factory; + Efforts made by the factory to remedy the compliance needs as verified in the most recent assessment or advisory visit; * For non-compliance areas that have not been remediated, the amount of time has elapsed since the non-compliance was first identified at this factory. Additional information corresponding to HOPE Il reporting requirements is provided in the section above each table, e.g. advisory and training services provided by Better Work. One company received a non-compliance in the child labor cluster during this period, although Better Work Haïti did not find any child laborers in the factory. However, the factory failed to implement the proper management system to verify the age of the workers. The S https://betterwork.org/home/bwh-our-services/ [page 33] BETTER WORK HAITI - 22ND COMPLIANCE SYNTHESIS REPORT MAY 2021 % company did not keep the proper documentation, such as a picture ID or birth certificate for the hired workers. During this reporting period, Better Work Haiti cites two companies for violating Freedom of Association labor standards. These companies fired several Union committee members for participating in strikes or inciting violence. However, the factory did not prove that those particular allegedly accused workers were involved in the incidents. After a thorough investigation, which included group interviews and individual interviews with workers, interviews with factory managers and labor inspectors, Better Work advisors concluded and recommended that some of the fired workers be reinstated to their positions without any penalties. F Le. LL: » : LL … ad RE LA ” ” À a m” s d (Er à. ” ’ - , qe — — Ni “ + << — 4 LP Se, ———— dt _ = : : L : L _ eg a : _ ÿ AE A! e- \ FD pe — “d MN 11,3 Le ed e _ æ ms e;* ze = | 1 EN s AS . e 21128 : nn." 7. ns " s ms . = _ Ed ? sara : S z | Lie — à - | - rs -e | . } . + — pu "+ . l . _ — 0 2 HT L » L [page 34] 34 BETTER WORK HAITI - 22ND COMPLIANCE SYNTHESIS REPORT MAY 2021 L Annex 1: The TAICNAR Project and e e Reporting Requirements under the HOPE Il Legislation In 2006, the United States Congress enacted the Haïti Hemispheric Opportunity through Partnership Encouragement Act of 2006 (HOPE), expanding preferences for Haitian apparel established under the Caribbean Basin Economic Recovery Act, thus enabling the Haitian apparel industry to benefit from new duty-free preferences. In 2008, these preferences were further expanded through HOPE Il legislation, which also established new standards and programs strengthening and monitoring working conditions in the apparel sector. On May 24, 2010, the Haïti Economic Lift Program of 2010 (HELP Act) was signed into law to expand existing preferences to contribute to Haiti’s economic growth and development in both the textile and apparel sectors. Among its provisions, the HELP Act extended almost all of the trade preferences established under HOPE and HOPE Il. In 2075, the US Government extended the Haiti HELP/HOPE provisions until 2025. To benefit from HOPE/HOPE II/HELP, Haiti was required to establish an independent Labor Ombudsman appointed by the President of the Republic in consultation with the private sector and the trade unions. Haiti was also required to work with the ILO to develop a technical assistance program to (i) assess and promote compliance with core labor standards and national labor law in the factories that are eligible for tariff advantages under HOPE Il and (ii) provide assistance to the Government of Haiti in order to strengthen its capacity in the process of inspection of facilities. Finally, Haiti needed to develop à mechanism for ensuring that all producers benefiting from the HOPE Il trade preferences participated in the TAICNAR program. This was referred to in the legislation as the Technical Assistance Improvement and Compliance Needs Assessment and Remediation (TAICNAR) program. The TAICNAR program consists of two components: TAICNAR Program Component 1: Compliance Assessments and Remediation Support The HOPE law states that the first component of the TAICNAR program is “to assess compliance by producers listed in the registry described in paragraph (2) (B) (i) with the conditions set forth in subparagraph (B) and to assist such producers in meeting such conditions.” Better Work has been covering this part of the TAICNAR program since its launch in 2009. It has to be noted that Better Work offers several services that go beyond the requirements of the HOPE legislation, in particular the collaboration with international brands through [page 35] 35 BETTER WORK HAITI - 22ND COMPLIANCE SYNTHESIS REPORT MAY 2021 L sharing of factory assessment reports, joint support for factories regarding the improvement plan used during advisory services (corrective action plan), specific training and specific projects and events such as the annual buyers and multi-stakeholders forum. With the introduction of fees to be paid by factories for participation in the Better Work Haiti program since 2016, it has been decided that non-paying factories will receive all Better Work core services (advisory, training, and one annual assessment) in line with the requirements of the HOPE legislation. Factories that pay their subscription fee will have access to the full offer of Better Work services beyond core services only. TAICNAR Program Component 2: Technical assistance to strengthen the legal and administrative structures for improving compliance in the industry The HOPE law states that the second component of the TAICNAR program is “to provide assistance to improve the capacity of the Government of Haïti - (1) to inspect facilities of producers listed in the registry described in paragraph (2)(BY(i); and (11) to enforce labor laws and resolve labor disputes, including through measures described in subparagraph E.” The ILO has been conducting different activities under this component, mainly in the context of the USDOL-funded ILO/MAST Capacity Building project, which aimed to strengthen the Ministry's capacities to improve apparel factories’ compliance with international standards and national labor laws. The project ran from 2014 to 2017 and was closely linked to the Better Work program. As of 2018 and with Better Work’s new 5-year strategy in Haïti, the program will continue to build on the efforts of this MAST capacity-building program. The revised project strategy emphasizes the capacity building of all tripartite constituents - Government, employer, and worker organizations - as part of the sustainability efforts of the Better Work program. The HOPE Il law specifies which information needs to be included in the biannual reports published by the TAICNAR program regarding the reporting requirements. See the text box below for the original text of the law. [page 36] 36 BETTER WORK HAITI - 22ND COMPLIANCE SYNTHESIS REPORT MAY 2021 L EE [page 37] BETTER WORK HAITI - 22ND SYNTHESIS REPORT Factory: BrandM Apparel Haïti - AMI, AM2, AM3 U Location: Ouanaminthe Number of workers: 1,240 Date of registration: May-19 Date of last two Better Oct-19 Mar-21 Work assessments: Advisory and Training Services May-21 Training Virtual training Covid-19 Emergency Preparedness Mar-21 Virtual advisory meeting First Virtual advisory visits to discuss the following 2020 Achievement - 2021 Perspectives and priorities + Training Plan for 2021 - Pending issues on Improvement plan Update on Union representation Oct-20 Virtual advisory meeting Virtual advisory visit to discuss COVID-19 protocol, Termination under Article 42 and Improvement Plan Progress Sep-20 Virtual advisory meeting 1. Virtual Advisory Visit to update improve plan, discuss status of suspended wprkers and final progress report Aug-20 Virtual advisory meeting 1. Bipartite committee to discuss social istance at 70% capacity, union/ management relations, Improvement plan update. Jul-20 Training Virtual Socially Responsible Transitioning Apr-20 Virtual advisory meeting Virtual advisory to discuss sanitary measures after government decree for COVID-19 with CO only. DETAILS OF NON ASSESSMENT COMPLIANCE CLUSTER COMPLIANCE POINT COMPLIANCE IMPROVEMENT PRIORITIES REMEDIATION EFFORTS MONTHS Assessment March 2021 Mar-21 Working Time Leave Inaccurate maternity leave to The factory needs to register for À meeting was made between the 3 pregnant workers. OFATMA maternity and health parc administration and OFATMA insurance and ensure that about the registration of all factories workers are given 12 weeks of around of the parc. we are waiting for paid maternity leave. the confirmation of the protocol agreement between the park and OFATMA to finish with the process. Mar-21 Working Time Leave Inaccurate Annual leave to The factory needs to provide The company had an agreement with 3 workers. workers with 15 days vacation some workers due to an emergency of after one year of service, as production to work some more days mandated by the labor laws. after the vacation, The company pays them according to the labor code 1.5. The problem we didn't inform MAST about this agreement. Next time we will write a protocol where both parties sign and accept to work few days after the vacation and send it to MAST for approval. [page 38] Mar-21 Working Time Regular Hours Inaccurate attendance record. The factory needs to The punch system is in function now. 3 implement the use of the all workers can punch correctly. pucnh system to record worker's attendance. Mar-21 Working Time Regular Hours Factory did not give two break of Provide additional breaks to The factory will develop a policy of 19 30 minutes to pregnant workers. pregnant women. maternity and inform all pregnant workers about his right in the factory. Human resources will make more control on this. Mar-21 Occupational Safety and Emergency Insufficient workers trained in the The factory needs to provide The factory has been provided first aid 19 Health Preparedness use of fire-fighting equipment. fire safety training to at least 10 training to 245. percent of the workforce. Mar-21 Occupational Safety and Emergency The employer did not conduct at Conduct emergency fire drill at In the compliance calendar, we plan to 3 Health Preparedness least 2 emergency drill per year. least every six months. make a fire drill in June 2021 and another one on December 2021. Mar-21 Occupational Safety and Emergency Emergency exit was not All exits should be properly The factory: 5 Health Preparedness adequately identified and aisles identified and all aisles should - have removed the exit sign and are obstructed. be unobstructed. change the layout of this area. - rectified the problem of blocked aisles Mar-21 Occupational Safety and Emergency The escape route need to be All escape routes should be 19 Health Preparedness clearly marked, the evacuation clearly marked. The evacuation map in one building is outdated maps should be redone and and two buildings miss the posted on the work floor. evacuation map. Mar-21 Occupational Safety and Emergency Fire extinguishers were not Provide adequate firefighting 1) AI fire extinguishers are correctly 19 Health Preparedness properly maintained and some equipment and Ensure regular inspected by American fire every areas were missing fire maintenance is done. month. The compliance officer makes extinguishers. a daily check to ensure all fire extinguisher is free and well inspected. 2) The factory make sure that all fire hoses are accessible and in good condition. Mar-21 Occupational Safety and Emergency Smoke detectors and alarm have The factory needs to install fire 19 Health Preparedness not been installed in the trim detection system in all areas of warehouse the workplace. Mar-21 Occupational Safety and Health Services and Insufficient workers trained in Train at least 10% of the The factory has been provided first aid 19 Health First Aid first aids. workforce in first aids training to 248. [page 39] Mar-21 Occupational Safety and Health Services and Missing supplies in first aid Inspect and replenish the first The factory has already assigned a 3 Health First Aid boxes. aid boxes regularly. person to monitor first aid boxes. They updated the inventory list by removing all analgesic acetaminophen; due to COVID-19, the factory is not providing any pills to workers. Mar-21 Occupational Safety and Health Services and The factory does not have an Ensure that medical services 19 Health First Aid onsite medical facilities and staff are available during working as required by art. 478 and 479 hours including during night of the labor code. shift. Mar-21 Occupational Safety and Health Services and Free annual medical checks was Arrange free annual medical A meeting was made between the 19 Health First Aid not provided to workers checks for workers parc administration and OFATMA about the registration of all factories around of the parc. we are waiting for the confirmation of the protocol agreement between the park and OFATMA to finish with the process. Mar-21 Occupational Safety and Health Services and Free health checks was not Provide health checks to The medical checks for workers 19 Health First Aid provided to workers exposed to workers exposed to work- exposed to work-related hazards has work-related hazards. related hazards at least twice a been carried out. year. Mar-21 Occupational Safety and Health Services and Health checks was not provided Provide health checks to A meeting was made between the 19 Health First Aid to workers within the first three workers within the first three parc administration and OFATMA months of hiring. months of hiring. about the registration of all factories around of the parc. we are waiting for the confirmation of the protocol agreement between the park and OFATMA to finish with the process. Mar-21 Occupational Safety and Welfare Facilities Eating area is not adequate to The factory needs to find an 19 Health accommodate the entire additional eating area to workforce. accommodate workers. Mar-21 Occupational Safety and Welfare Facilities Insufficient number of Toilets. Increase the number of toilets. 19 Health Mar-21 Occupational Safety and Working Environment Light levels were inappropriate in Ensure the lighting is adequate 3 Health all the working sections. and adapted to worker's needs. [page 40] Mar-21 Occupational Safety and Working Environment Workplace temperatures levels Monitor the temperature level 19 Health are unacceptable and maintain it under 30 C inside the workplace. Mar-21 Occupational Safety and Worker Protection Social distance is not respected Ensure that 1.5 meter of 3 Health on the the factory. distance is respected within the workplace. Mar-21 Occupational Safety and Worker Protection Hazard warning signs missing on Post hazard signs on all The electrician has properly 19 Health electrical panels. electrical panels. maintained the electrical panel by adding the hazard signs. Mar-21 Occupational Safety and Worker Protection Improper maintenance of Ensure that all electrical panel 3 Health electrical system of the factory are properly maintained. Mar-21 Occupational Safety and Worker Protection The printing machines are The factory needs to ensure 19 Health missing pulley guards. that all machine have the proper safety guards. Mar-21 Occupational Safety and Worker Protection Several chair without backrests in The factory needs to provide 19 Health the sewing areas and standing chairs with backrest to all mats were not available to all workers, tables with footrest or workers. shock absorbing mats to standing workers. Mar-21 Occupational Safety and Worker Protection The factory did not provide The factory needs to provide 19 Health appropriate PPE to all workers. proper PPE to all workers using chemical products. Mar-21 Occupational Safety and Chemicals and Eyewash stations are missing in The factory needs to install 19 Health Hazardous Substances two areas of the workplace. eyewash station in all areas where chemical products are used Mar-21 Occupational Safety and Chemicals and The factory does not provide The factory needs to provide 19 Health Hazardous Substances training for workers and chemical safety training to all supervisors using chemicals in workers and supervisors that the spot cleaning area. are using chemical products. [page 41] Mar-21 Occupational Safety and Chemicals and The factory does not have The factory needs to have an 19 Health Hazardous Substances appropriate spot cleaning area. isolated area and ensure that the vacuum machine are working properly. They also need to provide PPE for all workers in the section. Mar-21 Occupational Safety and Chemicals and MSDSs are not available in local Ensure that MSDS are available 19 Health Hazardous Substances language for all chemicals used in and posted where all chemical the workplace. products are used. Mar-21 Occupational Safety and Chemicals and Chemical and hazardous Label all chemicals and 19 Health Hazardous Substances substances are not properly hazardous substances used in labelled. the workplace. Mar-21 Occupational Safety and Chemicals and Inventory of chemicals and Update inventory of chemicals 3 Health Hazardous Substances hazardous substances is not and hazardous substances in updated. the the workplace. Mar-21 Occupational Safety and OSH Management The factory does not record and The factory needs to record and 19 Health Systems submit work-related accidents to submit work related accidents OFATMA monthly. to OFATMA on a monthly basis. Mar-21 Contract and Human Termination The factory does not provide the The factory need to keep an 3 Resources number workers terminated files accurate filing system so requested. requested documents can be submitted in a timely manner. Mar-21 Contract and Human Employment Contracts The factory does not have an The factory need to develop the 19 Resources internal work rules approved by internal regulations and submit the Ministry of Labor. the document to the Ministry of Labor for approval. Mar-21 Contract and Human Employment Contracts Apprentice contracts were not Management needs to submit 19 Resources approved as legally mandated. the apprentice contract to the Ministry of Labor for Approval. Mar-21 Compensation Social Security and Inaccurate annual salary Calculate annual salary 3 Other Benefits supplement or bonus payments. supplement or bonus payment based on worker's average earnings Mar-21 Compensation Social Security and The factory is not affiliated to Register with OFATMA for 19 Other Benefits OFATMA for maternity and maternity and health insurance health insurance. and submit employer's contribution regularly. [page 42] Mar-21 Compensation Social Security and The factory is not affiliated with Register with OFATMA for 19 Other Benefits OFATMA for maternity and maternity and health insurance. insurance. Collect and forward workers’ contribution to OFATMA regularly. Mar-21 Compensation Social Security and No proof of payment to The factory needs to make the 19 Other Benefits OFATMA for work related payment of AFTMA accident accident for the fiscal year 2020- insurance on time and keep the 2021. records. Mar-21 Compensation Social Security and ONA's deduction collected on Ensure that the lunch break is 19 Other Benefits workers is inaccurate and include in workers contribution payments are made late and forward on time to ONA. consistently. Mar-21 Compensation Social Security and The calculation of ONA is Include the lunch break 19 Other Benefits inaccurate and payments are payment in the ONA made late consistently. contribution and ensure that ONA is paid on time. Mar-21 Compensation Paid Leave The factory pays workers The factory needs based on 3 incorrectly for all types of paid worker's average earnings by time leave and lunch break is not Including the lunch break compensate. payment. Mar-21 Compensation Paid Leave The lunch break is not Ensure that the daily break is 19 compensated in the payroll. accurately paid to all workers. Mar-21 Compensation Paid Leave Inaccurate payment for The factory needs the register 19 maternity leave. with OFATMA for maternity and health insurance. The factory also need to pay for the lunch break. Mar-21 Compensation Paid Leave Inaccurate sick leave payment. Calculate the annual leave on 19 worker's daily average earnings by Including the lunch break payment. Mar-21 Compensation Paid Leave Inaccurate annual leave Calculate the annual leave on 3 payments. worker's daily average earnings by Including the lunch break payment. [page 43] Mar-21 Compensation Wage Information, Use Inaccurate Payroll records. Ensure that accurate 19 and Deduction information regarding the hours worked are displayed in the payroll. Mar-21 Compensation Minimum Wages/Piece Sometimes workers do not Management needs to make 19 Rate Wages receive full payment due to the sure that the payroll is done bank, which is not sending accurately. sufficient bill denomination. Assessment October 2019 Oct-19 Occupational Safety and Worker Protection Cleaning and disinfection record Develop a checklist to record Health is missing daily cleaning and disinfection Keep record in appropriate location. Oct-19 Occupational Safety and OSH Management Factory does not keep a registry Keep a registry for all persons Health Systems for all persons who present a who present a temperature of temperature of 38C and above. 38C and above. Oct-19 Working Time Regular Hours Factory does not provide weekly Ensure that workers enjoy a rest to workers. weekly rest day Oct-19 Occupational Safety and Emergency Insufficient workers trained in the Ensure that at least 10% of American fire to come and deliver Health Preparedness use of fire-fighting equipment. workers are trained in fire training for workers fighting Oct-19 Occupational Safety and Emergency Smoke detectors and alarm have Ensure trim warehouse building Health Preparedness not been installed in the trim has smoke detectors and warehouse alarm. Oct-19 Occupational Safety and Working Environment Workplace temperatures levels Monitor the temperature level Health are unacceptable and maintain it under 30 C inside the workplace. Oct-19 Occupational Safety and Worker Protection During the factory tour, assessors Develop monitoring and proper Health observed 30% approx of sewing maintenance schedule for machines without pulley guards. sewing machines. Oct-19 Occupational Safety and Worker Protection Several chair without backrests in Ensure all chairs in usage meet Health the sewing areas and standing ergonomics requirements mats were not available to all including but not limited to workers. proper backrests. [page 44] Oct-19 Occupational Safety and Worker Protection The factory did not provide Make respective PPE's available Health appropriate PPE to all workers. to all workers as needed Oct-19 Occupational Safety and Chemicals and Eyewash stations are missingin 1. Install EYEWASH station in Compliance officers are in discussion Health Hazardous Substances two areas of the workplace. mechanic shops where workers with management for the purchase are using said chemicals and installation of EYEWASH Oct-19 Occupational Safety and Chemicals and The factory does not provide 1. Monitor and restrict access to Compliance is activelÿ monitoring and Health Hazardous Substances training for workers and spot cleaning areas for trained enforcing access to spot cleaning area supervisors using chemicals in and authorized workers only to only the 3 workers trained for the spot cleaning area. chemicals. Oct-19 Occupational Safety and Chemicals and The factory does not have 1. Properly Isolate spot cleaning 1. Exhaust System Installed Health Hazardous Substances appropriate spot cleaning area. are from rest of worker 2. Area is isolated by à fence that population. Install proper separates spot cleaning area from exhaust system for removal of other sections vapors 3.Ensure only assigned workers ra cine chamiral anninmant Oct-19 Occupational Safety and OSH Management The factory does not record and Submit work related accidents Health Systems submit work-related accidents to to OFATMA on a monthly OFATMA monthly. Oct-19 Contract and Human Employment Contracts The factory does not have an Ensure that factory internal Resources internal work rules approved by working rules are approved by the Ministry of Labor. the Ministry of Labor as required. Oct-19 Compensation Social Security and The factory is not affiliated with Register with OFATMA for Other Benefits OFATMA for maternity and maternity and health insurance. insurance. Collect and forward workers’ contribution to OFATMA regularly. Oct-19 Compensation Social Security and No proof of payment on the Ensure timely payments are Other Benefits name of the factory was available made on behalf of the new at the time of the evaluation visit. factory to OFATMA for work related accident. Oct-19 Compensation Paid Leave The lunch break is not 1. Pay lunch break as required compensated in the payroll. by the law of September 2017 [page 45] Oct-19 Compensation Paid Leave Inaccurate payment for 1. Ensure Saturday and Sunday maternity leave. payments are included in the average earnings for maternity leave. 2. Complete registration with OFATMA for maternity and health Oct-19 Compensation Paid Leave Inaccurate sick leave payment. Ensure Saturday and Sunday payments are included in the average earnings for sick leave. Oct-19 Compensation Wage Information, Use Inaccurate Payroll records. Ensure that all payroll and Deduction compensation items are consolidated, reported and paid through 1 master payroll. Oct-19 Compensation Social Security and The calculation of ONA is Revise the payment procedures Management is reviewing with the Other Benefits inaccurate and payments are to ensure that the employer legal department on the interpretation made late consistently. contribution to ONA is paid of the law and the payment of the accurately and on time. ona. Communicate the new procedures to all relevant parties. Oct-19 Compensation Social Security and ONA's deduction collected on Revise the payment procedures The administrative department is Other Benefits workers is inaccurate and to ensure that the workers working with the legal department to payments are made late contribution to ONA is accurate review the payment of the ONA consistently. and forwarded on time. based on the minimum salary. Communicate the new procedures to all relevant nartiac Oct-19 Contract and Human Contracting Procedures Apprentice contracts were not Revise the contracts of the Resources approved as legally mandated. apprentice workers, to specify the hours of work and the salaries. Submit to MAST for approval. Communicate the new procedures to all relevant parties. Oct-19 Occupational Safety and OSH Management Management could not provide Conduct an assessment of BrandM's compliance department Health Systems evidence of OSH assessment general occupational safety and performs internal health and safety reports for the last 12 months. health (OSH) issues in all audits in factories. buildings. Inform workers ofthe There is an OSH committee that helps results of the assessment. to inform the workers. [page 46] Oct-19 Occupational Safety and Health Services and Insufficient workers trained in Train at least 10% of the Evidence of 47 workers from AM2 Health First Aid first aids. workforce in first aids were trained in First Aids in the last 12 months, which represents a 2.56% of the total workforce. Coordinating more trainings about First Aids. Oct-19 Occupational Safety and Health Services and The factory does not have an Increase the number of nurses Health First Aid onsite medical facilities and staff to meet the legal requirements. as required by art. 478 and 479 of the labor code. Oct-19 Occupational Safety and Health Services and Free annual medical checks was Provide annual medical checks CODEVI administration works on this Health First Aid not provided to workers for all workers. issue together with the health department so that the medical check- ups are done to all workers. Oct-19 Occupational Safety and Health Services and Free health checks was not Provide medical checks to Management shared a list of 278 Health First Aid provided to workers exposed to workers exposed to work workers who are supposed to receive work-related hazards. related hazards twice a year. special medical checks related to hazards. However, this list only state 274 spirometry and 4 audiometries. Oct-19 Occupational Safety and Health Services and Health checks was not provided Provide medical checks within CODEVI administration works on this Health First Aid to workers within the first three the first three months of hiring issue together with the health months of hiring. for all new workers department so that the medical check- ups are done to all workers. Oct-19 Occupational Safety and Welfare Facilities Eating area is not adequate to Increase the eating areas We have different lunch times to Health accommodate the entire available for workers. prevent people from having places to workforce. sit and eat. Oct-19 Occupational Safety and Welfare Facilities Insufficient number of Toilets. Increase the number of toilets The management is creating a plan to Health to meet the legal requirements. solve the problem. Oct-19 Occupational Safety and Worker Protection Assessors observed missing Install proper hazard signs on Proper hazard signs have been posted Health hazard signs on electrical panels all the electrical panels. in the electrical panels. in 2 buildings. Management said that signs are available and will be posted as soon as possible. [page 47] Oct-19 Occupational Safety and Emergency The escape route need to be Post updated evacuation plans Evacuation plan updated and properly Health Preparedness clearly marked and the for all buildings. posted evacuation map is outdated. Oct-19 Occupational Safety and Emergency During the factory tour EAs, Keep all emergency exits and It has been reduced the aisles Health Preparedness noticed aisles obstructed with aisles unobstructed and easily obstructed and the process will be fabrics in several buildings. accessible monitored. Educate the employee's about L's. Oct-19 Occupational Safety and Chemicals and MSDSs are not available in local Keep chemical safety data AM2 put all MSDS in local language Health Hazardous Substances language for all chemicals used in sheets for all hazardous available at the different areas. the workplace. chemicals used in the workplace. Ensure that MSDS are in local language and posted in all areas where these substances are used or stored in the workplace. Oct-19 Occupational Safety and Worker Protection The factory did not provide Provide all required PPESs in all: Management have an action plan Health appropriate PPE to all workers. buildings. together with human resources for Educate about the properly use employees to use PPE. and the importance of using Proper masks were provided for spot PPE. cleaning workers.(Done) Oct-19 Occupational Safety and Chemicals and Chemical and hazardous Ensure that all chemicals and Labels corresponding to the chemical Health Hazardous Substances substances are not properly hazardous substances used in containers were placed. labelled. the workplace are properly labelled. Oct-19 Occupational Safety and Emergency Fire extinguishers were not Ensure that all fire extinguishers Internal audits are carried out on a Health Preparedness properly maintained. are properly maintained and monthly basis to ensure all unobstructed. extinguishers are in proper conditions. A certified external company inspect fire extinguishers also on a monthly basis. [page 48] BETTER WORK HAITI - 22ND SYNTHESIS REPORT Factory: Centri Group S.A. Location: Arrondissement de Port-au-Prince Number of workers: 417 Date of registration: Oct-18 Date of last two Jul-19 Feb-21 Better Work Aerncemante. Advisory and Training Services Mar-21 Training Virtual Industry Seminar on ILO Conventions 87 and 98. Jun-21 Virtual advisory meeting Meeting with the OSH committee to follow up on COVID-19 protocol and emergency preparedness. Virtual OSH tour to verify Chemicals management and labelling. Document review: Disciplinary measure. Review and update the improvement plan and complete the first Progress May-21 Virtual advisory meeting Virtual meeting to review the OSH policy and establish OSH priorities. Meeting with the compliance team to review the improvement plan. Present the Matrix of key OSH responsibilities. Documents review: Internal work rules and FOA policy. Apr-21 Virtual advisory meeting To present the assessment result and discuss about the training needs with the bipartite committee. Meeting with the compliance team to review the last assessment report and identify the root causes. Short training session on the first progress Report. Oct-20 Virtual advisory meeting Virtual Advisory to review & discuss termination payment calculations [ boni, conge, pre-avis] on files over the last 90 days. Aug-20 Virtual advisory meeting Bipartite Virtual Advisory session to discuss Internal evaluations results, ONA & OFATMA timely payments Jul-20 Virtual advisory meeting Blpartite committee to discuss factory reopening and COVID-19 protocol & ongoing HR & OSH issues during pandemic DETAILS OF NON ASSESSMENT COMPLIANCE CLUSTER COMPLIANCE POINT COMPLIANCE IMPROVEMENT PRIORITIES REMEDIATION EFFORTS MONTHS Assessment Feburary 2021 Feb-21 Occupational Safety and Worker Protection The factory check all workers Assign someone to update the A check list has been created to 7 Health and visitors body temperature registry and register worker with temperature upon entry but does not keep Keep records of temperature over 38 degree C. a registry for all persons who of 38 C and above. present a temperature of 38C and above. Feb-21 Occupational Safety and OSH Management The factory does not have a Implement a checklist to A checklist has been implemented 7 Health Systems checklist to record the daily records the daily cleaning. by the factory. cleaning and disinfection of the workplace and it is not include in the COVID protocol of the factory. Feb-21 Occupational Safety and OSH Management The factory does not have an Review and update the COVID- The compliance team reviewed the 7 Health Systems appropriate 19 Procedure. COVID-19 protocol to comply with epidemic/pandemic protocol the suggestions. related to COVID-19 in place. [page 49] Feb-21 Occupational Safety and Worker Protection The batteries terminals in the Train workers on electrical Insulation cover has been installed 3 Health generator room were not hazards. on the battery terminals. The daily covered. Install insulation cover checklist has been updated. Feb-21 Occupational Safety and Worker Protection Worker who is working at Provide employees with all The Stock keeper is in charge of 3 Health heights do not have PPE. As necessary personal protective providing and renewing the PPESs. well most workers do not use clothing and equipment their masks to prevent the according to PPE regulation. risks of exposure to COVID-19. Feb-21 Occupational Safety and Welfare Facilities Some of the water test results Request information from the The factory management decided 3 Health revealed the presence of supplier on the specifications to have another supplier. The colonies after 48 hours up to and Compliance manager is in charge of 65/ml Provide safe drinking water to the monthly water test. workers. Feb-21 Occupational Safety and Welfare Facilities Insufficient number of Toilets. Increase the number of toilets. 22 Health Feb-21 Occupational Safety and OSH Management The factory does not record Assigns someone to records The work related accidents are sent 3 Health Systems and submit work related and submit work related to OFATMA each month starting accidents to OFATMA on a accidents on a monthly basis. from march 2021. monthly basis. Feb-21 Occupational Safety and Health Services and Less than 10 percent of the Provide additional training on 3 Health First Aid workforce including men and first aid. women were trained in first aid. Feb-21 Occupational Safety and Health Services and Two first aids boxes are Equip the first aid boxes and The first aid Boxes has been 3 Health First Aid missing inventory list of define responsibility for equipped. The Compliance supplies and two are missing checking (and include this in manager is in charge of the items such as scissors, gloves, the system of daily-weekly verification on a daily basis. peroxide and neosporen checks). cream. Feb-21 Occupational Safety and Health Services and Onsite medical facilities and Hire the required medical staff. 22 Health First Aid staff is insufficient. Feb-21 Occupational Safety and Health Services and Annual medical checks are not Provide health checks at not The health cards has been paid for 22 Health First Aid provide to all workers. cost for workers. the fiscal year 2019-2020. OFATMA came on February 2021 for the medical check. [page 50] Feb-21 Occupational Safety and Health Services and The factory did not show Provide health checks twice a The Medical check has been 22 Health First Aid evidence of medical checks year at not cost to workers conducted on February 2021. The for workers who are exposed who are exposed to work- Next medical check is scheduled for to work-related hazards. related hazards. August 2021. Feb-21 Occupational Safety and Health Services and Management did not share Pay the CDS and provide free The Payment for the fiscal year 22 Health First Aid evidence that medical checks health checks to workers. 2020-2021 is in process with were provided to workers in OFATMA. their first three months of hiring. No proof of payment for the fiscal year 2020-2021 was available at the time of the assessment visit Feb-21 Occupational Safety and Emergency The last fire drill was Conduct at least 2 emergency A fire drill has been conducted on 3 Health Preparedness conducted in July 2020, and drill per calendar year every 6 November 2020. The last one has the one before that, in months. been done on April 2021. November 2019 Feb-21 Occupational Safety and Emergency Evacuation routes is Provide more trainings to A training has been prepared to 22 Health Preparedness obstructed during working workers, then remind the importance of let the hours. Provide additional space for routes free of obstruction. storage. Feb-21 Occupational Safety and Emergency The escape routes are not Update the evacuation map. The evacuation arrows has been 3 Health Preparedness clearly marked. The meeting Then Paint evacuation arrows painted. Yellow line has been point need to be relocated and signs on the factory floor. painted to show exit path way. and the evacuation plans should be updated to accurately reflect the building. Feb-21 Occupational Safety and Emergency one fire extinguisher was Provide adequate firefighting A daily checklist has been 3 Health Preparedness undercharged in the forklift equipment. implemented to verify the condition machine. of the equipments. Feb-21 Occupational Safety and Emergency Fire detection and alarm Have a fire detection and The Alarm system has been verify 3 Health Preparedness system is not synchronized. alarm system suitable for the and are working wel. factory conditions. A weekly check list has been implemented for the verification. Feb-21 Occupational Safety and Chemicals and The eyewash station was not Provide eye washing station or 22 Health Hazardous Substances available in the mechanic eye wash bottles where shop chemicals are used. where chemicals are used. [page 51] Feb-21 Occupational Safety and Chemicals and MSDS are not available for all Prepare and post MSDS where The MSDS have been translated 22 Health Hazardous Substances chemical and hazardous chemicals are used. and posted. substances used in the workplace. Feb-21 Occupational Safety and Chemicals and Chemicals and hazardous Label all chemical and All containers in use have been 22 Health Hazardous Substances substances were not properlÿ : hazardous substances used in labeled. labelled in the workplace. the workplace are. Feb-21 Contract and Human Employment Contracts The factory has an internal include the break time in the The update has been done in the 3 Resources work rules approved by the internal work rules Internal work rules. Ministry of Labor. However, the break time and payroll time, are not included in the internal work rules. Feb-21 Contract and Human Employment Contracts The factory's internal security Have an agreement with the The factory has an agreement with 3 Resources officer did not receive the workers and request the internal security agent to receive entire annual leave after one authorisation from MAST. their Annual leave in a different year of service. period. Feb-21 Compensation Social Security and The factory is affiliated with Discuss legal requirement with The factory already fill the invoice 3 Other Benefits OFATMA for accident the company General with the information of the payroll. insurance; but no proof of Manager. Ensure that payment The document has been sent to salary statements and is made in a timely manner OFATMA. payment for the fiscal year 2020-2021 were available at the time of the assessment visit. Assessment July 2019 Jul-19 Occupational Safety and OSH Management The factory check all workers’ Provide registry for all persons Health Systems and visitors’ body who present a temperature of temperature upon entry 38C and above. however it does not keep a registry for all persons who present a temperature of 38C And han Jul-19 Occupational Safety and OSH Management Factory ddid not provide Provide content, date and Health Systems training documentation participant list of COVID-19 and/or awareness on the training conducted by the measures adopted to prevent factory during the pandemic the risks of exposure to COVID 19, to all staff [page 52] Jul-19 Occupational Safety and OSH Management The factory does not have a Implement a checklist to Health Systems checklist to record the daily records the daily cleaning. cleaning and disinfection of the workplace and it is not include in the COVID protocol of the factory. Jul-19 Occupational Safety and Emergency The factory provides fire- Conduct fire fighting training Training was done on November Health Preparedness fighting training. However, the for 10% of the workforce. 29, 2019 total number of workers trained in fire-fighting is less 10 percent of the workforce as recommended by Better VA Jul-19 Occupational Safety and Emergency At the time of factory tour, Ensure that escape routes are Health Preparedness assessors observed that the not obstructed in a sustainable escape route were obstructed manner. by an inspection table. Jul-19 Occupational Safety and Emergency Although the factories have Ensure that number of fire The factory has contracted a Health Preparedness enough fire extinguishers, extinguishers is sufficient and company who is in charge of the assessors observed that 5 fire are properly charged monthly service of the extinguishers were not extinguishers. properly charged (2 missing pressure and 3 overcharged), 1 fire extinguisher is missing on the floor. Jul-19 Occupational Safety and Health Services and The factory provides first aid Ensure that 10% of the Training was done on November Health First Aid training. However, the total workforce are trained in FIRST 29, 2019 number of workers trained in AID. first aid is less 10 percent of the workforce as recommended by Better Work Jul-19 Occupational Safety and Health Services and Insuffisient medical staff. Have a permanent onsite Health First Aid medical service with at least 2 nurses. Jul-19 Occupational Safety and Health Services and Management did not share Coordinate with OFATMA to The factory paid OFATMA for work Health First Aid evidence that annual medical : conduct medical checks related accident and is therefore checks were provided to annually for workers. responsible for medical checks. workers. [page 53] Jul-19 Occupational Safety and Health Services and Management did not share Provide medical checks to The factory paid OFATMA for work Health First Aid evidence that medical checks workers exposed to work related accident and is therefore were provided to workers related hazards as prescribed responsible for medical checks. exposed to work related in the labor code. hazards. Jul-19 Occupational Safety and Health Services and Management did not share Provide medical checks to The Factory paid OFATMA for work Health First Aid evidence that medical checks workers in their first three related accident and is therefore were provided to workers in months of hiring responsible for medical checks. their first three months of hiring. Jul-19 Occupational Safety and Welfare Facilities At the time of the Ensure soap and paper are Health assessment, soap was not available in the all the toilets. available in the men's toilet. Jul-19 Occupational Safety and Welfare Facilities Insuffisient number of toilet. Build additional toilets to meet The factory has built additional Health the required amount oftoilets toilets to meet the requirement. for men and women. Jul-19 Occupational Safety and Working Environment The light levels are Increase the luminosity in the The pressing section has been Health insufficient. pressing area. relocated. Jul-19 Occupational Safety and Worker Protection Hazard signs was missing on Identify all the Electrical panel The hazard signs on the electrical Health electrical panel in the panel have been posted. generator room and mechanic room. Jul-19 Occupational Safety and Worker Protection Electrical wires are not Ensure circuit breakers, wires The factory has reinforced the Health properly maintained. and boxes are adequately internal OSH audit. covered. Jul-19 Occupational Safety and Worker Protection The factory did not share Ensure availability of PPE for The trainings on PPE has been Health records of any training for workers as necessary. Conduct conducted by the factory. workers on proper use of and document training personal protective delivered internally by the equipments. factory on provided PPE. Jul-19 Occupational Safety and Chemicals and Eye wash station is not Ensure installation of the eye The new eyewash has been Health Hazardous Substances available where chemicals are wash and provide training on installed and all the employees used. proper utilization. working in the cleaning station received the training on proper utilization. Jul-19 Occupational Safety and Chemicals and Evidence of training on Insure that we have the proof Training on chemical management Health Hazardous Substances chemical was not available. that all the employees using has been conducted. the chemical product are trained. [page 54] Jul-19 Occupational Safety and Chemicals and MSDS are not available for all Prepare and post MSDS where The MSDS have been translated Health Hazardous Substances chemical and hazardous chemicals are used. and posted. substances used in the workplace. Jul-19 Occupational Safety and Chemicals and The propane Gaz tank on the identify the propane Gaz tank The Propane Gaz Tank has been Health Hazardous Substances forklift machine had no in the Forklift machine propely labelled. labeling indicating chemical classification, hazards and safety precautions. Jul-19 Occupational Safety and Chemicals and The inventory of chemical is include all the products in the The factory kept a monitoring Health Hazardous Substances incomplete. inventory and specify the systems in place. location where chemicals are stored in the factory. Jul-19 Occupational Safety and OSH Management The factory does not record Continuously send the report On a monthly basis the factory Health Systems and submit work related to the OFATMA. send the report to Ofatma. accidents to OFATMA on a monthly basis. Jul-19 Occupational Safety and OSH Management The employer did not perform Conduct regular meetings with The factory identify the bipartite Health Systems an evaluation of general the committee and keep members who will be representing occupational safety and records of the minutes the management of the company. health issues in the workplace. Jul-19 Occupational Safety and OSH Management The employer did not perform Put in place a Compliance The factory has recruited a health Health Systems an evaluation of general department and safety officer and also we have occupational safety and to conduct the OSH self now a HR and compliance Director health issues in the workplace. assessment. who are both performing self assessment. Jul-19 Contract and Human Dialogue, Discipline and No documents were shared to keep written records of each factory keep written records of each Resources Disputes support the disciplinary worker's disciplinary sanctions, worker's disciplinary sanctions, sanctions or firing. Such wWarnings, sanctions and the warnings, sanctions and the reasons document does not exist yet. reasons and dates they and dates they occurred. occurred Jul-19 Contract and Human Employment Contracts Although the written contracts Ensure all elements of The factory has inspected sample Resources specify the terms and contracts are included and of 30 contracts. All elements are conditions of employment. signed (ID, signatures, hours of included. Several were not signed by the works, nature of work etc.) workers and were missing other specifications such as workers ID and employer's representative signature. [page 55] Jul-19 Compensation Social Security and Payroll records and workers Ensure that workers are 246 WORKERS ARE NOW Other Benefits list sent to OFATMA revealed enrolled as required within the REGISTERED. Factory performs that the employer does limits of the 3 months. registration after probation. Its an register 63 out of 382 ongoing process. managemnt staff and production workers for maternity and health Jul-19 Compensation Social Security and Payroll records and workers Ensure registration of workers FACTORY enrolled workers as they Other Benefits list sent to OFATMA revealed into OFATMA for maternity complete their probation period. that the employer does and health insurance based on register 63 out of 382 agreed upon date in the management staff and factory internal working rules. production workers for maternity and health insurance. Jul-19 Compensation Social Security and The factory contribute 3% of Honor Timely Payments to The factory has paid the total Other Benefits workers’ salary to OFATMA for OFATMA according to amount Requested by OFATMA. work related accident. installment agreements. However, only the payment was made after the deadline prescribed in the invoice. Jul-19 Compensation Wage Information, Use The attendance sheets are 1. Pay overtime hours worked and Deduction manually reported by line with 50% premium as required The finger print system will be link supervisors. Consequently, the 2. Adopt a digital system to the payroll. corresponding payments may where workers can self record not reflect real working hours. times worked. Jul-19 Child Labour Documentation and Assessors did not see any 1. Confirm government issued The factory has changed the Protection of Young workers who appeared to be identification at the beginning recruitment policy to require ID at Workers underage. However, employer of the recruitment process the beginning of the process. failed to provide for several 2. Conduct monthly checks of workers, appropriate random worker files to verify employment records with compliance. Government issued IDs indicating that workers were above the minimum age requirement. [page 56] BETTER WORK HAITI - 22ND SYNTHESIS REPORT L Factory: Caribbean Island Apparel Location: Port-au-Prince Number of workers: 2327 Date of registration: Aug-13 Date of last two Better Jan-19 Mar-20 Work assessments: Advisory and Training Services 25-May-21 Virtual advisory meeting Meeting with management on Improvement plan status. The discussion also was on strengthening of preventive measures against Covid 19. Bipartite committee regarding worker's concern on Covid 19. 22-Apr-21 Training Virtual Sexual Harassment Awareness and Prevention 26-Jan-21 Virtual advisory meeting Virtual meeting with management on advisory strategy for 2021. The discussion was about priorities and continuity on the regular checks. Bipartite meeting on perspective for 2021 and performance 2020. DETAILS OF NON IMPROVEMENT REMEDIATION ASSESSMENT COMPLIANCE CLUSTER COMPLIANCE POINT COMPLIANCE PRIORITIES EFFORTS MONTHS Assessment October 2020 Oct-20 Occupational Safety and OSH Management The factory does not keep a Keep registry for all 8 Health Systems registry for all persons who persons who present a present a temperature of 38C temperature above 38 C. and above. Oct-20 Occupational Safety and OSH Management Incomplete COVID-19 Keep a registry of body 8 Health Systems protocol according to Bette temperatures above 38 work Haïti guidance. C. Oct-20 Occupational Safety and Worker Protection Internal training records ofon Share training records 8 Health COVID-19 was not available. with BWH advisors. [page 57] Mar-20 Occupational Safety and Emergency Flammable material observed Do not keep flammable Flammable materials 19 Health Preparedness near ignition source. materials (wood) are not are now kept away exposed to an ignition from ignition sources. source (light bulb). Mar-20 Occupational Safety and Emergency One emergency door was Ensure adequate 14 Health Preparedness locked. emergency exits (at least two), that leads to a safe meeting point. Mar-20 Occupational Safety and Emergency Escape route was not Mark all evacuation 19 Health Preparedness properly marked. routes and show meeting points on all evacuation maps. Mar-20 Occupational Safety and Emergency Undercharged fire Keep all fire extinguishers Fire extinguishers are 19 Health Preparedness extinguishers. fully charged at all times. fully charged as per inspection report. Mar-20 Occupational Safety and Welfare Facilities Insufficient number of toilets Have 50 functioning 26 Health as per labour code. toilets for men and 72 functioning toilets for women as required by the code. Mar-20 Occupational Safety and Working Environment Insufficient level of lighting. Ensure adequate light 26 Health levels in all production areas based on better- work guidelines. Mar-20 Occupational Safety and Working Environment Inadequate temperature Ensure adequate 33 Health levels. temperatures based on BW guidelines considering various push & pull systems. Mar-20 Occupational Safety and Worker Protection Flammable material observed Replace the wooden box Box was replaced as 19 Health near ignition source. With non combustible recommended. materials. [page 58] Mar-20 Occupational Safety and Worker Protection Missing guard on some Install all the required Missing guards were 19 Health sewing machines. safety guards. replaced. Mar-20 Occupational Safety and Chemicals and Use of chemicals are not Ensure adequate Factory is working on 19 Health Hazardous Substances isolated very close to the spot distance between the separators for that cleaning area. sewing section and spot section. The number of cleaning areas. machines & workers are reduced in that area due to COVID-19. Mar-20 Contracts and Human Termination Notice payment not properly Notice payment given to 19 Resources calculated. the workers upon termination should be calculated on the average daily earning. Mar-20 Compensation Social Security and Social Security contributions Ensure that OFATMA Factory deducts 3% of 19 Other Benefits amount not properly maternity and health workers’ base salary for calculated. insurance contributions OFATMA maternity for workers on any given and health insurance. month is calculated on 3% of base salary for that month. Mar-20 Compensation Social Security and Late payment for OFATMA Ensure that OFATMA Factory currently pay 13 Other Benefits accident insurance. accident insurance is OFATMA accident paid as per the invoice or insurance according to according to any payment agreement. payment agreement reached Mar-20 Compensation Social Security and Late payment for employer's Pay employer's 25 Other Benefits ONA contributions. contributions to ONA by the 10th business day of the next month for the previous month. Mar-20 Compensation Social Security and Late payment for worker's Submit worker's portion 25 Other Benefits ONA contributions. of ONA contributions Within the first 10 business days of the next month for the previous month. [page 59] Mar-20 Compensation Paid Leave Lunch break no compensated Compensate lunch break 32 according to the law. as required by the law of September 2017. Assessment January 2019 Jan-19 Working Time Leave Insufficient annual leave. Ensure that eligible workers effectively enjoy 15 days of annual leave as legally required. Jan-19 Occupational Safety and Emergency Flammable material observes Store flammable Flammable material Health Preparedness near ignition source. materials away from was removed and potential ignition sources. training was conducted in that regard. Jan-19 Occupational Safety and Emergency Blocked escape routes. Assign OSH committee Health Preparedness members and line supervisors to ensure aisles are clear. Jan-19 Occupational Safety and Emergency Obstructed fire extinguishers. Assign person from OSH Dedicated person Health Preparedness committee to monitor randomly monitors fire accessibility. extinguishers. Jan-19 Occupational Safety and Welfare Facilities Insufficient number of toilets Increase the number of Health as per labour code. toilets. Jan-19 Occupational Safety and Working Environment Insufficient lighting. Change light bulbs, Health rearrange equipment maximize exposure to natural light as much possible. Jan-19 Occupational Safety and Working Environment Inadequate noise levels. Ensure adequate noise Health level based on BW guidelines. Jan-19 Occupational Safety and Working Environment Inadequate temperature Ensure adequate Health levels. temperatures based on BW guidelines considering various push & pull systems. [page 60] Jan-19 Occupational Safety and Worker Protection Improper maintenance of Seal entry points in all Health electrical panels. electrical panels. DO not mount electrical panels on flammable materials. Jan-19 Occupational Safety and Worker Protection More than 50 percent of all Install appropriate guards Health sewing machines were on all sewing machines, missing pulley guards. including but not limited to eye, finger and pulley guards. Jan-19 Occupational Safety and Worker Protection Some chairs provided to Remove and replace the Health workers in the sewing lines chairs without adequate were missing backrest. backrests. Jan-19 Occupational Safety and Worker Protection Earplugs were not provided Provide adequate PPE to Health for workers in cutting section. all workers. Jan-19 Occupational Safety and Chemicals and Use of chemicals are not Take appropriate Health Hazardous Substances isolated in building 14. measures to isolate use of chemicals in all buildings as appropriate. Jan-19 Occupational Safety and Chemicals and No MSDS were available for identify MSDS in local Health Hazardous Substances Gas in the welding workshop. language for all chemicals used. Jan-19 Occupational Safety and Chemicals and Several unidentified chemical Ensure all chemical Gas tank is now Health Hazardous Substances containers. containers are correctly identified. identified. Jan-19 Occupational Safety and Chemicals and Incomplete chemical Ensure complete Health Hazardous Substances inventory. inventory accounting for all chemicals used. Jan-19 Occupational Safety and Worker Protection Workers not wearing personal Ensure workers in the Health protective equipment while welding workshop wear doing welding work. personal protective equipment. [page 61] Jan-19 Compensation Social Security and OFATMA social security Ensure that OFATMA OFATMA deductions Other Benefits contributions for workers are contributions for both are now calculated on not properly calculated. workers and employer workers’ base salary. are calculated on base salary . [page 62] BETTER WORK HAITI - 22ND SYNTHESIS REPORT . Factory: Cleveland Manufacturing S.A. Location: Arrondissement de Port-au-Prince Number of workers: 2006 Date of registration: Jul-16 Date of last two Better Feb-19 Feb-20 Work assessments: Advisory and Training Services 7-May-21 Training Virtual training on Workplace Cooperation & Communication. 6-May-21 Training Virtual training on Sexual Harassment Awareness and Prevention . 5-May-21 Training Virtual training on Covid-19 Emergency Preparedness. 28-Apr-21 Training Virtual OSH Event Workshop. 5-Mar-21 Training Virtual Industry Seminar on ILO Conventions 87 and 98. 4-Mar-21 Training Virtual Webinar on Covid-19 Human Resources Management (HRM). 3-Mar-21 Training Virtual training on Covid-19 Emergency Preparedness. 26-Apr-21 Advisory meeting Virtual meeting with the compliance team to review of the improvement plan, Document review: COVID-19 policy, accident investigation, risk assessment. Virtual OSH tour on emergency preparedness and meeting with the OSH committee. 22-Jan-21 Advisory meeting Virtual meeting with the compliance team to review the improvement plan : compensation, working environment, health services, COVID 19 policy. Meeting with the OSH committee to discuss the objective of the committee and some possible roles. 6-Nov-20 Advisory meeting Virtual meeting with HR to review payment upon terminations, breaks for pregnant women and breastfeeding women, validate pending issues on the Improvement Plan, Virtual OSH tour to verify osh issues. 17-Sep-20 Training Seminar on Effective Communication. 16-Sep-20 Advisory meeting Meeting with the compliance team to follow up on Progress report 1, Review the management guidelines on COVID 19. Review the improvement plan ONA and OFATMA payment. Validate the chemical management procedure. 15-Sep-20 Training Sexual Harassment Awareness and Prevention 3-Sep-20 Training Financial literacy. 29-Jul-20 Training Emergency Preparedness. 28-Jul-20 Training Emergency Preparedness. 27-Jul-20 Training Emergency Preparedness. 16-Jul-20 Training Socially Responsible Transitioning. 15-Jul-20 Training Socially Responsible Transitioning. 14-Jul-20 Training Hygiene and Prevention against Covid-19. 13-Jul-20 Training Hygiene and Prevention against Covid-19. 7-Jul-20 Training Hygiene and Prevention against Covid-19. 6-Jul-20 Training Hygiene and Prevention against Covid-19. 3-Jul-20 Training Human Resources Management. 30-Jun-20 Advisory meeting Meeting with the HR and compliance team to review OSH pending issues, contract and working time. Session on OSH responsibilities. 27-May-20 Training Hygiene and Prevention against Covid-19. 22-May-20 Training Hygiene and Prevention against Covid-19. [page 63] 28-Apr-20 Advisory meeting Virtual meeting with the compliance team to review pending issues on the improvement plan. Session on the first progress report. 10-Jan-20 Advisory meeting Meeting with the compliance team to review the chemical management systems and the improvement plan. OSH factory tour: emergency preparedness, Quick assessment of Social dialogue and grievance mechanism. T-Dec-19 Training Communication in the Workplace. T-Dec-19 Advisory meeting Factory tour to validate pending OSH issues and management meeting. 19-Nov-19 Advisory meeting Follow up on mass dismissal management and Union interviews. 15-Nov-19 Advisory meeting Meeting with the OSH committee, Management meeting: to discuss about trade union access in the factory, mass dismissal. Documentation review: Files of terminated workers. 23-Oct-19 Advisory meeting Meeting with management and OSH committee members about the training plan. Documentation review: Maternity leave, sick leave, required breastfeeding brakes and brakes for pregnant women. COMPLIANCE DETAILS OF NON ASSESSMENT CLUSTER COMPLIANCE POINT COMPLIANCE IMPROVEMENT PRIORITIES REMEDIATION EFFORTS MONTHS Assessment October 2020 Oct-20 Occupational Safety OSH Management The factory does not have an Review the COVID 19 protocol Factory has participated in 8 and Health Systems appropriate to include the missing points. the review of the epidemic/pandemic protocol management guidelines for related to COVID 19 in place COVID 19 and has started embedded into the larger implementing the OSH policy. recommendations. Oct-20 Occupational Safety Worker Protection Factory does not have Implement a checklist to Factory says that regular 8 and Health appropriate checklist to record daily cleaning and cleaning is done in the monitor the cleaning and disinfection. cafeteria also in the sewing disinfection process related floor. to COVID 19. Assessment Feburary 2020 Feb-20 Working Time Regular Hours There are three different Post the factory's working A standard format has been 13 working hours posted in the hours for all shifts, and displayed on the notification cafeteria and two of them did including break times. board. The working hours are not include the break time. posted. Feb-20 Working Time Regular Hours The regular working hour in Clarify the regular working hour Working hours are posted on 15 the internal work rules is in the internal work rules. the production floor and in different than what is posted Inform trade union members the cafeteria. Union members on the floor. and workers about the have been informed. changes. [page 64] Feb-20 Occupational Safety Emergency One emergency exit was Keep emergency exits Meeting and awareness 15 and Health Preparedness locked during working hours. accessible during working raising with all managers hours. including the OSH committee has been conducted. Feb-20 Occupational Safety Emergency Unmarked escape routes and Update and post the 15 and Health Preparedness inaccurate evacuation plans. evacuation map. Paint the evacuation arrows and signs. Feb-20 Occupational Safety Emergency One fire extinguisher was Keep access to fire The compliance Officer is in 39 and Health Preparedness obstructed and another one extinguishers unobstructed . charge to conduct regular not properly charged. Specify who conduct daily checks. weekly checks. The floor is marked in order to prevent fire extinguisher being obstructed. Feb-20 Occupational Safety Health Services and First aid boxes are missing Equip the first aid boxes and First aid boxes have been 51 and Health First Aid supplies or have expired ensure that they are identify. equipped. The factory inventory. selected a nurse to conduct a regular check weekly and the compliance officer is in charge of the daily check. Feb-20 Occupational Safety Health Services and Insufficient medical staff. Hire the required medical staff. 15 and Health First Aid Feb-20 Occupational Safety Health Services and Annual medical checks are Provide free annual health Health checks are provided to 51 and Health First Aid not provide to all workers. checks to all workers. all workers . Feb-20 Occupational Safety Health Services and The factory did not show Provide health checks twice a Health checks have been 51 and Health First Aid evidence of medical checks year at not cost to workers provided to workers who are for workers who are exposed who are exposed to work- exposed to work-related to work-related hazards. related hazards. hazards every six month. Feb-20 Occupational Safety Health Services and The medical checks upon Pay for the health cards for all 15 and Health First Aid hiring were not performed for workers and provide them with all workers . medical checks within the first 3 months of hiring. Feb-20 Occupational Safety Welfare Facilities Based on workers and Provide safe drinking water to The water test was 51 and Health Unions interviews, the workers. conducted and the result is employer did not provide displayed on the floor. workers with safe drinking water. [page 65] Feb-20 Occupational Safety Welfare Facilities Insufficient number of toilets. Increase the number of toilets. 15 and Health Feb-20 Occupational Safety Working Environment Workplace temperature Ensure that the air-flow to and The company is working on 51 and Health exceed BW recommended from the fans is not blocked. adding more exhaust fan. limit of 30 C in all section. Monitor workplace temperature on a regular basis. Feb-20 Occupational Safety Worker Protection The employer failed to post Identify electrical installations All electrical panels have 51 and Health appropriate safety warnings requiring warning signs. been identify with warning in the workplace. signs. Feb-20 Occupational Safety Emergency Source of ignition not Train supervisors and workers Awareness raising is 15 and Health Preparedness properly safeguarded. about electrical hazards. conducted through the audio system and Phone charging station has been imolemented Feb-20 Occupational Safety Worker Protection Several machines are Define who is in charge of The mechanic manager is 15 and Health missing the safety guards. installing and regularly responsible for the maintaining the machine maintenance and installation guards. of machine guards. Feb-20 Occupational Safety Worker Protection Several chairs without Provide chairs with proper Chairs with proper backrest 51 and Health backrest are used in the backrests to workers. have been provided to sewing and cutting sections. workers Feb-20 Occupational Safety Worker Protection The employer did not Provide employees with all The company Provides PPE 15 and Health provide employees with all necessary personal protective to all workers. necessary personal protective clothing and equipment clothing and equipment to according to PPE regulation. workers working at height. Feb-20 Occupational Safety Chemicals and The employer did not take Improve maintenance of The factory has identified an 51 and Health Hazardous Substances action to assess, monitor, machines to avoid spots. appropriate space for the and/or limit workers’ spot cleaning section. exposure to hazardous chemicals and substances. Feb-20 Occupational Safety Chemicals and MSDS are not available for all Prepare and post MSDS where The MSDS have been 39 and Health Hazardous Substances chemical and hazardous chemicals are used. translated and posted. substances used in the workplace. [page 66] Feb-20 Occupational Safety Chemicals and Chemicals and hazardous Label all chemical and All chemicals are properly 51 and Health Hazardous Substances substances were not properly hazardous substances used in labelled. labelled in the workplace. the workplace are. Feb-20 Occupational Safety OSH Management Workers in the stock room Provide weight belts to The factory has distributed 51 and Health Systems did not used the weight belts workers. Raise awareness of protective equipment and the PPE for heavy lifting. supervisors and workers about workers acknowledged lifting equipment. receipt. Feb-20 Contracts and Human Employment Contracts Workers do not understand Provide full information to the 15 Resources the terms and conditions of worker before the worker signs employment. the contract. Feb-20 Contracts and Human Employment Contracts The employment contracts Revise the employment The Contract was revised and 15 Resources did not specify the terms and contract and specify the hours we specified the hours of conditions of employment. of work for workers. work for workers. Feb-20 Compensation Social Security and The employer does not Collect and forward workers 15 Other Benefits collect and forward workers contributions to OFATMA contributions to OFATMA. Feb-20 Compensation Social Security and The factory has not Register with OFATMA for 51 Other Benefits registered with OFATMA for maternity and health maternity and health insurance. insurance. Feb-20 Compensation Social Security and No proof of payment for the Pay OFATMA for work related 51 Other Benefits fiscal year 2019-2020 were accident insurance in a timely available for OFATMA work manner and keep proof of related accident. payment. Feb-20 Compensation Social Security and ONA's deduction collected Calculate the amount of 51 Other Benefits on workers is based on the workers’ contribution on the minimum salary and it is not base salary and submit forwarded on a monthly payments to ONA on time. basis Feb-20 Compensation Social Security and The employer contribution to Calculate the amount of the 51 Other Benefits ONA is not calculated on the employer's contribution on the base salary. base salary and submit payments to ONA on time. [page 67] Feb-20 Compensation Paid Leave Inaccurate payment for Register with OFATMA for 27 maternity leave. maternity and health insurance. Feb-20 Compensation Wage Information, Use Workers are not informed Provide full information to Information about wage 15 and Deduction about wage payments and workers about wage payments payments and deductions are deductions. and deductions. posted on the floor. Assessment Feburary 2019 Feb-19 Compensation Paid Leave Inaccurate payment for Register with OFATMA for maternity leave. maternity and health insurance. Feb-19 Compensation Social Security and The most recent ONA Collect workers’ contribution Other Benefits payment receipts reveal that forward to ONA on time. the payments are not made on a monthly basis. Feb-19 Compensation Social Security and Late payment of employer Calculate the amount of Other Benefits contributions to ONA. workers’ contribution on the base salary and submit payments to ONA on time. Feb-19 Compensation Social Security and The factory has not Register to OFATMA for Other Benefits registered with OFATMA for maternity and health maternity and health insurance. insurance. Feb-19 Compensation Social Security and Collecting and forwarding of Register to OFATMA for Other Benefits workers’ contributions to maternity and health OFATMA for maternity and insurance. Then Collect and health insurance. forward workers’ contributions to OFATMA. Feb-19 Occupational Safety Chemicals and The inventory of chemical Assign a responsible persons The stock manager is in and Health Hazardous Substances and hazardous substances for updating inventories of charge for updating the used in the factory is chemical and hazardous inventory. The compliance incomplete. substances in the various officer is responsible for the locations where they are monitoring. stored or used. [page 68] Feb-19 Occupational Safety Chemicals and Chemicals and hazardous Label all chemical and The compliance department and Health Hazardous Substances substances were not properly hazardous substances used in is in charge of the labelling. labelled in the workplace. the workplace are. Feb-19 Occupational Safety OSH Management MSDSs were not posted Prepare and post MSDS where Purchasing department is in and Health Systems where chemicals and chemicals are used. charge of receiving MSDS hazardous substances are from supplier and the stored and used. compliance team is in charge of the verification Feb-19 Occupational Safety Chemnicals and Management did not take Improve maintenance of The spot cleaning has been and Health Hazardous Substances proper action to limit and machines to avoid spots. relocated and maintenance isolate the use of chemicals plan has been developed. in all the factory. Feb-19 Occupational Safety Chemicals and Eyewash stations were not Install eyewash stations where New Eyewash Station is and Health Hazardous Substances available where workers are chemicals are used and stored. available. The compliance using chemicals and officer is in charge of regular hazardous substances. verification. Feb-19 Occupational Safety Worker Protection Workers had not been Provide employees with all Protective equipment have and Health provided with masks in necessary personal protective been distributed to workers. different sections. clothing and equipment The engineering department according to PPE regulation. is responsible to provide the equipment. Feb-19 Occupational Safety Emergency The employer did not Identify areas where anti The compliance officer is in and Health Preparedness provide foot rests or shock fatigue mats are missing. charge for the daily and absorbing mats to standing Provide anti fatigue mats for weekly checks. workers. standing workers. Anti fatigue mats have been provided to all standing workers. Feb-19 Occupational Safety Worker Protection Several machines missing Define who is in charge of The maintenance manager is and Health safety guards. installing and regularly in charge of reviewing all the maintaining the machine machines on a weekly basis guards. and install the necessary protections. Feb-19 Occupational Safety Worker Protection Electrical box, wire and Properly cover electrical box, All electrical boxes are and Health outlets are not properly Insulate the exposed electrical covered properly, the maintained. wires, Make sure that the exposed electrical wires and electrical outlets have been all electrical outlets have been fixed. fixed. [page 69] Feb-19 Occupational Safety Worker Protection The meeting points in case of Identify another meeting point. The meeting points have and Health emergency are not properly been relocated. located. Feb-19 Occupational Safety Working Environment Workplace temperature Ensure that the air-flow to and The factory has installed and Health exceed BW recommended from the fans is not blocked. Insulation materials under the limit of 30 C. Monitor workplace metal sheet to reduce the temperature on a regular basis. heat. Feb-19 Occupational Safety Working Environment Workplace lighting is Ensure the lighting is adequate and Health insufficient. and adapted to worker's needs. Feb-19 Occupational Safety Welfare Facilities Insufficient number of toilets. Increase the number of toilets. and Health Feb-19 Occupational Safety Health Services and The factory does not provide Provide free medical heath and Health First Aid free health checks within the checks to workers within the first three months of hiring. first three months of hiring. Feb-19 Occupational Safety Health Services and The factory did not show Provide free annual health and Health First Aid evidence of annual medical checks to workers once a year checks for workers. in all buildings. Feb-19 Occupational Safety Health Services and Insufficient medical staff. Increase the number of nurse. and Health First Aid Feb-19 Occupational Safety Health Services and Insufficient number of Train at least 10 percent of the 12 percent of the workforce is and Health First Aid workers trained in first aid. workforce. trained in first Aid and training records are kept. Feb-19 Occupational Safety Emergency Obstructed fire alarm. Have a fire detection and and Health Preparedness alarm system suitable for the factory conditions. Remind workers that fire alarm should remain unobstructed. [page 70] Feb-19 Occupational Safety Emergency Fire extinguishers were not Assign someone to check and The compliance department and Health Preparedness properly charged. maintain the fire extinguishers. is responsible for the inspection of fire extinguishers on a daily basis. Feb-19 Occupational Safety Emergency Evacuation plan was not Develop and update the The evacuation plan has and Health Preparedness posted on the floor. emergency plan. been updated and posted correctly on the floor. Feb-19 Occupational Safety Emergency Insufficient number of Ensure that each floor has at Each floor has at least 2 and Health Preparedness emergency exit door. least 2 possible exit door. possible exit door. Feb-19 Occupational Safety Emergency Several aisles were Identify additional space for The compliance team is in and Health Preparedness obstructed with fabrics. storing goods. Remind charge to conduct daily and supervisors about their weekly checks. responsibility to enforce OSH in their area. Feb-19 Occupational Safety Emergency Fire drill not conducted every Conduct at least one The last fire drill was and Health Preparedness 6 months in all buildings. emergency drill every six conducted in October 2019 months. and the one before that in May 2019. Feb-19 Occupational Safety OSH Management Work-related accidents and Declare accidents to OFATMA. Accidents are declared to and Health Systems diseases were not recorded OFATMA on a monthly basis. and submitted to OFATMA on a monthly basis. Feb-19 Working Time Leave The factory provided 13 days Give workers the required time of annual leave to workers for annual leave. with 1 year of service instead of 15 days. [page 71] BETTER WORK HAITI - 22ND SYNTHESIS REPORT Factory: Digneron Manufacturing SA Location: Arrondissement de Croix des Bouquets Number of workers: 1576 Date of registration: Oct-18 Date of last two May-19 Feb-21 Better Work Advisory and Training Services May-21 Virtual advisory meeting Virtual management meeting on the improvement plan. Factory to finalize the progress report. Virtual bipartite meeting . The discussion was on workers’ concern regarding OFATMA and the second wave of COVIDI9. Mar-21 Virtual advisory meeting Virtual advisory meeting with management on newly released improvement plan. Discussion on road map to identify priorities post evaluation. Mar-21 Training Virtual Industry Seminar on ILO Conventions 87 and 98 Jan-21 Virtual advisory meeting Virtual meeting with management on factory's improvement. Virtual meeting with bipartite committee on achievement and successes of bipartite committee. Dec-20 Virtual advisory meeting Virtual meeting with management on 2020 performance and perspective 2021. Virtual meeting with bipartite committee on 2020 successes and challenges. Nov-20 Virtual advisory meeting Virtual meeting with management on factory's improvement. Virtual meeting with bipartite committee on achievement and successes of bipartite committee. Sep-20 Virtual advisory meeting Virtual meeting with management on Compensation. Bipartite meeting on Self diagnosis. Meeting with trade union SOD on social dialogue inside Digneron. Sep-20 Training Virtual Hygiene and Prevention against Covid-19. ASSESSMENT COMPLIANCE CLUSTER COMPLIANCE POINT DETAILS OF NON COMPLIANCE IMPROVEMENT PRIORITIES REMEDIATION EFFORTS MONTHS Assessment Feburary 2021 Feb-21 Compensation Method of Payment Payment made up to 5 days after the Pay the salary on time. A new calendar has been 3 payday and also the payment is made established. The factory very late on that day until 6pm. will monitored the new system for effectiveness. Feb-21 Compensation Social Security and Other Employer's deduction to ONA is made Pay within the first 10 business The factory hired a firm to 25 Benefits consistently late. days of the next month forthe complete this task of previous month. forwarding the payment to the competent authorities. The payment are made within the first 10 business days of the next month for the nreviouie month [page 72] Feb-21 Compensation Social Security and Other Workers deduction to ONA is made Pay within the first 10 business The payment is made 25 Benefits consistently late. days of the next month forthe within the first 10 business previous month. days of the next month for the previous month. Factory has contracted an external firm to execute the payment on time. Feb-21 Compensation Social Security and Other Proof of payment for OFATMA accident Pay the CDS. Complete the The factory has sent letter 25 Benefits insurance unavailable at the time of the payment for fiscal 2020-2021. to OFATMA asking for the assessment visit. Ensure that CDS is included in invoice. the invoice Feb-21 Compensation Social Security and Other Employer's deduction to OFATMA Ensure that the monthly Factory made the 25 Benefits payment is made consitently late. payment is made within the 10 payment within the 10 first working days of the first working days of the following month. following month. Factory has contracted an external firm to execute the payment on time. Feb-21 Compensation Social Security and Other Workers deduction to OFATMA is made Ensure that the monthly The payment is made 25 Benefits consistently late. payment is made within the 10 within the 10 first working first working days of the days of the following following month. month. Feb-21 Contract and Human Employment Contracts Internal work rules are missing the Update the internal work rules 2 Resources working hours. to include the working hours. Feb-21 Occupational Safety Chemicals and Hazardous Several unlabeled chemicals found in the Label all the chemical used in All containers were 25 and Health Substances workplace. the factory. properly label at the time of the assessment visit. An awareness session Was organized following the assessment visit with the warbare rieina rhamirale Feb-21 Occupational Safety Chemicals and Hazardous The chemical storage room was inside Store the chemical in The chemical room has 25 and Health Substances the premise with no appropriate appropriate conditions. been relocated outside ventilation. the premises and the room is now properly ventilated surrounded by a fence wall Feb-21 Occupational Safety Worker Protection Electrical wires were not properly installed Ensure that electrical wires are The electrical wire was 25 and Health in the cafeteria. safeguarded in the cafeteria. removed during the assessment visit. [page 73] Feb-21 Occupational Safety Worker Protection Two electrical panel were missing hazard Ensure that all electrical panels Management post 25 and Health signs. have hazard signs on. warning signs on the electrical panels. Feb-21 Occupational Safety Worker Protection Measures to ensure 1.5 meter of distance Ensure that 1.5 meter of Audio spot are podcasted 7 and Health were not effectively implemented. distance is respected on the on the floor every 30 production floor and during minutes on safety lunch break. measures regarding Covid19. Disciplinary measures are taken when workers refuse to follow the safety measures. Feb-21 Occupational Safety Worker Protection Factory does not keep a register for Keep a register for all people 7 and Health people who presneted a temperature of who present a temperature of 38 C and above. 38 C and above. Feb-21 Occupational Safety Welfare Facilities Eating area cannot accomodate all the Have a eating area facility that 21 and Health workers. can accommodate the workers with a social distance of 1.5 meters. Feb-21 Occupational Safety Health Services and First Factory does not provide a health to Ensure that workers within the 21 and Health Aid workers within their first three months of first three months of hiring hiring. receive a health checks. Feb-21 Occupational Safety Health Services and First Factory does not provide health each to Ensure that workers workers 21 and Health Aid workers workers exposed to work -related exposed to work-related hazard. hazard receive a health each 6 months. Feb-21 Occupational Safety Health Services and First Factory does not provide systemacally a Ensure that workers receive a 21 and Health Aid yearly health check to all the workers. health check annually. Feb-21 Occupational Safety Health Services and First Insuffient nurse. Hire sufficient medical staff 21 and Health Aid regarding the workforce. Feb-21 Occupational Safety Emergency Preparedness Shipping area is missing a smock Install a smock detector in the 21 and Health detector. shipping area. Feb-21 Occupational Safety Emergency Preparedness Some extinguishers missing the Ensure that all fire All fire extinguishers have 21 and Health inspection tag. extinguishers have an their inspection tag and inspection tag that indicates are properly maintained. the inenerction dates Feb-21 Occupational Safety Emergency Preparedness The evacuation plan reflected the Ensure that the shipping area The shipping area floor is 21 and Health previous floor layout. is properly marked. Ensure properly marked. that evacuation maps is updated accurately. [page 74] Feb-21 Occupational Safety Emergency Preparedness Escape routes blocked by equipments in Ensure that the aisles remain Factory provided training 3 and Health packing and shipping area. unobstructed. to managers and in charge to sensitize them on the risk attached to that. OSH manager is monitoring the situation closely to avoid such issue to reoccur with daily check and consistent reminder. Feb-21 Occupational Safety Emergency Preparedness One fire drill conducted in 2020. Ensure that fire drill is Last fire drill was 3 and Health conducted every 6 months. conducted in April 2021. Factory has conducted 2 fire drill for the year. Feb-21 Occupational Safety Emergency Preparedness Less than 10 percent of the workforce Ensure that 10 percent of the Firefighter provided the 3 and Health trained in fire fighting equipment. workforce is trained every year training in April 2021. in fire fighting. Gildan has also trained in fire fighting equipment in May 2021. In total, more than 10 percent of the workforce is trained in fire fiahtinn Feb-21 Working Time Regular Hours Attendance system was inaccurate. Ensure that the attendance The bug in the system has 3 system is accurate. been fixed. The attendance is now reflecting accurate Feb-21 Working Time Leave Workers not entitled to 15 days of leave Ensure that workers are 25 after one year of service. entitled to 15 days of annual leave after on year of service. Assessment May 2019 [page 75] May-19 Occupational Safety OSH Management The factory does not have an adequate Factory should include the and Health Systems Covid 19 protocol. following in its protocol: A COVID 19 task force -Hygiene procedures (Cleaning of workstation, cleaning of machines and tools, and receiving an delivery of supplies) -Reporting Procedures (Method for workers and supervisors to report issues related to COVID 19 to management and government health official) -Handling procedure of suspected cases (Isolation room; PPE; hand washing station; gloves, disposable shoe covers; isolation gown and cap) -Factory should keep a registry for all workers who present à May-19 Working Time Leave Workers not entitled to 15 days of leave Ensure that workers receive 15 Annual leave will be done after one year of service. days of annual leave after according to the law, all completing 1 year of service. workers entitled to 15 days will recieve it. May-19 Occupational Safety Health Services and First Insuffient nurses. Hire a number of nurses that With our size, we have and Health Aid would make the factory never seen a waiting line compliant with regards with to be consulted in the the law. infirmary, no worker has ever had to complain, our medical staff provide quality service, we think it's not necessary to have 6 nurses since it costs money we are comfortable with the 2 nurses and the doctor's May-19 Occupational Safety Health Services and First Documentation was unavailable in Facilitate free health annual The factory provides the and Health Aid worker's files to confirm the annual checks for the workers. free health checks to the checks. workers. [page 76] May-19 Occupational Safety Health Services and First Documentation was unavailable in Ensure that workers receive a We have established a and Health Aid worker's files to confirm medical check medical check within their first schedule to do all the provided to workers within their first 3 3 months. evaluation for the months of hiring. employees, we should finish with its operations on October 1, 2019. we have the whole year to complete the medical check and we are already 80% of the factory. The remaining checks will be done by the end of the May-19 Occupational Safety Welfare Facilities Aoap was not available at the time of Ensure soap is available in the This has been corrected and Health assessment visit. toilets. quickly. The factory always has soap in stock. The person in charge has been advised to check the soap dispenser regularly to fill the container as May-19 Occupational Safety Working Environment Temperature level exceeded 30 Cin all Ensure that temperature level factory bought a multi and Health sections. is kept to a maximum of 30 meter to control the degree in all sections. temperature level on a regular basis. Sufficient ventilation to ensure that the temperature level is under 30 C. May-19 Occupational Safety Worker Protection Electrical wires were not properly installed Remove the electrical wire. We removed the and Health in the cafeteris. connection the same day. May-19 Occupational Safety Worker Protection No proper mask was available for workers Provide personal protective The Factory is using 3M and Health working with Chemicals. equipment for worker using P95 which is chemicals. recommended by the customer representative to replace the previous May-19 Occupational Safety Chemicals and Hazardous The use of chemicals are not isolated. Create a safe environment for Four vacuum machines and Health Substances spot cleaning area. Ensure that have been installed, this space is properly waiting for six more. Also ventilated and safely isolated more adequate mask are from the the rest of the floor. provided to spot cleaning workers. [page 77] May-19 Occupational Safety Chemicals and Hazardous The inventory of chemicals is incomplete. Ensure to have inventory for all Chemical management and Health Substances chemicals used in the factory. and purchasing make a system when chemical are ordered, it will be the chemical management doing the delivery to ensure that all chemicals purchase will be in the inventory. All the chemical are listed in the master May-19 Occupational Safety OSH Management Management could not provide evidence Inform workers representatives Self audit is now and Health Systems of consultation with workers in doing in OSH committee of the conducted by the workers OSH assessments and of informing results of the assessments. representatives in the workers of the results. OSH committee, Worker representatives are fully involved. May-19 Compensation Social Security and Other Late and inaccurate payment of Pay OFATMA contributions on Factory submitted the Benefits employer's contribution to OFATMA for base salary and within the first proof of arrears payment maternity and health insurance. 10 days of the following for fiscal year 2019-2020 month. and monthly payment until November 2020. On February 2021, factory payed the Month of December 2020. May-19 Compensation Social Security and Other Late and inaccurate payment of workers Pay OFATMA contributions on Factory reached an Benefits contribution to OFATMA for maternity base salary and within the first agreement with OFATMA and health insurance. 10 days of the following to pay the arrears. month. Factory submitted the proof of payment until the months November 2020. On February 2021, Factory paid the deductions for the mn nihe 26 Dannnobee May-19 Compensation Social Security and Other Factory did not provide documentation Complete the payment for Payment for fiscal year Benefits that it paid 3% of worker's salary to OFATMA work related 2018-2019 completed . OFATMA for work related accident accident insurance and Payment for fical year insurance. properly filed that evidence of 2019-2020 completed any agreement with OFATMA. [page 78] May-19 Compensation Social Security and Other Employer's contributions to ONA are Pay ONA contribution on base Factory adjusted method Benefits made consistently late. salary and within the first 10 of calculation to compute days of the following month. all the payment received by the worker except the overtime wages. Factory submitted the proof of payment for the month of July 2020. On February 2021, Factory sent the proof of payment for November and December 2020. May-19 Compensation Social Security and Other WOrker's contributions to ONA are made Pay ONA contribution on base Factory adjusted method Benefits consistently late. salary and within the first 10 of calculation to compute days of the following month. all the payment received by the worker except the overtime wages. Factory submitted the proof of payment for the month of July 2020. On February 2021, factory sent the proof of payment for November and December 2020. [page 79] BETTER WORK HAITI - 22ND SYNTHESIS REPORT Factory: Everest Apparel Haïti S.A. o Location: Arrondissement du Trou du Nord : Number of workers: 2,157 Date of registration: Jan-18 Date of last two Better Aug-19 Mar-21 Work assessments: Advisory and Training Services May-21 Training Virtual Training on Socially Responsible Transitioning May-21 Training Virtual Training on Sexual Harassment Awareness and Prevention for Supervisors May-21 Training Virtual Training on Sexual Harassment Awareness and Prevention for Workers May-21 Training Training on Workplace Cooperation & Communication May-21 Training Virtual Training on Sexual Harassment Awareness and Prevention May-21 Training Virtual Training on Covid-19 Emergency Preparedness Apr-21 Training Virtual OSH Event Workshop Apr-21 Training Virtual Training on Hygiene and Prevention against Covid-19 Mar-21 Training Virtual Industry Seminar on ILO Conventions 87 and 98 Mar-21 Training Virtual Industry Seminar on Covid-19 Human Resources Management (HRM) Mar-21 Training Virtual Training Covid-19 Emergency Preparedness May-21 Virtual advisory meeting Review and update the improvement plan: Training records, chemical management.Follow up on workers’ complaint May-21 PICC Meeting Meeting to present the last assessment report and workplace cooperation. Feb-21 Virtual advisory meeting Meeting with Management to discuss about the annual leave, Access card to the toilets, equal treatment of workers and meeting with trade union Jan-21 PICC Meeting Meeting to review accomplishments and emerging new challenges,then identify training needs. Jan-21 Virtual advisory meeting Meeting with trade unions about interference and temporary suspension . Meeting with the compliance team about temporary suspension, Internal work rules and annual leave . Review of the improvement plan. Nov-20 Virtual advisory meeting Meeting with Everest management to discuss about the FOA policy. Sep-20 Virtual advisory meeting Meeting with management to review the Covid 19 management guidelines, Compensation, HR performance indicators and Employee contract. Sep-20 PICC Meeting The purpose of the meeting was to discuss about emergency preparedness, implementation of the ATM system, follow up on the transport system in place and verbal abuse. Jul-20 Training Virtual Covid-19 Emergency Preparedness Jul-20 PICC Meeting Bipartite meeting to discuss about the transport system in the factory and the safety measure to be implemented. In addition, the committee discussed about the best way to provide information about COVID 19. Jul-20 Virtual advisory meeting Virtual meeting with the compliance team to review OFATMA and ONA payment,Review the improvement plan, OSH performance indicator and Chemical management procedure. May-20 Virtual advisory meeting Virtual meeting with the HR assistant to discuss about change of contracts for administrative staff and payment methods. Apr-20 Virtual advisory meeting Virtual meeting with the HR assistant to review the improvement plan: Emergency preparedness, chemical management and Medical checks for workers. Discuss out the process of mass dismissal. Follow up on the Establishment of the OSH committee and job description of the OSH [page 80] ASSESSMENT COMPLIANCE CLUSTER COMPLIANCE POINT COMDLANEE IMPROVEMENT PRIORITIES REMEDIATION EFFORTS MONTHS Assessment March 2021 Mar-21 Occupational Safety and Emergency The total number of workers Provide additional training in fire Training sessions has been 2 Health Preparedness trained in fire-fighting is fighting equipment. provided after the less 10 percent of the workforce. assessment. Mar-21 Occupational Safety and Emergency The aisles were obstructed in Provide additional space for storing 2 Health Preparedness one building. goods, rearranging the floor. Mar-21 Occupational Safety and Emergency The factory did not have any Ensure that the maintenance of fire- 2 Health Preparedness annual report produced by a fighting equipment is conducted by a certified company on the certified company. maintenance of fire-fighting equipment. Mar-21 Occupational Safety and Emergency The factory has an alarm system Develop a procedure about the alarm 35 Health Preparedness that is not easy to use and only system and train all workers. 50% of workers trained in the use of firefighting can use it. Mar-21 Occupational Safety and Health Services and The total number of workers Provide additional training on first Training sessions have been 2 Health First Aid trained in first aid is less 10 aid. provided after the percent of the workforce. assessment. Mar-21 Occupational Safety and Health Services and Insufficient medical staff. Hire the required medical staff. 2 Health First Aid Mar-21 Occupational Safety and Working Environment Workplace temperature exceed Install additional fans.Conduct 2 Health BW recommended limit of 30 C. regular measurement of temperature & compare with threshold value. Mar-21 Occupational Safety and Worker Protection The factory does not keep a Verify all workers and visitors body 2 Health registry for all persons who temperature upon entry. present a temperature of 38C Keep a registry for all persons who and above. present a temperature of 38c and above. Mar-21 Occupational Safety and Worker Protection The social distance is not Ensure the social distance is 2 Health respected on the floor during respected during working hours. working hours as well during entry and leaving. Mar-21 Occupational Safety and Worker Protection One electrical box was Train supervisors and workers about The workers are trained on 21 Health obstructed in a storage room. electrical hazards & the need to electrical hazards. report hazards for reparation. [page 81] Mar-21 Occupational Safety and Worker Protection The factory did not provide PPE Provide employees with all necessary 2 Health to all workers. personal protective clothing and equipment according to PPE regulation. Mar-21 Occupational Safety and Chemicals and Eyewash station was not Provide eye washing station or eye Responsibilities have been 35 Health Hazardous Substances available in the Chemical room wash bottles. assigned. Eye wash bottles of one building. Train workers on its use. are available. Mar-21 Occupational Safety and Chemicals and The employer did not keep Specify who is in charge of receiving Responsibilities have been 55 Health Hazardous Substances chemical safety data sheets for MSDS from supplier / Verify the assigned and the MSDS are all hazardous chemicals used in MSDS has the needed elements. posted. the workplace. Mar-21 Occupational Safety and Chemicals and Chemicals and hazardous Define who control the chemical Responsibilities have been 35 Health Hazardous Substances substances were not properly container on receipt from supplier assigned, and all containers labelled in the workplace. and control the label. Define who is are labelled. entitled to pour chemicals in other recipients and label them. Mar-21 Occupational Safety and Chemicals and The inventory of chemicals did Assign responsible persons for The general chemical 35 Health Hazardous Substances not include the name of all updating inventories of hazardous inventory has been updated chemicals used in the substances in the various locations and all chemicals name are workplace. where they are stored or used. included Mar-21 Occupational Safety and OSH Management No mechanisms to ensure Have an OSH committee in place The factory has an OSH 21 Health Systems cooperation between workers Conduct meetings on a monthly committee in place. All and management on OSH basis and kept records. meeting minutes are matters. registered. Mar-21 Contract and Human Dialogue, Discipline Workers have been bullied, Provide additional trainings to Training sessions are 21 Resources and Disputes harassed and subjected to supervisors and security guards scheduled for all humiliating Conduct regular self-assessment to supervisors. treatment. check awareness. Mar-21 Contract and Human Termination The employer did not comply Have an agreement with workers who 2 Resources with legal requirements before are unlawfully dismissed reducing the size of the Reinstate the terminated workers. workforce due to accident resulting in an immediate work stannnase Mar-21 Contract and Human Termination The employers pays workers Discuss legal requirements with the 2 Resources their annual salary supplement General Manager upon termination. However, the Pay the lunch break calculation of the basic salary Include payment of the lunch break does not include the lunch break in annual salary supplement upon payment. termination. [page 82] Mar-21 Contract and Human Termination The employer compensates Discuss legal requirements with the 2 Resources workers for unused paid annual General Manager leave upon termination. Pay the lunch break However, the calculation of the Include payment of the lunch break basic salary does not include the in the annual leave upon termination lunch break payment Mar-21 Contract and Human Termination The employer compensates Discuss legal requirements with the 2 Resources workers for unused paid annual General Manager leave upon termination. Pay the lunch break However, the calculation of the Include payment of the lunch break basic salary does not include the in the annual leave upon termination. lunch break payment. Mar-21 Contract and Human Termination The employer provides the Discuss the legal requirements with 2 Resources payment for the applicable the General Manager notice period. However, the Pay the lunch break calculation of the basic salary Include the lunch break payment in does not include the lunch break the calculation of notice period. payment. Mar-21 Compensation Wage Information, Use The employer pays workers their Discuss the legal requirements with 2 and Deduction salary supplement. However, the the General Manager calculation of the basic salary Ensure that workers’ salary does not include the lunch break supplement include the lunch break payment. payment. Mar-21 Compensation Social Security and The employer regularly collects Discuss the legal requirements with 2 Other Benefits and forwards workers’ the General Manager contributions to OFATMA. Include the lunch break payment in However, the payment to workers’ contribution to OFATMA. OFATMA does not include the lunch break payment. Mar-21 Compensation Social Security and The factory is affiliated with Discuss legal requirements with the 2 Other Benefits OFATMA for maternity and General Manager health insurance. However, the Include the lunch break in the employer contribution to contribution to OFATMA. OFATMA does not include the lunch break payment. Mar-21 Compensation Social Security and The factory is affiliated with Send to OFATMA the salary 21 Other Benefits OFATMA for work related statement which reflects the factory accident insurance. However, payroll. the salary statements for the fiscal year October 2019 to September 2020 did not match the factory payroll for that period. [page 83] Mar-21 Compensation Social Security and workers’ contributions for social Discuss legal requirements with the 2 Other Benefits insurance funds to ONA. General Manager Include the lunch break payment in workers’ contributions to ONA Mar-21 Compensation Social Security and The employer pays the required Discuss legal requirements with the 2 Other Benefits contribution to ONA. However, General Manager the calculation of the basic Include the lunch break payment in salary does not include the the contribution sent to ONA lunch break payment. Mar-21 Compensation Paid Leave Payment for leave and breaks Discuss legal requirements with the 35 General Manager Pay the lunch break Pay sick leave and maternity leave on daily average earnings Mar-21 Compensation Paid Leave Documentation reviews and Discuss legal requirements with the 2 workers’ interviews revealed that General Manager workers are entitled to 1 hour Pay the lunch break lunch break. However, the lunch breaks is not compensated in the payroll. Assessment August 2019 Aug-19 Occupational Safety and Worker Protection The factory has a system in Implement a checklist to record daily Health place for regular cleaning ofthe cleaning and disinfection. workplace. However the factory Keep record in appropriate location. does not have a system to disinfect the workplace. Aug-19 Occupational Safety and OSH Management The factory has a COVID 19 The factory needs to review the Factory has participated in Health Systems protocol in place. However it is COVID 19 protocol to include the the review of the missing the following missing points. management guidelines for -Handling procedure of COVID 19 and has started suspected cases (Isolation room; implementing the PPE; hand washing station; recommendations. gloves, disposable shoe covers; isolation gown and cap) Aug-19 Occupational Safety and Emergency The employer did not conduct Conduct at least 2 emergency drill The last fire drill was Health Preparedness at least 2 emergency drill per per calendar year. Insert the drills in conducted on july 2020 year in building 3 the OSH annual training plan. and the next evacuation drill is scheduled for October 2020. [page 84] Aug-19 Occupational Safety and Emergency 4 emergency exit doors were Keep all the exit doors open during Extra security guards were Health Preparedness locked during working hours in working hours. hired and instructed to keep building 3. all the doors open during working hours. Aug-19 Occupational Safety and Emergency The evacuation arrows were not Paint evacuation arrows and signs. The evacuation arrows are Health Preparedness labelled to lead to an emergency labelled to lead to the exit. emergency exit. Aug-19 Occupational Safety and Emergency Fire detection and alarm system Have a fire detection and alarm Fire detection and alarm Health Preparedness was not available in one system suitable for the factory systems are available in all building. conditions. buildings. Aug-19 Occupational Safety and Health Services and The employer did not ensure Install first aid boxes and ensure the A first aid kit is available in Health First Aid that there are a sufficient first-aid boxes are always accessible all buildings. number of readily accessible to workers. first aid boxes in one building. Aug-19 Occupational Safety and Health Services and The factory did not show Provide annual health checks to OFATMA has started with Health First Aid evidence of annual medical workers. the medical checks checks for workers. Aug-19 Occupational Safety and Health Services and The factory does not provide Provide health checks to workers OFATMA has started with Health First Aid free health checks within the within the first three months of the medical checks first three months of hiring. hiring. Aug-19 Occupational Safety and Welfare Facilities Soap and paper was not Provide soap and paper in the Soap dispenser has been Health available in one building. workplace. installed. The Supervisor of the General affairs is in charge of daily verification. Aug-19 Occupational Safety and Worker Protection Electrical panels are not identify electrical installations The electrical panels have Health identified in all buildings. requiring warning signs. been identified and the warning signs are posted. Aug-19 Occupational Safety and Chemicals and No eye wash facility was Provide cleansing materials where Eye wash station have been Health Hazardous Substances available where chemicals and chemicals are used and stored. installed where hazardous hazardous substances are substances are stored. stored or used. Leaders are in charge of the regular checks Aug-19 Occupational Safety and Chemicals and No MSDSs were available for Prepare and post MSDS where The material safety data Health Hazardous Substances chemicals and hazardous chemicals are used. sheets (MSDS) are available substances. for all chemicals and are translated in local language. [page 85] Aug-19 Occupational Safety and Chemicals and Chemicals stored in the Ensure that all hazardous and All recipients are properly Health Hazardous Substances workplace are not properly chemicals substances used in the labelled with at least a labelled. workplace are properly labelled. pictogram and hazard sign. Aug-19 Occupational Safety and Chemicals and The inventory does not include Assign responsible persons for The inventory of chemicals Health Hazardous Substances all chemicals and hazardous updating inventories of hazardous have been updated. The substances used in the substances in the various locations compliance officer is in workplace. where they are stored or used. charge of the weekly verification. Aug-19 Occupational Safety and OSH Management OSH meeting minutes are not Keep meeting minutes when workers The company has created a Health Systems recorded. participate in OSH decisions. schedule for the OSH committee meeting every month. Aug-19 Contract and Human Dialogue, Discipline Workers from several sections Provide training to foreign The administration of the Resources and Disputes are subjected to constant supervisors on Workplace company conducted a shouting from foreign communication. Ensure that training on communication supervisor. supervisors treat workers with and Harassment for all respect. managers and supervisors. Aug-19 Compensation Social Security and Employer contribution to Contribute 3 % of workers' salary to The factory has contributed Other Benefits OFATMA for work-related OFATMA for work related accident. 3 % of workers’ salary to accident is late. OFATMA for work related accident. Aug-19 Compensation Paid Leave The calculation of average include incentives paid for Incentives paid for earnings for sick leave and attendance and effectiveness in the attendance and maternity leave payments did payment for sick leave and maternity effectiveness are included in not include incentives paid for leave. the calculation of sick leave attendance and effectiveness as and maternity leave. required. Aug-19 Compensation Paid Leave The calculation of average Adjust payroll system to ensure that Incentives paid for earnings for maternity leave sick leave payment is based on attendance and payments is inaccurate. average earnings. effectiveness are included in the calculation of average earnings for maternity leave payments. Aug-19 Compensation Paid Leave The calculation of average Adjust payroll system to ensure that Incentives paid for earnings for sick leave payments sick leave payment is based on attendance and is inaccurate. average earnings. effectiveness are included in the calculation of average earnings for sick leave payments. [page 86] BETTER WORK HAITI - 22ND SYNTHESIS REPORT Factory: Fairway Apparel S.A. Location: Port-au-Prince Number of workers: 536 Date of registration: Jan-1 Date of last two Better Sep-19 Feb-21 Work assessments: Advisory and Training Services May-21 Training Virtual Learning Seminar on Chemical Management System May-21 Training Virtual Sexual Harassment Awareness and Prevention for Middle Management May-21 Advisory meeting Virtual advisory session with the bipartite committee to discuss the new improvement plan, root cause and remediation action needed May-21 Training Virtual Sexual Harassment Awareness and Prevention for Supervisors May-21 Training Virtual Sexual Harassment Awareness and Prevention for Workers May-21 Training Workplace Cooperation & Communication May-21 Training Virtual Sexual Harassment Awareness and Prevention May-21 Training Virtual training Covid-19 Emergency Preparedness Apr-21 Training Virtual Sexual Harassment Awareness and Prevention Apr-21 Training Virtual Hygiene and Prevention against Covid-19 Mar-21 Training Virtual training Covid-19 Emergency Preparedness Feb-21 Advisory meeting Summary of the Advisory visit: 1.Meeting factory management to introduce myself as the new advisor 2.Review the improvement plan 3.Factory visit to review OSH issues and advise on new OHS findings 4.Meeting with all union to start over the process of the bipartite Committee 5.Perform documents review with management Nov-20 Training Virtual seminar on Effective Communication Nov-20 Training Virtual Occupational Safety and Health (OSH) Sep-20 Training Virtual Occupational Safety and Health Aug-20 Advisory meeting Virtual Advisory session with union and management to discuss Internal Evaluation, ONA & OFATMA payment calculation, termination payments. Jun-20 Advisory meeting Virtual advisory visit to DETAILS OF NON ASSESSMENT COMPLIANCE CLUSTER COMPLIANCE POINT COMPLIANCE IMPROVEMENT PRIORITIES REMEDIATION EFFORTS MONTHS Assessment Feburary 2021 [page 87] Feb-21 Occupational Safety and Welfare Facilities The factory failed to provide a Maintain an adequate supply of The factory conducted a 4 Health water test from a laboratory water for all workers and ensure that water test. However, the attesting that the water is safe. the water is tested on a monthly test reflecting that the water basis. presence some colonies after 48 hours up to 12/mIl. Feb-21 Occupational Safety and Health Services and Less than 10% of workforce Train at least 10% of the workforce in 4 Health First Aid have been trained in first aid. first-aid. Feb-21 Occupational Safety and Health Services and Isufficient medical personnel Hire additional nurses. 37 Health First Aid Feb-21 Occupational Safety and Health Services and Annual Medical checks Proactively work with OFATMA to 37 Health First Aid conducted by factory does not distribute the health cards and cover all required exams. conduct the medical checks as required Feb-21 Occupational Safety and Health Services and Medical checks twice a yearto Proactively work with OFATMA to 37 Health First Aid workers exposed to work- distribute the health cards and related hazards does not cover conduct the medical checks as all required exams. required Feb-21 Occupational Safety and Health Services and The factory does not provide Proactively work with OFATMA to 4 Health First Aid systematic free health checks distribute the health cards and Within the first three months of conduct the medical checks as hiring that cover all required required exams. Feb-21 Occupational Safety and Working Light levels were inappropriate Keep the light levels acceptable in all 4 Health Environment in allthe working sections. department. Feb-21 Occupational Safety and Working Workplace temperatures levels Monitor the temperature level and 25 Health Environment are unacceptable maintain it under 30 C inside the workplace. Feb-21 Occupational Safety and Worker Protection The factory did not take any Ensure that 1.5 meter of distance is 4 Health measures to maintain a social respected on the production floor. distance of 1.5 m. [page 88] Feb-21 Occupational Safety and Worker Protection Improper maintenance of Improve the electrical maintenance The factory has properly 25 Health electrical panels maintained all electrical panels by adding all the hazard signs and the maintenance department fix all panels. Feb-21 Occupational Safety and Worker Protection Sewing machines were missing Install all missing pulley guards and 25 Health pulley guards. ensure proper monitoring is conducted. Feb-21 Occupational Safety and Emergency Insufficient workers trained in Train at least 10% of the workforce on 4 Health Preparedness the use of fire-fighting the use of fire-fighting equipment equipment. Feb-21 Occupational Safety and Emergency The employer did not conduct Conduct an evacuation drill every 6 4 Health Preparedness at least 2 emergency drill per months. year in building 3 Feb-21 Occupational Safety and Emergency Obstructed routes in the fabric Ensure that emmergency exits and 37 Health Preparedness warehouse and cutting area. escape routes are not obstructed Feb-21 Occupational Safety and Emergency The evacuation map need to Post updated evacuation plans for all 4 Health Preparedness be updated and escape route buildings and Ensure that all escape need to be clearlÿ marked. routes are clearlyÿ marked Feb-21 Occupational Safety and Emergency Tow fire extinguishers were not Provide adequate firefighting The factory identified the 4 Health Preparedness identified and one was missing. equipment and Ensure regular two fire extinguishers with maintenance is done. proper hazard sing and replace the missing one. Feb-21 Occupational Safety and Emergency Alarm in the cutting buildings Ensure that the cutting buildings has The maintenance 19 Health Preparedness was not working. a functioning alarm system. department of repair the alarm system in the cutting building. Feb-21 Working Time Regular Hours Working time records did not Have an accurate attendance 4 reflect the hours actually recording system. worked. [page 89] Feb-21 Working Time Regular Hours Provide the required break to Include the additional breaks policy 4 pregnant women. and inform all pregnant workers. Feb-21 Occupational Safety and Worker Protection Standing mats were not Provide foot rests or shock absorbing The factory supplied shock 37 Health available to all workers mats to standing workers. mats to workers made with fabric waste that did not meet specifications Feb-21 Occupational Safety and Worker Protection The factory did not train Train workers in the use of protective 4 Health workers in the use of protective equipment and machines in the equipment and machines. workplace. Feb-21 Occupational Safety and Worker Protection The factory did not Provide Provide appropriate PPE where it is 4 Health gloves and goggles to workerd needed for all workers. mixing the ink in the sublimation area. Feb-21 Occupational Safety and Chemicals and The factory did not train provide training on chemical 4 Health Hazardous workers using chemical and management system to workers Substances hazardous substances. using chemical and hazardous substances in the workplace Feb-21 Occupational Safety and Chemicals and MSDSs are not available in Translate and post MSDS where The Factory install some 4 Health Hazardous local language for all chemicals chemicals are used in the workplace. MSDS in the workplace as Substances used in the workplace. required in English. Feb-21 Occupational Safety and Chemicals and Chemical and hazardous Label all chemicals and hazardous 4 Health Hazardous substances are not properly substances used in the workplace. Substances labelled. Feb-21 Occupational Safety and Chemicals and Inventory of chemicals and Update inventory of chemicals and The factory updates its 4 Health Hazardous hazardous substances is not hazardous substances in the the inventory of chemicals and Substances updated. workplace. hazardous substances used in the workplace. However, the inventory is still missing a chemical, “the electrolyte”. [page 90] Feb-21 Contract and Human Termination No payment of annual salary Ensure that workers are issued 4 Resources supplement upon termination contracts with benefits matching the to workers with determined true nature of their jobs. contract of two months. Feb-21 Occupational Safety and Termination No payment of unused annual Ensure that workers are issued 4 Health leave upon termination to contracts with benefits matching the workers with determined true nature of their jobs. contract of two months. Feb-21 Contract and Human Contracting Factory does not provide lunch Ensure that security guards are The factory management 4 Resources Procedures break to security guards when received at least .5 hour lunch break ensures the night shit doing night shift. when they doing night shift. guards will have a rotation break system. Feb-21 Contract and Human Employment Innacurate workers contract. Ensure that workers are issued 4 Resources Contracts contracts with benefits matching the true nature of their jobs. Feb-21 Compensation Social Security and The factory is not affiliated to Register with OFATMA for maternity 37 Other Benefits OFATMA for maternity and and health insurance and submit health insurance. employer's contribution regularly. Feb-21 Compensation Social Security and The factory is not affiliated Register with OFATMA for maternity 37 Other Benefits with OFATMA for maternity and health insurance. Collect and and insurance. forward workers’ contribution to OFATMA regularly. Feb-21 Compensation Social Security and Innacurate payment to Complete the payment for OFATMA 37 Other Benefits OFATMA for work-related work related accident for the fiscal accident insurance. year 2020-2021. Feb-21 Social Security and ONA's deduction collected on Ensure that the lunch break is 37 Other Benefits workers is inaccurate and include in workers contribution and payments are made late forward on time to ONA. consistently. [page 91] Feb-21 Compensation Social Security and The calculation of ONA is Include the lunch break payment in 37 Other Benefits inaccurate and payments are the ONA contribution and ensure made late consistently. that ONA is paid on time. Feb-21 Compensation Paid Leave The lunch break is not Ensure that the daily break is 4 compensated in the payroll. accurately paid to all eligible workers. Feb-21 Compensation Paid Leave Inaccurate payment for Register in the mandatory maternity The factory management 37 maternity leave. insurance system offered through has a plan in long term OFATMA. manner and also has started to have meeting with WMC and Union S. Feb-21 Compensation Premium Pay Inaccurate payment to workers Ensure that hours worked on 4 work on Saturday Saturday are accurately compensated as overtime hours to all eligible workers. Feb-21 Compensation Minimum Inaccurate payment to workers Pay workers correctly, when their 4 Wages/Piece Rate with determined contract of piece rate earnings exceed minimum Wages two months. wage. Assessment September 2019 Sep-19 OSH Management The factory has an OSH policy Formalize all prevention measures Systems and conduct has several into policy and procedures as part of measures in place. However, it the larger OSH policy trough inclusive does not have an appropriate dialogue between management and epidemic/pandemic protocol worker representative. related to COVID 19 in place embedded into the larger OSH policy Sep-19 OSH Management factory check all workers’ and keep a registry for all persons who Systems visitors’ body temperature present a temperature of 38C and upon entry but does not keep a above registry for all persons who present a temperature of 38C and above? [page 92] Sep-19 OSH Management factory have a system in place The factory should have a checklist Systems to clean and disinfect the to record the daily cleaning and workplace but does not have disinfection of the workplace appropriate checklist to monitor the system Sep-19 Emergency During the factory tour, 1. Ensure that routes are not Preparedness assessors observed obstructed obstructed routes in the mezzanine area of 2. Work with OSH committee building 2. members, supervisors to perform routine tours of building 2 3. Provide adequate storage space to receive and store materials. Sep-19 Emergency The escape routes are properly 1. Ensure that all escape routes are Preparedness marked in Building 1. However clearly marked the escape routes are not clearly marked in Building 2 (Cutting/ Warehouse). Sep-19 Emergency The factory has an adequate TINSTALL SMOKE DETECTORS AS Preparedness alarm system. However, the APPROPRIATE smoke detector in the cutting buildings were not working. Also, no smoke detector was available in the chemical storage area. Sep-19 Health Services and Assessor's observations and 1. comply with the Haitian Labour First Aid statements by management Code, have a permanent onsite and workers confirmed that the medical service, with at least 3 factory has 2 full time nurses nurses and 3 doctor's visits per week. and 3 doctor's visits per week. To comply with the Haitian Labour Code, a factory of this size must have à permanent onsite medical service, with at least 3 nurses and 3 doctor's visits per week. [page 93] Sep-19 Health Services and Documentation review 1. Complete registration with First Aid revealed that most workers OFATMA received an annual medical 2. Proactively work with OFATMA to check during the past 12 distribute the health cards and months. However, the medical conduct the medical checks as check provided does not required include al the the tests required by law and the factory does not currently contribute to OFATMA for this service (Carte de santé. Sep-19 Health Services and Document review and 1. Complete registration with First Aid interviewed workers stated that OFATMA the factory does provide free 2. Proactively work with OFATMA to health checks twice a year to distribute the health cards and workers exposed to work- conduct the medical checks as related hazards. However, the required medical check provided does not include al the the tests required by law and the factory does not currently contribute Sep-19 Health Services and Interviewed workers stated that 1. Complete registration with First Aid the factory does not OFATMA systematically provide to 2. Proactively work with OFATMA to workers free health checks distribute the health cards and Within the first three months of conduct the medical checks as hiring. The factory has a doctor required available to provide the health checks. However, the medical check provided does not include al the the tests required by law and the factory does not currently contribute to OFATMA for this service (Carte de santé). [page 94] Sep-19 Welfare Facilities The factory has 16 functioning 1. Ensure enough functioning toilets toilets for women and 3 for worker population as required by functioning toilets for men. the labor code Under the Haïitian Labor Code there should be at least one toilet for every 25 men and one toilet for every 15 women. With its current workforce, the factory should have 7 functioning toilets for men and 29 functioning toilets for women. There are 10 female toilets that are not functioning. Assessors did not observe any waiting lines at the time of assessment. Management said they will have the toilets fixed soon. Sep-19 Working Assessors measured the factory installed a cooling Environment temperature as follows: system At 9:45 AM Outside 33.6 C Building 1 Sewing section, 33.3 C Packing section, 33.8 C Pressing Section: 34.3 C Quality: 33.4C Building 2 Cutting section, 33.6 C At1:30 PM Outside 36.8C Building 1 Sewing section, 35.0 C Packing section, 35.6 C Pressing Section: 35.6 C Quality; 35.3C Building 2 Cutting: 35.6 Better Work recommends a maximum of 30 C. Management explained that they are in the process of [page 95] Sep-19 Worker Protection During the factory tour, 1. Ensure proper monitoring and assessors observed that maintenance of electrical wrings, electrical wirings were in poor included but not limited to wrings of condition in some sewing sewing machines machines. Management explain that they have a maintenance schedule and will repair them shortly. Sep-19 Worker Protection During the factory tour, 1. Ensure that machine guards are assessors observed that some monitored and repaired in a timely of the sewing machines were manner as it is already established in missing pulley guards. maintenance system already in Management explain thatthey place. have a maintenance schedule and will repair them shortly. Sep-19 Worker Protection During the factory visit, 1. Provide standing workers with assessors noticed that all chairs adequate standing mats had back rest. However standing mats were not available to all workers. Management mentioned that mats were provided but not properly maintained. Interviewed workers in the packing and pressing areas explained that most of the mats were damaged during some maintenance work in the factory. [page 96] Sep-19 Chemicals and There was no eye wash station 1. Install eye wash station in the Hazardous in the chemical warehouse chemical warehouse where chemical Substances where chemicals are used at are used. the time of the assessment visit. Management explained that there is no manipulation of chemical done in the room it is only for storage. A sink is available next to the entrance of the chemical storage. Sep-19 Chemicals and The factory has MSDS for most 1. Post and maintain all required Hazardous chemicals and hazardous MSDS included but not limited to the Substances substances in the workplace. multipurpose adhesive substance However MSDS was not stored in the chemical area. available for the multipurpose adhesive substance stored in the chemical area Sep-19 OSH Management No construction/building 1.0btain an evaluation from an Systems permits were available at the independent qualified entity to time of assessment. ensure that the building is safe. Management explained that they rent the building and that they do not have this document. Better Work Recommend that the factory request an evaluation from an independent qualified entity to ensure that the building is safe. Sep-19 Social Security and The factory is not registered 1. Complete the registration with Other Benefits with OFATMA for maternity OFATMA for maternity and health and health insurance. insurance Management said that the registration is in process. Sep-19 Social Security and The factory is not registered 1. Complete the registratio process Other Benefits with OFATMA for maternity with OFATMA for maternity and and health insurance. health insurance. Management said that the registration is in process [page 97] Sep-19 Social Security and The employers collects and 1. Ensure that contributions are Other Benefits forwards workers’ contribution based on the base salary as required. to ONA. However, the calculation for the contribution is based on the minimum salary. Employers must collect and forward 6 percent of workers’ base salaries to ONA on a monthly basis, with payments for the previous month being made within the first 10 working days of the current month. Sep-19 Social Security and The employers collects and 1. Ensure that contributions are Other Benefits forwards workers’ contribution based on the basic salary as required. to ONA. However, the calculation for the contribution is based on the minimum salary. Employers must collect and forward 6 percent of workers’ base salaries to ONA on a monthly basis, with payments for the previous month being made within the first 10 working days of the current month. Sep-19 Paid Leave The maternity payment 1. Proactively work with OFATMA to register and payroll records complete the registraion process. show that maternity leave 2. Ensure the correct amount of payments are based on maternity leave payments as average earnings. However, the required by the labor code factory only paid 6 weeks for maternity leave instead of 12 weeks. Management said that they will start the registration process with OFATMA for maternity and health insurance so eligible workers can benefit the full 12 weeks [page 98] BETTER WORK HAITI - 22ND SYNTHESIS REPORT Factory: Go Haïti S.A Location: Port-au-Prince Number of workers: 815 Date of registration: Apr-16 Date of last two Better Dec-18 Dec-19 Work assessments: Advisory and Training Services 12-May-21 Training Virtual training on Sexual Harassment Awareness and Prevention for Supervisors. 28-Apr-21 Training Virtual OSH Event Workshop. 29-Apr-21 Advisory meeting To review the improvement plan, Virtual OSH tour on worker protection, Meeting with union representatives on workplace cooperation. Document review: Notice of termination. Payment for unused paid annual leave upon resignation or termination. Annual salary supplement or bonus upon termination. 4-Mar-21 Advisory meeting Virtual meeting with the OSH committee : Perspective for this cycle, Points to improve and support from BW 24-Nov-20 Advisory meeting To verify pending OSH issues, meeting with the OSH committee, meeting with the compliance team to review files of terminated workers and payment upon termination. Validate the improvement plan. 2-Oct-20 Advisory meeting To review and update the improvement plan, conduct session on Key OSH responsibilities. 15-Sep-20 Training Sexual harassment awareness and prevention. 3-Sep-20 Training Financial literacy. 12-Aug-20 Advisory meeting Meeting with the compliance team to explain the Key OSH performance indicators, Follow up on the Grievance mechanism procedure, Emergency preparedness related to COVID 19. Virtual OSH tour on emergency preparedness. 16-Jul-20 Training Socially responsible transitioning. 8-Jul-20 Training Hygiene and prevention against COVID 19. 3-Jul-20 Advisory meeting Meeting with the OSH committee. Documentations review with the compliance team to review the improvement plan, Employee contract and termination procedure. Survey on workers’ perception. 10-Feb-20 Training Introduction to Occupational Safety and Health. 21-Jan-20 Advisory meeting Meeting with the compliance team to review the risk assessment procedure, review the improvement plan and workers contract. OSH factory tour. 28-Nov-19 Advisory meeting Assessment of OSH management systems and short session on Risk assessment. OSH factory tour, Workers' interview and management meeting to validate the improvement plan. 25-Oct-19 Advisory meeting Meeting with Compliance team and quick assessment of social dialogue . OSH factory tour to verify pending issues on chemical management. COMPLIANCE DETAILS OF NON IMPROVEMENT ASSESSMENT CLUSTER COMPLIANCE POINT COMPLIANCE PRIORITIES REMEDIATION EFFORTS MONTHS [page 99] Assessment October 2020 Oct-20 Occupational Worker Protection Factory does not have Implement a checklist to The factory cleans and 8 Safety and Health appropriate checklist to record daily cleaning and disinfect all machines, monitor the cleaning and disinfection. equipment, and tools at disinfection process related to Keep record in appropriate least once per day. COVID 19. location. Oct-20 Occupational OSH Management The factory does not have The factory needs to review Factory has participated in 8 Safety and Health Systems appropriate the COVID 19 protocol to the review of the epidemic/pandemic protocol include the missing points. management guidelines for related to COVID 19 in place COVID 19 and has started embedded into the larger OSH implementing the policy. recommendations. Assessment December 2019 Dec-19 Occupational Emergency Emergency exits were closed Keep the emergency exits The factory make it a rule 17 Safety and Health Preparedness during working hours. unlocked during working not to closed the emergency hours. Exits. Dec-19 Occupational Emergency Emergency exits and escape Paint yellow lines on the The evacuation lines and 17 Safety and Health Preparedness routes were not clearly marked floor to show the exit arrows have been painted. and posted in the workplace. pathway. Dec-19 Occupational Health Services and Essential items were missing in Equip the first aid box with The first aid boxes have 17 Safety and Health First Aid several first aid boxes. all essential items. Define been filled and responsibility responsibility for the has been assigned. verification and include this in the system of daily- weekly checks. Dec-19 Occupational Welfare Facilities Insufficient number of toilets. Increase the number of 53 Safety and Health toilets. Dec-19 Occupational Working Environment Combustible materials like Clean workplace regularly. 17 Safety and Health fabric waste, cardboard and paper were scattered in the workplace. [page 100] Dec-19 Occupational Worker Protection One electrical panel was not Identify electrical Warning signs have been 17 Safety and Health identified in the workplace. installations requiring posted. warning signs and post corresponding signs. Dec-19 Occupational Worker Protection Electrical box, wire and outlets Improve the electrical All circuit breakers are 17 Safety and Health are not properlÿy maintained. maintenance and labelled labelled to indicate their all switches and electrical purpose. breaker. Dec-19 Occupational Worker Protection Several chairs without backrest Provide chairs with back 17 Safety and Health are used in different sections of rest for workers in the the factory. sewing section. Provide anti fatigue mats for standing workers Dec-19 Occupational Worker Protection Management did not provide Provide employees with all 17 Safety and Health protective equipment to all necessary personal workers. protective clothing and equipment according to PPE regulation Dec-19 Occupational Chemicals and The chemical inventory does Assign à person responsible A person is assigned to 17 Safety and Health Hazardous not include the name of all for updating inventories of update the inventory of Substances chemicals used in the hazardous substances in hazardous substances in the workplace. the various locations where various locations where they they are stored or used. are stored or used. Dec-19 Occupational OSH Management Work-related accidents and Submit the record of work The doctor of the factory is 177 Safety and Health Systems diseases were not recorded and related accident to in charge to submit the submitted to OFATMA on a OFATMA on a monthly accident record on a monthly basis. basis. monthly basis. Dec-19 Occupational OSH Management An assessment of general Conduct regular 17 Safety and Health Systems occupational safety and health comprehensive OHS risk issues was not performed on à assessments in all the regular basis. various sections of the factory. Dec-19 Contracts and Termination The factory has not requested Ask for authorization before À new Human Resources 17 Human Resources an authorization for reductions terminating the contract of manager has been hired. or suspensions. pregnant women as required by law. [page 101] Dec-19 Contracts and Employment Unequal treatment of workers Modify the terms of 17 Human Resources Contracts with similar contract. workers’ contract. Dec-19 Compensation Social Security and Collecting and forwarding of Collect and forward 3 28 Other Benefits workers’ contributions to percent of workers’ basic OFATMA. salary to OFATMA for maternity and health insurance. Dec-19 Compensation Social Security and Improper calculation and late Submit OFATMA payment 28 Other Benefits submission of employer's for health and maternity contribution to OFATMA, for insurance on a monthly maternity and health insurance. basis. Calculate the 3 percent based on workers basic salary. Dec-19 Compensation Social Security and Collecting and forwarding Collect and forward 42 Other Benefits workers’ contributions for social workers’ contribution to insurance funds to ONA. ONA on time within the first 10 working days of each month for the previous month. Dec-19 Compensation Social Security and Employer contribution to ONA Make ONA payments for 42 Other Benefits is late. the previous month within the first 10 working days of the current month. Dec-19 Compensation Wage Information, Management kept a separate Have a single, accurate and Changes have been made in 177 Use and Deduction payroll for the period of detailed payroll system the payroll system. September 7th to November payroll system. Ath. Dec-19 Compensation Method of Payment The factory has not been able Create a payment schedule The payroll system has been 17 to pay all workers regularly and and inform workers about installed on 2 servers and on time. it. the system is operational. [page 102] BETTER WORK HAITI - 22ND SYNTHESIS REPORT Factory: H4H S.A Location: Port-au-Prince Number of workers: 500 Date of registration: Aug-17 Date of last two Better Feb-19 Feb-20 Work assessments: Advisory and Training Services May-21 Virtual advisory meeting Virtual meeting with management on Status of ONA and OFATMA payment. The discussion was also on work stoppage that occurred on May 2021. Management to share evidence of agreements and payment for the social securities entities. Apr-21 Virtual advisory meeting Virtual meeting with management on termination of the president of the union. Discussion was also on IP follow up. Factory to forward proof of remediation. Bipartite meeting was on the workers current concerns: ID cards and bathrooms. Mar-21 Training Virtual training Covid-19 Emergency Preparedness Mar-21 Virtual advisory meeting Virtual meeting with management on compensation/payment notice and on termination cases of union leaders. Virtual bipartite meeting on compensation. The discussion was about the taxes deduction and the pre payroll. Jan-21 Virtual advisory meeting Virtual meeting with management on factory status and advisory priorities. Virtual bipartite meeting on expectations for 2021. Dec-21 Virtual advisory meeting Virtual meeting with on strike that occurred on December 7, 2020 and step taken to remediate the concerns. Virtual bipartite meeting on expectations for 2021 DETAILS OF NON ASSESSMENT COMPLIANCE CLUSTER COMPLIANCE POINT COMPLIANCE IMPROVEMENT PRIORITIES REMEDIATION EFFORTS MONTHS Assessment October 2020 Oct-20 Occupational Safety and OSH Management The factory does not have an Develop a checklist to 8 Health Systems appropriate checklist to monitor the system in place. monitor cleaning and disinfection in the workplace. Assessment February 2020 Feb-20 Compensation Paid Leave Workers did not receive their Compensate the workers for 34 maternity leave benefits. their maternity leave. Collect and Forward contribution to OFATMA on time. Feb-20 Compensation Social Security and Employer does not pay the Forward employer's 34 Other Benefits required contribution to ONA contribution to ONA on time. in a timely manner. [page 103] Feb-20 Compensation Social Security and Employer does not forward Collect and forward workers 34 Other Benefits workers’ contribution to ONA contribution to ONA on a in a timely manner. monthly basis. Feb-20 Compensation Social Security and No evidence of salary Pay 3 percent of mass salary 34 Other Benefits statements and payment to to OFATMA for work related OFATMA for work related accident insurance. accident insurance. Feb-20 Compensation Social Security and Payments were consistently Forward employer's The factory completed 34 Other Benefits late for OFATMA maternity contribution to OFATMA for payment up to September and health insurance. maternity and health 2019. insurance. Feb-20 Compensation Social Security and Payments were consistently Collect and forward workers" The factory completed 34 Other Benefits late for OFATMA maternity contributions to OFATMA for payment up to September and health insurance. maternity and health 2019. insurance. Feb-20 Contract and Human Employment Contracts Workers did not receive a Provide workers with an Management explained the 19 Resources copy of the contracts and did original copy of their terms of the contract while not understand the terms. employment contract. providing an original copy. Feb-20 Occupational Safety and OSH Management Management does not Perform an assessment of 34 Health Systems consistently perform a general occupational safety assessment of general and health issue on a regular occupational safety and basis. health issue. Feb-20 Occupational Safety and Chemicals and Chemicals products were not Label all chemicals and Management used new 34 Health Hazardous Substances properly labelled. hazardous substances containers that were properly. properly labelled for the SO- 32 machine oil. Feb-20 Occupational Safety and Chemnicals and Improper storage of Store chemicals and 34 Health Hazardous Substances dangerous chemical. hazardous substances in an appropriate location. Feb-20 Occupational Safety and Chemicals and MSDS were not posted inthe Post MSDS were chemicals MSDS were posted in the 34 Health Hazardous Substances mechanic shop were and hazardous substances mechanic shop at the time chemicals and hazardous are used. of the assessment visit. products are being used. [page 104] Feb-20 Occupational Safety and Working Environment Workplace temperatures Keep the temperature level 34 Health exceeded the recommended at a maximum of 30 C. limit of 30 C in most sections of the workplace. Feb-20 Occupational Safety and Working Environment Noise level exceeded the Keep noise level below 90 34 Health recommended limit of 90 dB db. in the sewing sections. Feb-20 Occupational Safety and Working Environment Light levels were Ensure that light level is 34 Health inappropriate in all the adequate in all sections. working sections. Feb-20 Occupational Safety and Welfare Facilities Insufficient number of toilets Increase the number of 34 Health for women. toilets for the workforce. Feb-20 Occupational Safety and Welfare Facilities Several hand washing facilities Provide soap in the hand The factory has appointed a 19 Health were missing SOap. washing facilities. person to monitor the availability of soap. Feb-20 Occupational Safety and Health Services and First No documentation was Provide free annual medical OFATMA started to provide 34 Health Aid provided as evidence of check for all workers. the medical checks. systematic health checks of workers. Feb-20 Occupational Safety and Health Services and First First aid boxes were missing Verify first aid boxes and 19 Health Aid the required inventory list and replace missing items. supplies. Feb-20 Occupational Safety and Emergency Last emergency drill was Conduct at least one fire drill : Management shared proof 34 Health Preparedness conducted in June 2019. every 6 months. that another drill was performed on December 2019. Feb-20 Occupational Safety and Emergency Workers were not adequately Train all workers in 19 Health Preparedness trained on fire emergency emergency preparedness. preparedness. Communicate all relevant procedures to the workers. Feb-20 Working Time Regular Hours Factory's working hours for all Post the factory's working Management posted the 19 shifts including break time are hours for all shifts where all working hours on the floor not posted. workers could see. during the assessment visit. Feb-20 Working Time Leave Workers in the cutting section Provide 15 consecutive days 19 did not enjoy 15 days of of annual leave to all workers annual leave as required by as required by law. the law. [page 105] Assessment Feburary 2019 Feb-19 Contract and Human Wage Information, Use Hours worked on Sundays are Record weekly rest in the Management is currently Resources and Deduction not properly recorded and main payroll so it could be managing to link Sunday compensated. reflected in the annual leave hours to the payroll. and the Bonus. Feb-19 Compensation Paid Leave The factory did not include all Include all revenues in the The correction was made in revenues in its calculation of calculation of annual leave. the payroll system. The average earnings for annual annual leave includes all leave. revenues earned for 2019. Feb-19 Compensation Paid Leave Workers did not receive their Pay the maternity leave to The workers were paid their maternity leave payment. the concerned workers. Pay maternity leave and factory the OFATMA contributions is following up with for maternity and health OFATMA when workers are insurance on a monthly basis. entitled to maternity leave. Feb-19 Compensation Social Security and Late and inaccurate payment Calculate employer's The ONA contribution is Other Benefits of employer's contributions to contribution to ONA onthe now calculated on the ONA. worker's base salary and worker's base salary. forward amount to ONA on a monthly basis. Feb-19 Compensation Social Security and Late and inaccurate payment Calculate workers’ The ONA contribution is Other Benefits of workers’ contributions to contribution to ONA on the now calculated on the ONA. worker's base salary and worker's base salary. forward amount to ONA on a monthly basis. Feb-19 Compensation Social Security and No evidence of salary Complete the payment to The factory completed the Other Benefits statements and payment to OFATMA for work related payment for fiscal year OFATMA for work related accident insurance for the 2018-2019. accident insurance. fiscal year 2018-2019. Feb-19 Compensation Social Security and Late and inaccurate payment Collect and forward workers The payment is now Other Benefits of workers’ contribution to contributions to OFATMA for calculated on the worker's OFATMA for maternity and maternity and health base salary. health insurance. insurance on a monthly basis Within the first 10 days of the following month. [page 106] Feb-19 Compensation Social Security and Late and inaccurate payment Submit employer's Employer's contribution to Other Benefits of employer's contribution to contributions to OFATMA for OFATMA is calculated on OFATMA for maternity and maternity and health the worker's base salary. health insurance. insurance on a monthly basis Within the first 10 days of the following month. Feb-19 Compensation Social Security and Factory did not include all Include all earnings in the Management is setting the Other Benefits revenues in its calculation of calculation of the yearly payroll system to include all average earnings for annual average earnings. earnings in the calculation salary supplement. of bonus. Feb-19 Occupational Safety and OSH Management Employer did not consult with Share the internal Meeting with the OSH Health Systems the workers in doing the assessment results with the committee to discuss OSH occupational safety and OSH committee. issues. health assessment. Feb-19 Occupational Safety and OSH Management Employer submitted 10 work Submit accident records to The factory submits Health Systems related accident records to OFATMA on a monthly basis. accident record to OFATMA OFATMA for the last 12 on a monthly basis. months. Feb-19 Occupational Safety and Chemicals and The inventory does not Designate specific a location Health Hazardous Substances include the locations of to store chemicals and storage. hazardous substances. Feb-19 Occupational Safety and Chemnicals and Unidentified containers of Label all containers used in The management identified Health Hazardous Substances chemicals and hazardous the workplace. Assign all chemicals used in the substances found in the accountability to OSH officers factory. The OSH officer is workplace. and OSH committee on that in charge to monitor matter. chemical handling. Feb-19 Occupational Safety and Chemicals and MSDS were available for Prepare and post MSDS for MSDS are available for all Health Hazardous Substances several chemical products all chemical and hazardous chemical used in the found in the workplace. substances used in the workplace. The factory is workplace. also updating its labelling process to be more comoliant Feb-19 Occupational Safety and Chemicals and Management did not isolate Set policy on maximum daily Health Hazardous Substances the use of chemicals in a spot of exposure. Limit access of cleaning section located next the other workers in areas to the sewing line. where chemicals are used or manipulated. Provide ventilation system in such areas. [page 107] Feb-19 Occupational Safety and Chemicals and Eye wash station is not Provide eye wash facility Health Hazardous Substances available where chemicals and where chemicals are used. hazardous substances are used and stored. Feb-19 Occupational Safety and Worker Protection Proper PPE were not provided Provide earplugs to workers Earplug is provided for Health to all workers. in the generators rooms and workers in the generator safety belt and cap for room. Safety cap and safety workers in the fabrics goggles are provided to warehouse. workers in the warehouse section. A training on PPE was provided for April 2020. Feb-19 Occupational Safety and Worker Protection Improper maintenance of Properly maintain electrical Entry point into the Health electrical panels. Exposed equipment. electrical panel near the electrical wires. bathroom are sealed. The chief electrician is in charge to regularly check the electrical equipment. Feb-19 Occupational Safety and Worker Protection Electrical panels was missing Post hazard signs on all The sign was posted on the Health the hazard sign. electrical panels electrical panel at the time of the assessment visit. Feb-19 Occupational Safety and Working Environment Temperature level exceeded Keep temperature level at 30 Health the recommended 30 Cin all Cor below. sections. Feb-19 Occupational Safety and Working Environment Light levels were Ensure that light is Health inappropriate in several acceptable and follow the lux sections in the workplace. requirements. Feb-19 Occupational Safety and Welfare Facilities Insufficient number of toilets Increase the number of The factory has 24 toilets Health for women. toilets. for women and plans men's toilets into women's toilets to be compliant. Feb-19 Occupational Safety and Health Services and First Systematic health checks not Facilitate systematic health Factory already paid for the Health Aid provided to workers exposed checks for workers exposed CDS (health card) and is to work related hazards. to work related accident. doing follow ups with OFATMA to have the check ups done. [page 108] Feb-19 Occupational Safety and Health Services and First Documentation showing Provide annual systematic Factory already paid for the Health Aid systematic health checks for health checks for workers. CDS (health cards) and is workers was provided. doing follow ups with OFATMA to have the check ups done. Feb-19 Occupational Safety and Health Services and First Less than the 10 percent of Train at least 10 percent of Factory has 10 percent of Health Aid the workforce were trained in the workforce in first aid. the workforce trained in first first aid. aid. Feb-19 Occupational Safety and Emergency Improper maintenance of fire Properlÿy maintain fire safety Fire extinguishers are Health Preparedness extinguishers. equipment. inspected on a daily basis and a proper maintenance is made on a monthly basis. Feb-19 Occupational Safety and Emergency Evacuation plans do not Update the evacuation plan Health Preparedness include the locations of fire accordingly by including the extinguishers. Floor layout is meeting point. Mark the floor not clearly marked. layout. Feb-19 Occupational Safety and Emergency One fire drill was conducted in Performed one drill every 6 The factory conducted two Health Preparedness 2018. months. drill for 2019. One on June 2019 and one on December 2019. [page 109] BETTER WORK HAITI - 22ND SYNTHESIS REPORT Factory: Haiti Premier Apparel S.A. Location: Port-au-Prince Number of workers: TN Date of registration: Sep-16 Date of last two Better Work Nov-18 Nov-19 assessments: Advisory and Training Services 24-Sep-20 Training Virtual training on Socially Responsible Transitioning. 17-Sep-20 Training Virtual Industry seminar on Effective Communication. 21-May-21 Advisory meeting Virtual OSH tour : emergency preparedness. Meeting with the compliance team to validate pending issues on the improvement plan. Document reviews: Water test, training records, annual leave, sick leave 9-Apr-21 Advisory meeting Meeting with the bipartite committee, Documentation review : Internal work rules, compensation, OSH policy and COVID-19 policy. 3-Dec-20 Advisory meeting Virtual advisory meeting with management. Discussion was on OSH monitoring system and regular checks. Virtual bipartite meeting discussion was on 2021 expectations. 5-Nov-20 Advisory meeting Virtual advisory meeting with management. Discussion was on updates and concerns. Virtual bipartite meeting discussion was on a 2-Oct-20 Advisory meeting Virtual meeting with Management. Discussion 1 was on ONA and OFATMA. Discussion 2 was on Improvement plan Virtual meeting TI-Sep-20 Advisory meeting Virtual meeting with management. Discussion 1 was on COVID-19 protocol and OSH monitoring system. Discussion 2 was on the delivery of the virtual system. Discussion 3 was on the recommended training for the factory. Meeting with bipartite committee on protective measures and equipment in the workplace during COVID-19. 21-May-21 PICC Meeting Meeting to explain how to develop à grievance procedure, then verify improvements in terms of emergency preparedness, protective equipment and chemical management inventory. 9-Apr-21 PICC Meeting Meeting to review the committee priorities and training needs. 20-Jan-20 PICC Meeting Discussion was on challenges in 2019 and new perspective in 2020. 20-Jan-20 Bipartite committee meeting Self diagnosis exercise. Discussion was on challenges 2019 and perspectives 2020. 20-Jan-20 Advisory meeting Meeting with management DETAILS OF NON IMPROVEMENT REMEDIATION ASSESSMENT COMPLIANCE CLUSTER COMPLIANCE POINT COMPLIANCE PRIORITIES EFFORTS MONTHS Assessment October 2020 [page 110] Oct-20 Occupational Safety and OSH Management The factory does not have an Develop an adequate COVID- The company is 8 Health Systems adequate COVID-19 protocol 19 protocol with all the reviewing the COVID-19 that includes all the relevant relevant elements as per policy. elements. Better Work Haiti's guidelines. Assessment November 2019 Nov-19 Compensation Paid Leave The factory has not registered Register with OFATMA for a with OFATMA for maternity maternity and health and health insurance. insurance to ensure that workers receive 12 weeks payment for maternity leave. Nov-19 Compensation Social Security and Inaccurate and late Pay ONA on time. Forward 6 25 Other Benefits payments of employer's % of workers base salary to contributions to ONA. ONA for employer's contribution. Nov-19 Compensation Social Security and Inaccurate and late payment Pay ONA on time. Forward 6 25 Other Benefits of workers’ contributions to % of workers base salary to ONA. ONA for the workers’ contribution. Nov-19 Compensation Social Security and Payment to OFATMA for Complete the payment for 56 Other Benefits work related accidents the fiscal 2018-2019. insurance was late and inaccurate. Nov-19 Compensation Social Security and Factory has not registered Register with OFATMA for A7 Other Benefits with OFATMA for maternity maternity and health and health insurance. insurance and forward employer's contribution. Nov-19 Compensation Social Security and Factory has not registered Register with OFATMA for 47 Other Benefits with OFATMA for maternity maternity and health and health insurance. insurance and forward workers’ contributions. Nov-19 Occupational Safety and OSH Management No construction/building Have an evaluation from an 17 Health Systems permits were available at the independent qualified entity time of assessment. to ensure that the building is safe. [page 111] Nov-19 Occupational Safety and Chemicals and Incomplete inventory of Keep a complete and Factory listed all the 25 Health Hazardous Substances chemical and hazardous accurate inventory of all chemicals used in the substances. chemical and hazardous workplace and included substances used in the them in separated workplace. chemical inventory depending on their purpose. Nov-19 Occupational Safety and Chemicals and Improper labelling of Label the chemical Training has been 19 Health Hazardous Substances chemical products containers. containers properly. provided and containers are properly labelled. Nov-19 Occupational Safety and Chemicals and Improper storage of chemical Store chemicals in a 19 Health Hazardous Substances and hazardous substances. appropriate location. Nov-19 Occupational Safety and Chemicals and Several material safety data Translate MSDS into local All MSDS are translated 19 Health Hazardous Substances sheets were not displayed language and post where and posted where in the local language. needed. chemicals are used and stored. Nov-19 Occupational Safety and Worker Protection Workers in several areas of Provide necessary protective PPE have been provided 47 Health the workplace were not using equipment to workers where to workers. proper PPE. needed. Nov-19 Occupational Safety and Worker Protection Standing workers in several Provide foot rest or Management replaced 47 Health sections of the workplace did ergonomic mats to all damaged mats. All not have anti fatigue mats standing workers. standing workers are nor the footrest . provided with mats. Nov-19 Occupational Safety and Working Environment Insufficient light levels in Ensure that light level is 47 Health several sections of the adequate in all section workplace especially in the inspection section of building one and the sewing of building 2. Nov-19 Occupational Safety and Working Environment Dust observed on the surface Clean all electrical 19 Health of sewing machines, equipment regularly. electrical panels and on fans. Clean sewing machines regularly. Nov-19 Occupational Safety and Welfare Facilities Insufficient number of toilets Increase the number of 47 Health available for women. toilets available for women. [page 112] Nov-19 Occupational Safety and Health Services and Annual medical checks are Provide free medical checks : Management has A7 Health First Aid not provided to workers. to all workers annually. contracted DASH for medical checks to workers. In addition, onsite medical staff is in charge to provide medical checks. Nov-19 Occupational Safety and Health Services and Insufficient number of nurses. Increase the number of 47 Health First Aid nurse to seven. Nov-19 Occupational Safety and Emergency Unmarked escape routes. Repaint the escapes routes. The factory repainted 19 Health Preparedness the escape routes within the sewing floors. Nov-19 Occupational Safety and Emergency Improper storage of Store the chemical in an 25 Health Preparedness flammable products. appropriate and safe place. Assessment Novembre 2018 Nov-18 Compensation Paid Leave Improper calculation of Pay weekly rest days based It is no longer required weekly rest days payment. on average earnings. for employers to pay the weekly rest days. Nov-18 Compensation Paid Leave Workers received 6 weeks of Register in the mandatory maternity leave instead of 12 maternity insurance system weeks. offered through OFATMA. Nov-18 Compensation Paid Leave Breastfeeding break are not Ensure the nursing women The factory pays for paid on Saturday and are allowed to take the breastfeeding break to holidays. break. Pay accordingly the nursing mothers. In time off. January a session was organized with supervisor on factory's breastfeeding policy. Nov-18 Compensation Social Security and Late and inaccurate payment Pay the accurate employer's Other Benefits of employer's contribution to contribution to ONA within ONA. the first 10 business days of the next month for the previous month. [page 113] Nov-18 Compensation Social Security and Late and inaccurate payment Forward the accurate Other Benefits of workers’ contribution to workers’ contribution to ONA ONA. Within the first 10 business days of the next month for the previous month. Nov-18 Compensation Social Security and OFATMA invoice for 2017- Pay the full amount to Factory completed the Other Benefits 2018 fiscal year was not yet OFATMA for work related payment for fiscal year fully paid. accident for the fiscal year 2017-2018 for OFATMA 2017-2018. work related accident. The factory completed 1/3 of the payment for fiscal year 2018-2019. Nov-18 Compensation Social Security and The factory has not registered Register with OFATMA for Other Benefits with OFATMA for maternity maternity and health and health insurance. insurance. Nov-18 Occupational Safety and Chemicals and Inventory of chemicals did Specify the quantity product Health Hazardous Substances not specify the quantity in in the inventory as well as stock and location. the storage location. Ensure that responsibilities are assigned for chemical handling. Nov-18 Occupational Safety and Worker Protection Several machines missing Establish checklists to Health safety guards. ensure to that all the machines have their necessary guards. Ensure that responsibilities are assigned for machine maintenance. Nov-18 Occupational Safety and Worker Protection Improper maintenance of Maintain electrical wiring Electrical outlets that Health electrical wirings. system properly. were found without Assign a staff member to cover were fixed. The perform regular factory has an electrician maintenance of the electrical in house to do system. maintenance and a compliance team to effectively monitor OSH related questions. Nov-18 Occupational Safety and Working Environment Temperature levels exceeded Monitor the temperature Health 30 C in several sections. level and maintain it under 30 Cinside the workplace. [page 114] Nov-18 Occupational Safety and Working Environment Light levels were Keep the light levels Health unacceptable in some acceptable in the sewing sections of the workplace. department. Nov-18 Occupational Safety and Welfare Facilities Insufficient toilets for men Add more toilets, 9 for men Health and women. and 35 for women. Nov-18 Occupational Safety and Health Services and Workers exposed to work- Arrange medical checks Health First Aid related hazards do not twice a year for workers receive any medical checks. exposed to work-related hazards. Nov-18 Occupational Safety and Health Services and Workers did not receive Arrange at least one medical Health First Aid annual medical checks. annual medical check for all workers. Nov-18 Occupational Safety and Health Services and Insufficient medical staff. Hire 5 more nurses. Health First Aid Nov-18 Occupational Safety and Health Services and Less than 10% of workforce Train at least 10% of the Health First Aid have been trained in first aid. workforce in first-aid. Nov-18 Occupational Safety and Emergency Overcharged extinguishers Perform regular The factory has its fire Health Preparedness found in the workplace. maintenance of the fire extinguishers regularly extinguishers. maintained on a monthly basis by external provider with expertise on the matter. The factory OSH officer is in charge to perform daily check on fire safety equipment including the fire extinguishers. Nov-18 Occupational Safety and Emergency Less than 10% of workforce Train at least 10% of the Health Preparedness have been trained in fire workforce in fire-fighting fighting. equipment. Nov-18 Occupational Safety and Emergency Evacuation lines were not Properly mark escape routes Health Preparedness properly marked in both where necessary. Ensure that building. responsibilities are assigned for the evacuation plan. [page 115] Nov-18 Working Time Regular Hours Working hours are not posted Post the working hours to be on the factory floor. easily visible to the workers. Nov-18 Working Time Leave Breastfeeding workers did not Provide 1 hour break to HR had a meeting with receive 1 hour of paid time off breastfeeding workers as per supervisors on the during working time on the internal breastfeeding matter to enforce the Saturdays and holydays. policy. Properly inform all policy. supervisor of the policy and monitor its application. Post the policy on the floor so all workers can see it. [page 116] BETTER WORK HAITI - 22ND SYNTHESIS REPORT Factory HANSAE HAITI S.A Location Port-au-Prince Number of workers 2678 Date of registration Jan-17 Date of last two Better Jun-19 Feb-21 Work assessments Advisory and Training Services May-21 Training Virtual Learning Seminar on Chemical Management System May-21 Training Virtual Sexual Harassment Awareness and Prevention for Middle Management May-21 Training Virtual Sexual Harassment Awareness and Prevention for Supervisors May-21 Training Virtual Sexual Harassment Awareness and Prevention for Workers May-21 Training Virtual training Covid-19 Emergency Preparedness Apr-21 Virtual advisory meeting Virtual meeting with the management on Road map and priorities and review of assessment exit meeting. Virtual bipartite on recruiting procedures, grievance handling and rules for committee members: Mar-21 Virtual advisory meeting Virtual meeting with management to discuss risk register and preventive action. Virtual bipartite committee meeting with pregnant women to discuss Access to care services and feedbacks Mar-21 Training Virtual Industry Seminar on ILO Conventions 87 and 98 Mar-21 Training Virtual Webinar on Covid-19 Human Resources Management (HRM Mar-21 Training Virtual training Covid-19 Emergency Preparedness Feb-21 Virtual advisory meeting Virtual meeting with management to discuss 2020 performance and advisory priority and roadmap 2021. Bipartite committee meeting where management and workers representative share their concerns on issues that needs immediate attention such as OFATMA cards, OSH issues and the laissez passer. ASSESSMENT COMPLIANCE CLUSTER COMPLIANCE POINT DETAILS OF NON COMPLIANCE IMPROVEMENT PRIORITIES REMEDIATION EFFORTS MONTHS Assessment Feburary 2021 Feb-21 Occupational Safety and Emergency No evacuation dll was perform for Ensure to conduct an emergency drill every 6 months. The evacuation drill is already done 6 of march 2021 19 Health Preparedness building 21. Feb-21 Occupational Safety and Emergency Four emergency doors in building Ensure to have sufficient emergency exits. Compliance team already unlock the door, and à 3 Health Preparedness 21 were locked during working evacuation plan already elaborated with the hours: appropriate emergency exit and the workers are Management trained Feb-21 Occupational Safety and Emergency The evacuation map is missing in Ensure to have an accurate evacuation map The evacuation route in building 21is repainted. 13 Health Preparedness the mezzanine of building 1. Feb-21 Occupational Safety and Health Services and First _Insufficent number of nurses. Hire sufficient medical staff regarding the workforce The factory has hire 2 more nurses what makes it 1 Health Aid complaint regarding the medical staff. Feb-21 Occupational Safety and Working Environment Temperature exceeded 30 C'in Ensure that the temperature levels do not exceed 30 C in all production The maintenance team already corrected the cooling 25 Health packing, quality and sewing department. system capacity so will be working at 100% of capacity section after lunch time. After the correction Quality section has 27.1C sewing section has 26.3 packing section has 27.6 Feb-21 Occupational Safety and Worker Protection Factory checks all workers body Systematically check all workers body temperature upon entry. The administration already implemented the system 8 Health temperature only upon entry. to check all workers after the re-entry at the lunch time also we post in each factory the upate on our covid protocol. [page 117] Feb-21 Occupational Safety and Worker Protection Gloves were not found in the Provide gloves to mechanic shop workers: The Compliance team already provided the gloves at 3 Health mechanic shop in building 55. the mechanics shop also the maintenance responsible are trained on PPE'S utilization: Feb-21 Occupational Safety and Chemicals and There is no eyewash station in the Ensure that eye wash facility are available where chemical and Factory already installed all the eyes wash station and 3 Health Hazardous Substances boiler room in buildings 50 and 55 hazardous substances are used or stored training have been provided to the responsible and in the mechanic shop in workers. building 1 where chemical substances are used Feb-21 Occupational Safety and Chemicals and Several hazardous chemicals were Ensure safety data sheets are available for all chemical used in the The compliance team already elaborated the MSDS 25 Health Hazardous Substances found without chemical safety workplace. and a new process of for the inventory has been data sheets elaborated. Workers involved at the chemical management were trained on May 2021 Feb-21 Occupational Safety and Chemicals and Unlabelled containers in the Ensure that all chemical and hazardous substance used in the The Compliance team already identified the container 25 Health Hazardous Substances mechanic shop of building land workplace are properly labelled also a training on chemical handling was provided on in the boiler room in building 55. May 2021 to the workers at the boiler room Feb-21 Occupational Safety and Chemicals and The chemical inventory did not Keep an accurate inventory. We already updated the list with the chemical missing 19 Health Hazardous Substances include the name of all chemicals the compliance team is implementing a system to used in the workplace. update the list automatically based on the purchase list Feb-21 Contract and Human Contracting Procedures Working contract for nurses does include the agreed salary on nurses' contract. The HR team already corrected all the contract. 3 Resources not include the salary. Feb-21 Contract and Human Employment Contracts The internal work rules do not Have a working hour policy in the internal work rules approved by We sent a letter with our operation hour policy, and is 3 Resources compiy with the labor code. ltis MAST. approved by MAST. missing the working hours, break time and payment time. Assessment June 2019 Jun-19 Contract and Human Termination Unfair termination of workers Reinstatement with back pay of the remaining 25 terminated workers. Management met with the union representative and Resources reached an agreement since the 25 terminated employees and the union request the termination payment, and not the return. The 25 workers received their termination benefits and confirmed on a signed statement that they were That they were satisfied with the monetary compensation received for the breach of contract with the factory. Jun-19 Occupational Safety and Worker Protection Missing record for training and/or Provide content, participant list and dates of trainings provided ’Hansae Haiti S.A keep a registry for all persons who Health awareness conducted on the present at the facility measures adopted to prevent the Please refere to the attached registry for all persons risks of exposure to COVID 19. who present at the facility with their respective temperature Jun-19 Occupational Safety and OSH Management the factorydoes not keep a registry keep a registry for all persons who present a temperature of 38C and Factory record workers’ daily temperature on a register Health Systems for all persons who present a above and do a proper follow up for all persons who present temperature of 38C and above. à temperature of 38C and above. [page 118] Jun-19 Contract and Human Termination Two pregnant women terminated Here are more information of the background of the termination cases. 1. The factory already reinstated the two pregnant Resources without prior notification to First case, the employee gave a death threat to her supervisor through women and all off-work day have been paid. Brutus Ministry of Labor. her husband at the entrance of the industrial zone after she was Venette and Cherestal Vanette start again to work on suspended. After such threatening, there was meeting between the 92/9/2010. worker and HR team she accepted to be terminated. During the whole 2. Factory has made termination procedure and process, she had not notified her pregnancy to factory. The Second checklist not to miss notifying to local labor office case, factory recognized her pregnancy through hospital certificate for before termination workers including pregnant miscarriage dated on May 22 which was 1 day later than the termination workers. decision date and submitted this certificate to company on May 23to 3. Factory posted notice for benefits toward pregnant get the hospital cost through health insurance. Annual leave was not workers and informed to all the employees this notice requested by employee, but BW assessor misunderstood doctor's Any women who feel any symptoms of pregnancy, certificate to take 15 days of rest as annual leave and wrote on the please check your private doctor and bring the report wrongly. Both cases HR team did not know they were pregnant certificate at the clinics to benefits all this advantage women because they did not hand in the certificate. To prevent similar + Breaking hours. cases in the future, factory will enhance its procedures like below: 1 + Maternity leave. The factory HR has implemented a monitoring system which will + Transfer to another workstation in case of require the factory to follow the correct step of sending notifications to discomfort. the local labor bureau(MAST) before termination of workers including: Prenatal training. pregnant workers. 2. Factory team will use the checklist for dual controls _ : Chair provided to pregnant women in standing by two members of HR management staff to ensure compliance with position as needed said procedures in case of employee termination. 3. Factory will offer 4. Factory trained pregnants about their benefits and reinstatement to both workers if they desires. 4. Factory has made a also reminded them about the importance of brining notice for benefits toward pregnant workers and informed to all the the medical certificates employees so that pregnant employees could voluntarily notify to 5. Factory conducted training for supervisors and HR rh mn Per en Jun-19 Contract and Human Leave About 300 workers not received Factory will provide full annual leave to workers in 2019 Resources the required 15 days of annual Executive manager is working on with factory leave after one year of service. managers to make an accurate line schedule so that we can finish on time. Jun-19 Working Time Regular Hours The regulars hours are over 48 1. Factory will discuss with BW team to keep old law on working hour. À meeting with the Betterwork advisor is in process hours: 2. f factory could not keep the old working hour policy, factory will revise working hour and breaktime like below; 1) Modify normal working hours from 7 am to 3 pm including a paid lunch break 2) Compensate 3 pm-4 pm as overtime Jun-19 Occupational Safety and Chemicals and Leak of diesel observed in the 1. Conduct OSH assessment on a regular basis 1. The pipes carrying the diesel into the boiler was fixed Health Hazardous Substances boiler room of building 1 2. Have maintenance team fix leakage and +o stop the leakage by the maintenance team Jun-19 Occupational Safety and Emergency One fire dhill conducted on a yearly 1. Establish a calendar of planned fire drills for all modules 1. Factory conducted fire drills on July 3Oth 2019 Health Preparedness period! 2. Communicate plan at all levels of management 3. Follow up and execute drills every six months as required Jun-19 Occupational Safety and Emergency During the factory tour assessors 1. Factory has removed all obstacles from aisles of building 1 and 50. The compliance team already meet with the OSH Health Preparedness noticed the following issues: 2. Factory has developed procedures to include OSH committee menbers to discuss preventive action - Evacuation routes were committee members in ensuring routes are clearedl regarding obstruction of aisles routes obstructed by several trolley of 3. Factory will conduct daily random checks to ensure that routes are fabrics in the packing area of free building 1 - Escape route were not accessible in the packing area of building 50 Management indicated that it would trace evacuation routes in the packing area and ensure that access remains free. [page 119] Jun-19 Occupational Safety and Emergency At the time of the assessment 1. The administration immediately updated the evacuation plan. The executive manager take the commitment to Health Preparedness visit, assessors found that the 2. Ifthere any change in factory layout, factory management team will inform the compliance team for any change at the evacuation plan did not showthe __inform to the relevant teams to make evacuation map as well as evacuation Map location of the assembly area in compliance team. building 1 3. Factory's compliance team will monitor the evacuation maps if it reflects latest layout. Jun-19 Occupational Safety and Emergency During the assessment visit 1. The factory has placed the brackets and properly placed all fire Regular factory tours is done, to check fire Health Preparedness assessors observed that several extinguishers on them. The factory has also removed all obstacles extinguishers pressure fire extinguishers were not properly around fire extinguishers mounted. Access to a fire Regarding overcharged fire extinguishers, the factory has replaced all extinguisher was obstructed by overcharged ones with new ones. boxes in the mechanic warehouse 2. The factory compliance team will check all workshops to make sure of building 1. In addition three fire all fire fighting equipment are free from obstacles and ensure all fire extinguishers were overcharged in extinguishers are properly charged through weekly check. the same building and two fire extinguishers were not identified in building 21 Jun-19 Occupational Safety and Health Services and First Assessors' observations and 1. The administration will hired more nurses during this year to comply Health Aid statements by management staff with the haitian labor code, and will continue to hired more nurses We have hired 3 nurses already on 16-July and 2-Sep. and workers confirmed that the according to the numbers of workers at the facility or in case of factory has 4 nurses and 3 Doctor's expansion. visit. To comply with the Haitian Labour Code, a factory of this size must have a permanent onsite medical service, with at least 10 nurses. Jun-19 Occupational Safety and Worker Protection Worker's interview revealed despite 1. Factory will follow doctor recommendation and transfer pregnant The factory immediately re-assigned the pregnant Health a note from the doctor of the women to adequate workstation worker to other sections and the factory also provided factory who recommended to 2. Factory will complete internal training addressing safety and health PPE for all those workers who operates how stamping allocate to a pregnant woman risks to pregnant or nursing workers according to Art. 328, 330(c) ofthe machines. another workstation, the employer Labour Code The factory pas posted a notice for benefit for did not offer different work to the pregnant worker so that pregnant workers could pregnant woman. In addition, two inform to HR team in earlier stage and could work in pregnant women were exposed to safety environment. high temperatures coming from the hot stamping machine without proper PPE. Management said they will follow up on these issues. Jun-19 Occupational Safety and Welfare Facilities At the time of the assessment, 1. The administration team has distributed liquid soap at each We already starting to check on daily basis with check- Health soap was not available in the bathroom on à weekly basis to avoid any shortage and cleaners will refill list at the bathroom area for control on the cleanliness, men's bathroom of building 50. the soap in case of shortage. liquid soap shortage, non functional toilets etc Management said they have liquid 2. A checklist have been elaborated and posted at the toilets area for soap in stock so they will ensure control on daily basis by the compliance team. that soap are available. [page 120] Jun-19 Occupational Safety and Working Environment The level of lighting in the 1. Factory will install more lamps at the requested area The illumination monitoring report is already done as Health workplace is not acceptable 2. Factory QA factory evaluation team will check with mobil lux meter requested by BetterWork each section are included Building 50 +o monitor the lux monthly as requested by BetterWork for each Maintenance team will get the quotaion of Sewing section 311 Lux section material(additional light) Quality section- 1559 Lux Packing section- 183 Lux Building 1 Sewing section- 492 Lux Quality section- 1481 Lux Better Work recommends à minimum of 300 lux for this section: Pressing section Better Work recommends à minimum of 500 lux for these sections: Sewing, cutting, packing Better Work recommends à minimum of 750 lux for these sections: Trimming, Inspection Jun-19 Occupational Safety and Working Environment Assessors measured the workplace 1. The maintenance team has been fixed the temperature as requested The temperature monitoring report is already in use , Health temperatures as follows: by Betterwork to be maintained not to exceed 30°C. and the compliance team will monitor 4 times à day AtT:00 Am Building 50 2. For preventive action the compliance team will monitor 4 times a day -Luminosity was measured in lines 30 and 22 of Outside temperature was 33.3C the temperature for any adjustment by the temperature change building E in the packing section and, lines 7, 14 of Quality section- 32.8 C building 50. All were above 500 LUX Packing section - 31.6 C - Temperatures were below 30 C in the quality, Sewing section - 32.6 packing and sewing sections of building 50. Please At130 Pm Building 1 note that measurements were taken at 11:30 am Sewing section- 28.2 during the cooler month of December. Factory needs Quality section - 28.6 to ensure sustainability of workplace temperature Better work recommends a during hotter periods; (APRIL-AUSGUST) temperature below 30 C Jun-19 Occupational Safety and Chemicals and During the factory tour several 1. Factory has re-posted all missing MSDS The MSDS column has been already added to the Health Hazardous Substances hazardous chemicals were found 2. Factory compliance team will regularly monitor and make sure all chemical inventory list without chemical safety data MSDS are posted for all chemical products sheets. These substances included: 3. Factory compliance team also trained all workers handling chemical WD 40, leak seal, ink solution, products regarding labeling issue. lubricant clipper blade lube in the 4. Factory will make sure all labels do not get damaged and make sure mechanic accessories room of to replace them in case they are ripped off. building 1. In the same building 5. For preventive action : Factory has added MSDS column on the MSDS were missing for FH 2000 Chemical inventory list to track all chemical to be with MSDS. inthe spot cleaning, also for KP4 and clipper blade lube in the mechanic workshop. Management said it would take measures to post MSDS for all chemicals in use Jun-19 Occupational Safety and Chemicals and During the factory visit, assessors 1. Factory has re-posted all missing MSDS. The MSDS column has been already added to the Health Hazardous Substances noticed two unlabelled container 2. Factory compliance team will regularly monitor and make sure all chemical inventory list of machine oil, one in the MSDS are posted for all chemical products. chemical warehouse of building 50 3. Factory compliance team also trained all workers handling chemical and the other one in the mechanic products regarding labeling issue workshop of building 21 . Also, 4. Factory will make sure all labels do not get damaged and make sure assessors observed an unlabeled to replace them in case they are ripped off. container of KP4 in the mechanic 5. For prevenive action : Factory has added MSDS column on the workshop of building 1 Chemical inventory list to track all chemical to be with MSDS. Management stated that labels would be placed shortiy. [page 121] Jun-19 Occupational Safety and Chemicals and The factory keeps an inventory of Factory has updated the new chemical inventory list, for preventive The factory updated the new chemical inventory list, Health Hazardous Substances chemicals. However, at the time of action the implementation of preventive action is in the assessment visit, the chemical 1- AI purchase of chemical must notify to the chemical warehouse progress. inventory did not include the name _ supervisor and Compliance manager of all chemicals used in the 2 -AI MSDS should be available before the delivery of the chemical to workplace such as : Neutralizador, be aware of the method of transportation Mastic, motor Oil, Boiler water 3 -During the delivery the chemical warehouse supervisor and treatment, BCT 200, Gasoline, compliance officer have to labelled all the chemical and provide onsite Thinner, water for battery training to the workers Management said that chemicals 4-All chemical purchased and stocked must have an inventory an are stored in different locations proper MSDS and the person in charge of the main inventory was absent. Jun-19 Occupational Safety and Social Security and The factory completed a payment 1. HR manager already communicated to OFATMA the mistake on the HR Manager visited to the office of OFATMA on 20- Health Other Benefits to OFATMA for work-related initial issues and waiting the evidence from OFATMA. Aug for follow up the documents. cause ofthe accident. However, the payment 2. For preventive action a follow up monitoring system will be insecurity at the street, he planned next week to visit was made after the deadline given implemented including : elaboration of a checklist with the schedule of OFATMA. to the factory. Furthermore, the payment, a reminder before 2 days for the OFATMA payment, invoice However as of Sep 21, factory still couldn't get the amount paid was differentthan verification corrected payslip from OFATMA. the one displayed on the original invoice, Management explained that they communicated with OFATMA of a mistake in the initial invoice, The factory failed to provide OFATMA's response regarding the accuracy of the invoice at the time of the Jun-19 Compensation Wage Information, Use Management and workers 1. Factory is recommended to conduct training on the Transparency and _ Executive manager is working on with factory and Deduction confirmed that in December 2018, 1 accurate record’ to factory manager and supervisors. managers to make an accurate line schedule so that nearly 300 workers came to work 2. Factory will ensure that workers enjoy 15 full we can finish on time. for 4 days of vacation for calendar year going forward. The record on paid leave is already in use by the days, after the official departure In order to facilitate the effective implementation of the provisions on management date on annual leave and were paid leave, the administration will keep and monitor every month paid on the last day on Saturday, these record 1. Company has made à commitment letter to keep December 22nd upon strong &) the date of entry into service of its staff and the duration of paid only 1 accurate record for transparency. request from workers to pay by annual leave to which each employee is entitled 2. Factory top managements also discussed with the cash. The company kept separate …b) the date on which each employee benefited from her annual leave factory managers to make an accurate line schedule payroll to ©) the remuneration received by each employee for the duration of so that no need to work on annual leave days. record the hours worked which annual leave: 3. The administration will keep monitor the relative were not carried forward to the records every month to ensure transparency. next payroll made in January 2019 The management has promised to integrate this information in the payroll for inclusion in the next [page 122] BETTER WORK HAITI - 22ND SYNTHESIS REPORT Factory: Horizon Manufacturing S.A. = Location: Port-au-Prince Number of workers: 624 Date of registration: Sep-09 Date of last two Better Work Apr-18 Jul-19 assessments: Advisory and Training Services Jan-21 Advisory meeting Virtual meeting with management on advisory strategy for the year. The discussion was about priorities and timeline for énmmndiatinn Mar-21 Advisory meeting Virtual meeting with management on the improvement plan; factory to send evidence of progress. Discussion was also on the strike that occurred in February; factory to share the strike protocol. Discussion with union representative to collect information on the strike. Apr-21 Advisory meeting Virtual meeting with management on improvement plan and remediation. Discussion was also on a decrease in the order in the order and the upcoming reduction plan in the workforce. Virtual meeting with union on factory's economical issue and workers’ concerns. May-21 Advisory meeting Tripartite meeting with trade union SOTA and GOSTTRA and Union on their concerns regarding working conditions. Management meeting on social insurances status, factory economical situation and OSH priorities. DETAILS OF NON IMPROVEMENT ASSESSMENT COMPLIANCE CLUSTER COMPLIANCE POINT COMPLIANCE PRIORITIES REMEDIATION EFFORTS MONTHS Assessment October 2020 Oct-20 Occupational Safety OSH Management The factory does not have Develop a checklist to Management will instruct 8 and Health Systems an appropriate checklist to record the daily cleaning cleaners to keep record of monitor the cleaning and and disinfection of the the daily cleaning. disinfection of the workplace. workplace. Oct-20 Occupational Safety OSH Management The factory does not have Develop an adequate Factory is reviewing all the 8 and Health Systems an adequate COVID-19 COVID- 19 protocol with COVID-19 procedures protocol in place. all the relevant elements already in place to create a as per the Better Work protocol. Haiti guidelines. Assessment July 2019 [page 123] Jul-19 Discrimination Gender Factory failed to apply zero Review the sexual The factory trained all its 15 tolerance policy regarding harassment policy in employees in what is sexual misconduct. consultation with worker harassment and abuse. representatives. Provide Factory reviewed its sexual training to workers and all harassment policy in supervisory lines. consultation with the trade union committee. Jul-19 Compensation Overtime Wages Inaccurate payment for Pay overtime worked at Overtime is properly 19 overtime worked. 50% above the normal reported on the payroll and wage. accurately compensate. Jul-19 Compensation Wage Information, Use Discrepancy between the Report the accurate Overtime are reported in the 19 and Deduction time records and the working time in the payroll and properly paid. payroll. payroll including the overtime worked. Jul-19 Compensation Paid Leave Inaccurate payment for Report the accurate Overtime is properly paid 19 annual leave. working time in the and overtime payment is payroll, including the included in the calculation overtime worked for the of total earnings. calculation of annual leave payment. Jul-19 Compensation Paid Leave Inaccurate payment for sick Report the accurate Overtime is reported in the 29 leave. working time in the payroll and properly payroll, including the compensated. Overtime overtime worked for the payment is also included in calculation of sick leave the calculation of total payment. earnings. Jul-19 Compensation Paid Leave Inaccurate payment for Report the accurate Overtime worked is paid 29 maternity leave. working time in the and included in the payroll, including the calculation of the average overtime worked for the earning. calculation of maternity leave payment. Jul-19 Compensation Social Security and Factory did not pay Complete the payment The factory has established 48 Other Benefits OFATMA for accident for OFATMA work related a payment agreement with insurance for the previous accident for the fiscal year OFATMA fiscal year 2017-2018 and 2018-2019. current one 2018-2019. [page 124] Jul-19 Compensation Social Security and Last payment of the Pay the employer's The factory has à payment 48 Other Benefits employer's contribution to contribution to OFATMA agreement with OFATMA OFATMA was done in Within the first 10 days of regarding the payment. March 2019 for the month each month for the of February 2019. previous month. Jul-19 Compensation Social Security and Last payment of the Complete the payment Factory has established a 48 Other Benefits workers’ contribution to for unpaid months as payment agreement with OFATMA was done in agreed with OFATMA. OFATMA regarding the March 2019 for the month Pay the OFATMA payment. of February 2019. contribution within the first 10 days of each month for the previous month. Jul-19 Compensation Social Security and Inaccurate payment for Report the accurate Payslip displays that 22 Other Benefits annual salary supplement working time including overtime and related or bonus to workers. the overtime worked, in payments are included in the payroll. the overtime worked. Jul-19 Occupational Safety OSH Management Employer did not perform Perform factory OSH The reports were found and 22 and Health Systems an evaluation of general assessment is done on a are available for occupational safety and regular basis and properly consultation. The health issues in the file the reports. compliance officer to workplace. perform regularly an evaluation of general occupational safety and health issues in the workplace. Jul-19 Occupational Safety OSH Management Meeting minutes were not Keep the meeting The committee is 22 and Health Systems available to confirm minutes on a reliable reactivated again and the committee's participation in support and forward the monthly meetings are OSH decisions and proper minutes to the factory's already taking place. performance of OSH advisor. Minutes of the reports are functions. available for consultation. Jul-19 Occupational Safety OSH Management The factory does not record Record all the accidents All records are submitted on 22 and Health Systems and submit work related that happened in the a monthly basis to accidents to OFATMA on a factory and forward the OFATMA. The reports are monthly basis. records to OFATMA on a available for consultation. monthly basis. [page 125] Jul-19 Occupational Safety Chemicals and Inventory of chemicals and Keep the inventory of The factory updated its 48 and Health Hazardous Substances hazardous substances used chemicals available for inventory of chemicals and in the workplace was not the relevant people. pasted it in the warehouse available. and washing areas. Jul-19 Occupational Safety Chemicals and MSDS were missing for Have MSDS available for All MSDS were updated and 48 and Health Hazardous Substances several chemicals products all chemical and put in the chemical storage used in the workplace. hazardous substances and in the washing areas. used or stored in the workplace. Jul-19 Occupational Safety Chemicals and There was no eye wash Provide eye washing Washing facility was 60 and Health Hazardous Substances station in areas where facilities where chemicals repaired and building 32 is chemicals and hazardous and hazardous already closed. substances are stored. substances are used and stored. Jul-19 Occupational Safety Worker Protection Factory did not share Keep records of training The factory annually trains 19 and Health records of training on provided to workers. all its personnel in the area personal protective of use and handling of equipment with dates and chemicals and use of PPE. number of participants. Evidences of provided training are available. Jul-19 Occupational Safety Worker Protection Standing workers were Provide foot rests or A survey was done to know 48 and Health provided with foot rests or shock absorbing matsto the amount of mats that shock absorbing mats. standing workers. were needed, and later the Conduct regular OSH management authorized assessment. the purchase. Management provided ergonomics mats to standing workers. Jul-19 Occupational Safety Working Environment Temperature levels Monitor the temperature The compliance department 48 and Health exceeded the level to a maximum of requested the services of an recommended 30 C in all 30C. external company so that it sections. could proceed to study temperature, lighting and particles. [page 126] Jul-19 Occupational Safety Working Environment Lux levels were inadequate Provide appropriate The compliance department 48 and Health in several sections of the lighting for all working requested the services of an workplace sections. external company so that it could proceed to study temperature, lighting and particles. Jul-19 Occupational Safety Welfare Facilities Insufficient number of Increase the number of 22 and Health toilets for men. toilets for men. Jul-19 Occupational Safety Welfare Facilities Soap was not available at Provide soap in the A new operation process 36 and Health the time of assessment. toilets. was implemented so that paper and soap are always available in the bathrooms. The cleaning staff is instructed to contact the HR office in case they run out of paper and soap. Jul-19 Occupational Safety Health Services and The factory does not Provide all workers with Factory is also performing 22 and Health First Aid systematically conduct health within the first 3 its own medical checks for health checks for workers months of employment the workers to cover more during the first 3 months of workers. hiring. Jul-19 Occupational Safety Health Services and The factory does not Provide workers who are Factory is also performing 22 and Health First Aid systematically conduct free exposed to work related its own medical checks for health checks for workers hazards with free health the workers to cover more exposed to work related checks at least twice a workers. hazards.. year. Jul-19 Occupational Safety Health Services and The factory does not Perform free annual Factory is also performing 48 and Health First Aid systematically conduct health checks for all its own medical checks for annual health checks for workers. the workers to cover more workers. workers. Jul-19 Occupational Safety Health Services and Insufficient number of Have à permanent The factory has 3 doctor's 48 and Health First Aid nurses. medical staff. visit per week. [page 127] Jul-19 Occupational Safety Emergency Evacuation routes were not Mark the evacuation The signs that are all over 36 and Health Preparedness marked near the packing routes near the packing the factory were painted area. area of building 31. again. À painting plan was implemented for every 6 months. Jul-19 Occupational Safety Emergency One emergency exit was Keep emergency exits The factory trained all the 22 and Health Preparedness locked during working unlocked during working security personnel so that hours. hours and aisles the emergency exits remain unblocked. open during work time. Jul-19 Occupational Safety Emergency One drill was performed for Conduct an evacuation The factory does conduct 22 and Health Preparedness a 12 months period. drill every 6 months. an evacuation drill every 6 months. The factory implemented that the new compliance officer should keep everything on the PC for Upcoming audits. Jul-19 Occupational Safety Regular Hours The employer did not post Post working hours in all The management post the 42 and Health the factory's working hours buildings. working hours in the two for all shifts including break buildings. time in one of the two buildings. Assessment April 2018 Apr-18 Compensation Paid Leave Payments for non-working Include overtime wages in The payroll department holidays are inaccurate. the calculation of paid already solved the problem leave. with the payment. 17-Apr-18 Compensation Paid Leave Sick leave payments are Include the overtime The payroll department inaccurate. wages in the calculation already solved the problem of sick leave. with the payment 17-Apr-18 Compensation Paid Leave Maternity leave payments Include overtime wages in Overtime wages are are inaccurate. the calculation of included in the calculation maternity leave. for maternity leave payment. [page 128] 17-Apr-18 Compensation Social Security and Last payment of the Forward employer's All payments that the Other Benefits employer's contribution to contribution to ONA factory has to make have ONA was done in March Within the first 10 days of been made according to the 2018 for the month of each month for the agreement that exists September 2017. previous month. between both parties. 17-Apr-18 Compensation Social Security and Last payment of the Collect and forward All payments that the Other Benefits workers’ contribution to workers’ contribution to factory has to make have ONA was done in March ONA within the first 10 been made according to the 2018 for the month of days of each month for agreement that exists September 2017. the previous month. between both parties. 17-Apr-18 Compensation Social Security and Last payment of the Forward employer's According to the contract Other Benefits employer's contribution to contribution to OFATMA that exists the factory is up OFATMA was done in April on monthly basis. to date on all payments. 2018 for the month of September 2017. 17-Apr-18 Compensation Social Security and Last payment of the Collect and forward According to the contract Other Benefits workers’ contribution to workers’ contribution to that exists the factory is up OFATMA was done in April OFATMA on a monthly to date on all payments. 2018 for the month of basis. September 2017. 17-Apr-18 Occupational Safety OSH Management The existing policy has not Review the OSH policy in and Health Systems been developed in consultation with workers’ consultation with workers representatives and also and their representatives. include law requirements pertaining to OSH. 17-Apr-18 Occupational Safety Chemicals and An updated inventory was Update the inventory of The factory updated its and Health Hazardous Substances not available for chemicals chemical and hazardous inventory and also placed it and hazardous substances substances regularly. in the chemical warehouse used in the workplace. in the washing areas. 17-Apr-18 Occupational Safety Chemicals and Unidentified containers of Assign accountability to and Health Hazardous Substances chemicals found in several maintenance team and areas of the workplace. train workers in chemical handling procedures. [page 129] 17-Apr-18 Occupational Safety Chemicals and Storage areas were not Keep and store chemical The factory updated its and Health Hazardous Substances adequately ventilated and substances in an inventory and also placed it flammable chemicals were adequate area. in the chemical warehouse not stored in a cool place. in the washing areas. Building 32 is closed. 17-Apr-18 Occupational Safety Chemicals and No MSDSs were available in Prepare and post MSDS MSDS updated and placed and Health Hazardous Substances the chemical room of for all the chemicals used in the washing areas. building 32 where in the factory. Train Building 32 is closed. chemicals are stored. workers in chemical handling procedures. 17-Apr-18 Occupational Safety Chemicals and Management did not Train workers that are All employees working in and Health Hazardous Substances isolate the use of chemicals using chemicals and the area of laundry and such as Blow Out in the hazardous substances. chemicals have all their spot cleaning areas. Ensure the spot cleaning personal protective areas are well ventilated equipment and isolated from the rest Building 32 is closed. of the production floor. 17-Apr-18 Occupational Safety Chemicals and The is no eye wash station Install an eye wash An eye wash station was and Health Hazardous Substances in the laundry room where station in the laundry installed in the washing chemicals and hazardous room. area. substances are used. 17-Apr-18 Occupational Safety Worker Protection Management did not Provide earplugs for Earplugs were placed in the and Health provide earplugs for workers in the generator room entrance of the workers in the generator room. electric generator room. 17-Apr-18 Occupational Safety Worker Protection Some standing workers Provide foot rests or A survey was carried out to and Health were not provided with foot shock absorbing mats to find out how many carpets rests or shock absorbing standing workers in the were needed, subsequently mats. packing area and quality an order was made for the section. purchase. 17-Apr-18 Occupational Safety Worker Protection Electrical boxes are not Ensure the electrical The maintenance and Health properly maintained. system is properly department proceeded to maintained. Ensure that the immediate repair of the sources of ignition are electrical boxes. properly safeguarded. [page 130] 17-Apr-18 Occupational Safety Worker Protection Safety warning sign was not Post safety warning sign The sign was placed. and Health posted on one electrical on the electrical panel in panel. the Laundry room of building 31. 17-Apr-18 Occupational Safety Working Environment Temperature levels Keep temperature level The company hired a and Health exceeded the below 30C. company to conduct recommended 30 C in all temperature, lighting and sections of the workplace. particle studies. 17-Apr-18 Occupational Safety Working Environment Level of lighting was Ensure that the workplace The factory hired a and Health inadequate in several is adequately lit. company to do the studies sections of the workplace. of noise, temperature and lighting. Building 32 is now closed. 17-Apr-18 Occupational Safety Welfare Facilities Soap was not available in Ensure that soap is The maintenance team and Health the toilets in building 32 available in all the toilets. receive instruction to and 31. regularly check on the availability of the soaps and papers. 17-Apr-18 Occupational Safety Welfare Facilities The eating area can only Arrange the eating area All dining room tables and and Health accommodate 50 percent to accommodate all the chairs were fixed and of the workers. workers. painted. 17-Apr-18 Occupational Safety Health Services and Factory does not provide Provide health checks The factory scheduled more and Health First Aid health checks to workers twice a year for workers than two Health checks for exposed to work-related who exposed to work- two workers who are hazards. related hazards. exposed to work-related hazards. The two workers completed the second medical check ups in August 2018. [page 131] 17-Apr-18 Occupational Safety Health Services and Insufficient number of Increase the number of Since the company has and Health First Aid nurses. nurses. reduced its workforce and operate with less 700 workers. The number of medical staff available in the factory is compliant with the labor Code. 17-Apr-18 Occupational Safety Health Services and One first aid box was not keep all first aid box The people in charge of the and Health First Aid accessible in the pressing accessible during the key are working in the area section. working time. where the first aid box is located. Their pictures are posted above the box, so the workers can identify who they are. 17-Apr-18 Occupational Safety Health Services and Less than the 10 percent of Train at least 10 percent New operators were trained and Health First Aid the workforce is trained in of the workforce in first in first aid and also in fire first aid. aid. prevention. 17-Apr-18 Occupational Safety Emergency Access to 1 fire extinguisher Ensure the workplace has Global SS is responsible to and Health Preparedness was obstructed by a board. an adequate firefighting check the fire extinguisher system. Perform regular on a regular basis. Internally, OSH assessment. the compliance team is responsible to perform on a monthly basis. 17-Apr-18 Occupational Safety Emergency Less than the 10 percent of Train at least 10 percent New operators were trained and Health Preparedness the workforce trained in of the workforce in in the areas of first aid and firefighting. firefighting. fire prevention. 17-Apr-18 Occupational Safety Emergency The evacuation plan has Update the evacuation The evacuation has been and Health Preparedness not been updated to plan in building 32 updated to reflect the floor indicate the actual floor accordingly. layout. lavoit 17-Apr-18 Working Time Regular Hours The factory's working hours Post factory's working the weekly payment was are not posted on the floor. hours. placed on the floor. [page 132] BETTER WORK HAITI - 22ND SYNTHESIS REPORT O Factory: LIFE S.A. Location: Port-au-Prince Number of workers: 109 Date of registration: T-Jun-15 Date of last two Better Oct-18 Oct-19 Work assessments: Advisory and Training Services May-21 Advisory meeting Virtual advisory meeting on improvement plan updates. Discussion was also on the road map. Factory to strengthen OSH procedures and share with advisor. Apr-21 Training Virtual OSH Event Workshop Mar-21 Training Virtual Industry Seminar on ILO Conventions 87 and 98 Mar-21 Advisory meeting Virtual advisory meeting on improvement plan updates. Virtual meeting with factory new committee to explain bipartite committee purpose and responsibilities. Oct-20 Advisory meeting Virtual advisory meeting on improvement plan. Discussion was on social benefits and also on factory financial situation. Review of the COVID-19 protocol and OSH management guidelines during COVID-19. DETAILS OF NON IMPROVEMENT REMEDIATION ASSESSMENT COMPLIANCE CLUSTER COMPLIANCE POINT COMPLIANCE PRIORITIES EFFORTS MONTHS Assessment October 2019 Oct-20 Occupational Safety and OSH Management The factory does not have Develop an adequate Factory will review the 8 Health Systems an adequate COVID-19 COVID-19 protocol with protocol accordingly. protocol that includes all all the relevant elements the relevant elements. as per the Better Work Haiti guidelines. Oct-20 Occupational Safety and OSH Management The factory does not have Have a checklist to record 8 Health Systems an appropriate checklist to the daily cleaning and monitor the cleaning and disinfection of the disinfection of the workplace. workplace. Oct-19 Compensation Paid Leave Workers entitled to Register with OFATMA for 25 maternity leave payment maternity and health received 6 weeks instead 12 insurance. weeks. [page 133] Oct-19 Occupational Safety and Social Security and Employer contribution to Calculate employer's 12 Health Other Benefits ONA is based on the contributions to ONA on minimum wage instead of workers base salary. the base salary. Oct-19 Compensation Social Security and Workers' contribution to Calculate workers’ 12 Other Benefits ONA is based on the contribution to ONA on minimum wage instead of workers base salary. workers’ base salaries. Oct-19 Compensation Social Security and The factory is not registered Register to OFATMA for 43 Other Benefits with OFATMA maternity maternity and health and Health insurance. insurance and forward employer's contribution. Oct-19 Compensation Social Security and The factory is not registered Register to OFATMA for 43 Other Benefits with OFATMA maternity maternity and health and Health insurance. insurance and forward workers’ contribution. Oct-19 Compensation OSH Management The employer does not Ensure to have an 12 Systems have a copy of the available copy of the construction permits. construction permits. Oct-19 Occupational Safety and Chemicals and Containers of chemicals Label all chemicals and All containers of 19 Health Hazardous found with no proper hazardous substances chemicals are labelled. Substances labelling. properly. Oct-19 Occupational Safety and Chemicals and MSDS were not available Translate MSDS into local Chemical MSDS are 19 Health Hazardous in local language for several language and post them now available in local Substances chemicals . where needed. language. Oct-19 Occupational Safety and Worker Protection Management did not install Install pulley guard on 19 Health the pulley guard on the collar cutting machines. collar cutting machines. [page 134] Oct-19 Occupational Safety and Worker Protection Breakers from electrical Label the breakers in the 18 Health panels did not have any electrical panels. labels. . Oct-19 Occupational Safety and Working Environment Temperature exceeded the Keep the temperature to 49 Health recommended 30 C in all a maximum of 30C or sections of the workplace. lower. Oct-19 Occupational Safety and Working Environment The level of lighting in the Ensure that lighting level 25 Health workplace is unacceptable. is adequate in the warehouse section. Oct-19 Occupational Safety and Health Services and Employer did not pay Pay OFATMA for the 19 Health First Aid OFATMA for the medical medical card (CDS) and cards. coordinate with OFATMA to provide medical check for workers within their first three months. Oct-19 Occupational Safety and Emergency Evacuation plan does not Post an accurate 37 Health Preparedness clearly define the evacuation map. evacuation path and escape routes. Assessment October 2018 Oct-18 Compensation Paid Leave Workers entitled to Comply with the law and maternity leave payment register in OFATMA received 6 weeks instead 12 maternity and health weeks. insurance. Oct-18 Compensation Social Security and The factory is not registered Comply with the law and The factory sent the Other Benefits with OFATMA maternity register in OFATMA registration form to and Health insurance. maternity and Health OFATMA for maternity insurance. Collect and and health insurance in forward the related order to complete the deductions on a monthly process. basis. [page 135] Oct-18 Contract and Human Employment Several contracts did not Ensure that all the At end of 2018, Resources Contracts include dates and workers contracts are management signatures. signed and dated. terminated all workers Have a reliable process to to submit new ensure that all the temporary contracts. workers file are properly All new contracts are documented. signed by Assign a dedicated staff management to follow up on the representative and regularity of workers concerned worker. documents. Oct-18 Occupational Safety and OSH Management The OSH committee has Establish a functioning Health Systems been inactive. health and safety committee. Oct-18 Occupational Safety and Chemicals and Inventory of chemicals and Update the inventory with The management Health Hazardous hazardous substances used all the necessary updated the chemical Substances in the workplace did not information. inventory during the specify locations and assessment visit. amount in storage. Oct-18 Occupational Safety and Worker Protection Entry point to electrical Sealed and safeguard the Health panels were not properly electrical panels located sealed. the generator was in the generator and not properly grounded. compressor area. Ensure that the generator is grounded. Oct-18 Occupational Safety and Working Environment Temperature exceeded the Keep at an acceptable Health recommended 30 € in all level, 30C or lower. sections of the workplace. Oct-18 Occupational Safety and Working Environment Light levels were Ensure that the light Health inadequate in quality levels are acceptable in sections. the quality section. Oct-18 Occupational Safety and Emergency Evacuation plan does not Update the evacuation Health Preparedness clearly define the plan to include a clear evacuation path and evacuation path. escape routes. [page 136] BETTER WORK HAITI - 22ND SYNTHESIS REPORT Factory: MAS AKANSYEL S.A e Location: Arrondissement du Trou du Nord Number of workers: 1,285 Date of registration: Jun-17 Date of last two Better Jan-20 Apr-21 Work assessments: Advisory and Training Services May-21 Training Virtual Introduction to Workers Rights & Responsibilities May-21 Training Virtual Socially Responsible Transitioning May-21 Training Virtual Sexual Harassment Awareness and Prevention for Middle Management May-21 Training Virtual Sexual Harassment Awareness and Prevention for Supervisors May-21 Training Virtual Sexual Harassment Awareness and Prevention for Workers May-21 Virtual advisory meeting Virtual management meeting on corrective action plan to upload on the improvement plan and progress report one to edit. Discussion was also on paid leave. Bipartite meeting on workers concern such as OFATMA and ONA cards, fingerprints and emergency doors. May-21 Training Workplace Cooperation & Communication May-21 Training Virtual Sexual Harassment Awareness and Prevention May-21 Training Virtual training Covid-19 Emergency Preparedness Apr-21 Training Virtual Sexual Harassment Awareness and Prevention Apr-21 Training Virtual Occupational Safety and Health (OSH) Mar-21 Training Virtual Webinar on Covid-19 Human Resources Management (HRM) Mar-21 Training Virtual training Covid-19 Emergency Preparedness Feb-21 Virtual advisory meeting Virtual investigation on Sexual harassment complaint. Multiple interview conducted individually with the complainant, the alleged perpetrator, witness, management representatives. Group interview held with bipartite committee (ERB), union cell and workers. Virtual meeting with management on 4 concerns raised by unions on a strike announcement letter. Feb-21 Virtual advisory meeting Virtual advisory to discuss 2021 advisory strategy and priorities. Discussion was also on social dialogue and pending union's complaints and recommendation on Pierre Tanis termination case. Nov-20 Virtual advisory meeting Virtual advisory to discuss updating of internal working rules on new working hours, payrol based on new working hours, union bipartite meeting and FOA policy. Oct-20 Training Virtual HIV/AIDS DETAILS OF NON ASSESSMENT COMPLIANCE CLUSTER COMPLIANCE POINT COMPLIANCE IMPROVEMENT PRIORITIES REMEDIATION EFFORTS MONTHS Assessment April 2021 [page 137] Apr-21 Occupational Safety Emergency Less than the 10 percent ofthe Provide fire fighting training to 10 We have already started the 25 and Health Preparedness workforce recommended by percent of the workforce. process of getting fire fighting Better Work on fire fighting training for 488 of our equipment. employees. Recently PIC has appointed a new trainer for the particular Training Programs & we are currently working with them to get these training programs completed. Apr-21 Occupational Safety Emergency Escape routes obstructed with Ensure that escape remained the pallets have been properly 7 and Health Preparedness fabrics in the stock area and in unobstructed during the working stacked into the racks & the sewing floor by sewing hours. obstructed pathways were machines. cleared. Apr-21 Occupational Safety Emergency Fire hose in the cafeteria Install a fire extinguisher on the Management remove the 2 and Health Preparedness obstructed by boxes and no forklift. Ensure that fire fighting wooden palette in front of the fire extinguisher was installed equipment remained fire hose in the forklift. unobstructed all time. Also, we are in the process to fix a fire extinguisher for the forklift. Apr-21 Occupational Safety Health Services and Less than the 10 percent ofthe Train 10 percent of the workforce We have already started the 25 and Health First Aid workforce recommended by in first aid. process of getting First aid Better Work. training for 488 of our employees. Recently PIC has appointed a new trainer for the particular Training Programs & we are currently working with them to get these training programs completed. Apr-21 Occupational Safety Health Services and Two first Aid boxes were Have the first aid boxes checked Management has provided the 31 and Health First Aid missing the adhesive and regularly. first aid boxes with the missing alcohol. item. The first aid boxes are checked on a regular basis. [page 138] Apr-21 Occupational Safety Welfare Facilities Unsufficient toilets. Ensure that the toilets are Based on the current 2 and Health functioning. headcount we need to have 12 male toilets & 72 Female toilets. Giving the current situation the Company complies with the Male toilet requirement. But, 27 Female toilets were not functioning due to some urgent repairs. The administration engineering department is working on that. Apr-21 Occupational Safety Working The level of lighting was Ensure that level of lighting is This has been corrected. 2 and Health Environment inadequate in the packing adequate in all the departments. section. Apr-21 Occupational Safety Worker Protection No protective barriers installed Clarify and implement the Giving awareness as much as 7 and Health between the workstation. protective measures to maintain possible to enhance TM a social distance of1.5m in the awareness & the company is workplace. trying to install protective barriers between the work stations. Apr-21 Occupational Safety Worker Protection One electrical box without Post safety warning sign on the Safety signs will be posted as 31 and Health safety warning sign in the electrical box in the cafeteria. required. cafeteria. Apr-21 Occupational Safety Worker Protection No safety belts were provided Provide safety belt to worker in the An ergonomic survey was 2 and Health to worker in the packing area packing area for heavy lifting. conducted and actions are for heavy lifting. taken based on the recommendations given. This was not highlighted at that point. We will first understand the real requirement then, further evaluate the necessity and provide if necessary. Apr-21 Occupational Safety Worker Protection Management has provided Provide proper mask to workers in factory will appoint a dedicated 16 and Health metal gloves for workers inthe the spot cleaning area. person for the Spot cleaning cutting department. Earmuffs room He or She will get proper for workers in the generator PPESs room. Proper gloves and goggles for workers in the mechanics’ shop. However, no chemical mask were provided to worker and line leader in the soot cleanine area. [page 139] Apr-21 Occupational Safety Chemicals and No eyewash station in the spot Install eyewash station in the spot One eyewash station is already 13 and Health Hazardous cleaning room and also near cleaning room and also near installed inside the Spot Substances the temporary chemical temporary chemical storage where cleaning room. Another storage where the chemicals the chemicals are used and stored. eyewash station is to be set up are used and stored. soon in the temporary chemical storage area. Currently, this room is NOT in use but, we will set up an eyewash unit soon. Apr-21 Occupational Safety Chemicals and The factory did not provide Ensure that spot cleaning workers Most of the time team 2 and Health Hazardous training record for workers and are trained on the safe usage of members & supervisors are Substances supervisors using chemical in the chemicals. using Water for the stain the spot cleaning. removing process. However, once we finalized with a dedicating person for the Spot cleaning room He or She will get proper training on chemical handling with required PPE's. Apr-21 Occupational Safety Chemicals and Any worker has access to use Ensure that PPE are provided to Factory will assign a dedicated 2 and Health Hazardous the spray chemicals guns all workers entering in the spot person for the spot cleaning Substances without any PPE. cleaning area. operation and also provide necessary training. Only one person will be doing the spot cleaning. Apr-21 Occupational Safety Chemicals and Thechemical data safety Ensure and that MSDS are All the missing MSDS are 25 and Health Hazardous sheets were unavailable for available for all chemical used in completed and Posted Substances several hazardous substances. the workplace. Apr-21 Occupational Safety Chemicals and Two unlabelled containers of Ensure that all containers are All the unlabelled containers 31 and Health Hazardous chemicals. properly labelled. are now properly labelled. Substances Apr-21 Occupational Safety Chemicals and The inventory is not accurate Ensure that inventory is accurate Inventory updated accordingly. 31 and Health Hazardous and did not include the name and include all the chemicals used Substances of all chemicals used in the in the workplace. workolace Apr-21 Contract and Human Employment The factory does not have an Have the internal work rules Currently, the Factory is closely 16 Resources Contracts internal work rules approved approved by MAST. following up with the Ministry by the Ministry of labor. of labor to get approval for its Internal work rules. BW is fully aware of this and the paper trail [page 140] Apr-21 Compensation Social Security and The salary statement Submit the correct invoice and Factory has submitted salary 19 Other Benefits submitted to OFATMA is less provide the proof of payment for details to OFATMA with same than the amount paid in the the fiscal year 2020-2021. amount that we have paid in payroll for the fiscal year 2019- payrolls from Oct -2019 to Sep- 2020. 2020. Company doesn't received a sealed copy from OFATMA due to the unavailability of the officials/ seal at the time of submission. We will get the seal for the documents which the seal is missing. We would like BW to understand the current reality on the ground with having to deal with nonproductive government institutions that, does not take any ownership. All dues have been paid on Apr-21 Discrimination Gender Pregnant women sent home The company is in the discussion This is a COVID-19 protocol 2 with a remuneration of 50 to pay them in full amount. and a preventive measure that percent upon receipt of the has taken from the company to certificate of pregnancy in protect pregnant employees. order to protect them during However now the company is the Covid-19 time. in the discussion to pay them in full amount. Assessment January 2020° Jan-20 Contract and Human Termination Case of dismissal of a union Trained the worker and especially Resources committee member. the union member on the internal procedures. Ensure that all procedure are posted in local language where all worker can see them. Ensure the new internal work rules are approved by MAST as required by local law. Jan-20 Occupational Safety OSH Management Factory does not keep registry keep registry for all persons who and Health Systems for all persons who present a present a temperature of 38C and temperature of 38C and above. above Jan-20 Working Time Regular Hours Regular Working hours goes Set regular working hours at 8 beyond 48 hours a week. hours or 9 hours daily with and agreement with workers. [page 141] Jan-20 Occupational Safety Emergency Less than the 10 percent of the Train 10 percent of the workforce Factory activelly engaged with and Health Preparedness workforce recommended by as recommended by Better Work park management for Better Work in fire fighting altenatives. training. Jan-20 Occupational Safety Emergency Escape route in the fabric Ensure properly marked aisles Trollers weight keeps removing and Health Preparedness warehouse was not clearly unobstructed by equipment. yellow tapes used on escape marked and aisles were Work with OSH committee routes lines for escape routes. obstructed by equipment in members and supervisors for factory will better manage the sewing and Finish good random monitoring troller and reapply tapes ( warehouse. specially in warewouse) Jan-20 Occupational Safety Emergency Several fire extinguishers were Ensure that fire extinguishers are and Health Preparedness not properly installed and properly installed and identified. idantifiad Jan-20 Occupational Safety Health Services and Less than the 10 percent ofthe Ensure that 10% of the worker and Health First Aid workforce recommended by population is trained on first aid Better Work are trained in first on an ongoing basis. aid training. Jan-20 Occupational Safety Health Services and Three first Aid boxes were Ensure adequate supplies in all and Health First Aid missing Scissors, Cotton ball, first aid boxes including but not Antiseptic. limited to Scissors, Cotton ball, Anticantir Jan-20 Occupational Safety Health Services and Insufficient nurses. Comply with the Haitian Labour and Health First Aid Code, a factory of this size must have à permanent onsite medical service, with at least 6 nurses. Jan-20 Occupational Safety Health Services and The factory does not provide Pay OFATMA for the medical and Health First Aid free annual health checks to cards, engage with OFATMA to workers. provide the medical checks Jan-20 Occupational Safety Health Services and The factory does not arrange Pay OFATMA for the medical Factory paid health card as and Health First Aid free health checks for workers cards, engage with OFATMA to part of accidental insurance Within the first three months of provide the medical checks policy hirine. Jan-20 Occupational Safety Working The level of lighting in the Ensure adequate luminosity in the and Health Environment workplace was inadequate in various production areas according sewing and packing sections. to BW guidelines Jan-20 Occupational Safety Working Noise levels are unacceptable and Health Environment in the cutting section. Jan-20 Occupational Safety Working Temperature level exceeded and Health Environment the recommended 90C in all sections. [page 142] Jan-20 Occupational Safety Worker Protection One electrical box in the Ensure that all electrical boxes and Health embroidery and another one in have safety warning signs posted. the waste room did not have safety warnings posted. Jan-20 Occupational Safety Worker Protection Several chairs found without Ensure that no workers are using factory removed chairs, they and Health backrest in the stock trim and chairs without backrest. were temporarily waiting to be finish goods warehouse. picked up by reparing company. Jan-20 Occupational Safety Worker Protection The employer did not take Ensure adequate training of PPE Training delivered to these and Health steps to ensure that all workers usage for all production personnel workers in the cutting section and including but not limited to cutting mechanic workshop used the and mechanic shop workers. equipments safely. Jan-20 Occupational Safety Chemicals and No eyewash station in the install an eye wash station in the temporary chemical storage and Health Hazardous embroidery and also near the embroidery soon. was discontinued Substances temporary chemical storage where the chemicals are used and stored. Jan-20 Occupational Safety Chemicals and No MSDS were available in the Ensure all MSDS are posted for the and Health Hazardous printing area for several chemicals in circulation at their Substances products. respective locations. Jan-20 Occupational Safety Chemicals and Several unlabelled containers Ensure that all containers of Compliance Officer is in charge and Health Hazardous of oil and alcohol in the raw chemicals are properly labelled with Compliance manager to Substances material and stock trim and stored. distribute standard label section. containers issued by management. Sanctions will be applied for non complying workers. Management also conducts random osh tours. Jan-20 Occupational Safety Chemicals and The inventory of chemicals is Track inventory of chemicals and and Health Hazardous incomplete. hazardous substances used in the Substances workplace and ensure it includes all the chemicals currently in operations. Jan-20 Contract and Human Employment The factory has an internal Revise internal working rules, Resources Contracts regulations. Isinconsistent with contracts to ensure that working the contract regarding the hours are both aligned with 3/8 working time. law“; [page 143] Jan-20 Contract and Human Employment The contract is less favorable Modify working hours to conform Factory has worked out a Resources Contracts than the law regarding thethe to 8 hours as regular working proposal which was sent to working time. hours or 9 hours with an MAST, approval is pending. agreement. factory presented signatures from worker representatives. In the agreement, workers would work 8 regular working hours 2.15 hours of OT daily, lunch breack is paid and included, no saturday hours Jan-20 Compensation Social Security and Management failed to provide Pay OFATMA accident insurance Other Benefits any receipt of payment for for fiscal year 2019-2020 OFATMA accident insurance. Jan-20 Compensation Paid Leave Lunch break is not Pay the lunch break as required by factory is now paying lunch compensated. 3/8 law. break Jan-20 Compensation Overtime Wages Overtime worked is not Dialogue with worker accurately compensated. representatives to establish factory working hours respecting 8 hours a day or 9 hours à day with an agreement. [page 144] BETTER WORK HAITI - 22ND SYNTHESIS REPORT Factory: MBI HAITI S.A es Location: Port-au-Prince Number of workers: 1612 Date of registration: Aug-13 Date of last two Better Feb-20 Apr-21 Work assessments: Advisory and Training Services Feb-21 Virtual advisory meeting Virtual Advisory visit 1 to discuss the following points: 2020 Achievement Priorities for 2021 Pending NC issues Complaints about unpaid incentives Training Plans Nov-20 Virtual advisory meeting VA 6: Virtual Meeting with the bipartite committee to discuss the following Drinking water is not cool Lack of alcohol to disinfect hands Lack of water in the washrooms Incentive pay Lunch break payment COVID 19 review Regular Hours Oct-20 Training COVID-19 training for Doctors & Nurses in Factories Sep-20 Virtual advisory meeting VA 5. Virtual Meeting with the bipartite committee to discuss the following - Administer COVID 19 questionnaire - Virtual factory tour to check for the application of COVID prevention measures - Review of Improvement plan: Payment for Lunch Break, OSH Assessment reports Sep-20 Virtual advisory meeting VA 4. Virtual Meeting with the bipartite committee to discuss the following: -Reintegration of GOSTTRA Worker -Payment for lunch break -COVID-19 Protocol [page 145] Jun-20 Virtual advisory meeting VA 3. Virtual meeting with bipartite committee Discussion item 1: COVID 19 Protocole: Protocol is in place. task force to implement protocol is in place. Staff is well aware of the procol. Discussion Item 2: Payment for lunch Break. Company was in non compliance for not paying the lunch break, as required by law. Management agree to pay lunch break as well sunday pay to workers who work on saturdays. Discussion item 3: Suspended workers. Company is operating with approximately 700 workers or 46% of staff. 800 workers are on temporary suspension. Discussion Item 4: Lighting and temperature inside the factory. Committee members express great satisfaction about the level of lighting inside the factory. They acknowledged that company has installed fans to reduce temperature level. Management is continuing to install more fans in building 52 and 53. Apr-20 Virtual advisory meeting VAT. Virtual Meeting with management representative Virtual advisory via video Whatsapp to review improvement made since last assessment. Conducted video tour to confirm functionality eyewash stations, posted MSDS, closed lab and unobstructed isles. Apr-20 Virtual advisory meeting VA2. Virtual Meeting with Management Done via telephone Discuss latest assessment report Discuss and fix issues related to cycle 8 improvement plan Discuss corrective action plan for cycle 9 improvement plan DETAILS OF NON ASSESSMENT COMPLIANCE CLUSTER COMPLIANCE POINT COMPLIANCE IMPROVEMENT PRIORITIES REMEDIATION EFFORTS MONTHS Assessment April 2021 Apr-21 Working Time Regular Hours Inaccurate attendance record. Ensure that the factory has an 1 accurate attendance recording system Apr-21 Working Time Regular Hours Factory does not systematically Provide the required breaks Pregnant women are receiving 1 provide the necessary breaks for pregnant women the break as specified by the for pregnant women. law. Additional training was given to pregnant women and supervisors on this subject. Apr-21 Occupational Safety and Emergency Insufficient workers trained in Train at least 10% of the 1 Health Preparedness the use of fire-fighting workforce in the use of fire- equipment. fighting equipment Apr-21 Occupational Safety and Emergency The employer did not conduct : Conduct an evacuation drill 29 Health Preparedness at least 2 emergency drill per every 6 months. year. [page 146] Apr-21 Occupational Safety and Emergency Obstructed emergency exits Ensure that emmergency exits The factory has removed 29 Health Preparedness and routes in in several areas and escape routes are not tables and boxes in all areas obstructed of the workplace and keep emergency exits and escape routes are clear Apr-21 Occupational Safety and Emergency Evacuation map need to be Post updated evacuation 29 Health Preparedness updated and escape route need plans for all buildings and to be clearly marked. Ensure that all escape routes are clearly marked Apr-21 Occupational Safety and Emergency obstructed fire hose. Keep fire hose accessible. The factory make sure that all 29 Health Preparedness fire hoses are accessible and in good condition. Apr-21 Occupational Safety and Emergency Obstructed alarm system. Keep alarm system accessible. 1 Health Preparedness Apr-21 Occupational Safety and Health Services and Insufficient workers trained in Train at least 10% of the 29 Health First Aid first aids. workforce in first aids Apr-21 Occupational Safety and Health Services and First aid boxes were not readily Keep first ais boxes readily All the First Aid Boxes are 29 Health First Aid accessible and were missing accessible and equip them. fixed permanently supplies. Apr-21 Occupational Safety and Health Services and Isufficient medical personnel Hire additional nurses. 29 Health First Aid Apr-21 Occupational Safety and Health Services and Rectricted access to pregnant Give pregnant women the 1 Health First Aid women for changing jobs within possibility of changing jobs the workplace. Within the workplace. Apr-21 Occupational Safety and Welfare Facilities Soap and paper were not readly Ensure that soap and paper 29 Health available in one building. are available in all factory restrooms during working hours, including overtime. Apr-21 Occupational Safety and Welfare Facilities Insufficient number of Toilets. Increase the number of toilets. 29 Health [page 147] Apr-21 Occupational Safety and Working Environment Light levels were inappropriate Ensure the lighting is 29 Health in all the working sections. adequate and adapted to worker's needs. Apr-21 Occupational Safety and Working Environment The noise level in one areas of Maintain the noise level to a 1 Health the workspace exceeded 90 db. maximum of 90 dB in all the working sections. Apr-21 Occupational Safety and Working Environment Workplace temperatures levels Monitor the temperature level 29 Health are unacceptable and maintain it under 30 C inside the workplace. Apr-21 Occupational Safety and Worker Protection Social distance is not respected Ensure that 1.5 meter of 1 Health on the the factory. distance is respected within the workplace. Apr-21 Occupational Safety and Worker Protection Improper maintenance of Improve the electrical The factory has properly 29 Health electrical system of the factory maintenance and Create a maintained all electrical maintenance log switches in all pressing machine by covering them. Apr-21 Occupational Safety and Worker Protection Sewing machines were missing Install all missing finger The guards have been 13 Health eye guards. guards and ensure proper installed on the sewing monitoring is conducted. machines Apr-21 Occupational Safety and Worker Protection Standing mats were not Provide foot rests or shock The factory provided shock 29 Health available to all workers absorbing mats to standing absorbing mats to all stand workers. workers in the pressing section outside the building 53. Apr-21 Occupational Safety and Worker Protection Last year no training were Establish training calendar 1 Health provided on personal and provide training to equipment and machines. workers using protective equipment and machines in the workplace. Apr-21 Occupational Safety and Worker Protection The factory did not provide Provide employees with all 1 Health appropriate PPE to all workers. necessary personal protective clothing and equipment according to PPE regulation. [page 148] Apr-21 Occupational Safety and Chemicals and The factory does not have Ensure that spot cleaning area 29 Health Hazardous Substances appropriate spot cleaning area. is isolated. Vacuum machines, exhausts and eye wash station are working properly. Apr-21 Occupational Safety and Chemicals and MSDSs are not available in local Translate and post MSDS The factory install the MSDS 29 Health Hazardous Substances language for all chemicals used where chemicals are used in at the workplace as required in in the workplace. the workplace. English. However, he should translate it into the local language. Apr-21 Occupational Safety and Chemicals and Chemical and hazardous Label all chemicals and The factory has labeled the 29 Health Hazardous Substances substances are not properly hazardous substances used in chemicals by writing the name labelled. the workplace. of chemical on the container. Apr-21 Occupational Safety and Chemicals and Inventory of chemicals and Update inventory of 29 Health Hazardous Substances hazardous substances is not chemicals and hazardous updated. substances in the the workplace. Apr-21 Contract and Human Termination Inaccurate annual salary Calculate annual salary 1 Resources supplement or bonus upon supplement or bonus upon termination calculation. termination based on worker's average earnings Apr-21 Contract and Human Termination Inaccurate unused annual leave Calculate unused annual leave 1 Resources calculation upon termination. upon termination based on worker's average earnings Apr-21 Contract and Human Termination Inaccurate notice period Calculate notice period 1 Resources payment payment based on worker's average earnings Apr-21 Compensation Social Security and Inaccurate salary supplement Calculate salary supplement 1 Other Benefits payment. payment based on worker's average earnings Apr-21 Compensation Social Security and The employer collects and Calculate this amount based 1 Other Benefits transfers the worker's on workers basic salaries by contribution to OFATMA on adding the daily break wage in time. However, the calculation the payroll is inaccurate. [page 149] Apr-21 Compensation Social Security and The employer has paid 3 Calculate this amount based 1 Other Benefits percent of workers’ basic salary on workers basic salaries by to OFATMA. However, the adding the daily break wage in annee Paname D 0 M Apr-21 Compensation Social Security and Innacurate payment to Ensure that payment for work The factory shared the letter in 29 Other Benefits OFATMA for work-related related accident is made in a which OFATMA agreed with accident insurance. timely manner. them to make the payment in two installments. Apr-21 Compensation Social Security and The employer collects and Calculate this amount based 1 Other Benefits transfers the worker's on workers basic salaries by contribution to ONA on time. adding the daily break wage in However, the calculation is the payroll inaccurate. Apr-21 Compensation Social Security and The employer has paid 6 The employer has paid 6 1 Other Benefits percent of workers’ basic salary percent of workers’ basic to ONA. However, the salary to ONA. However, the calculation is inaccurate. calculation is inaccurate. Apr-21 Compensation Paid Leave The lunch break is not Ensure that the daily break is 1 compensated in the payroll. accurately paid to all workers. Apr-21 Paid Leave Inaccurate payment of annual Calculate the annual leave on 1 leave worker's daily average earnings. Apr-21 Gender One sexual harassment case Strengthen the policy on the The Supervisor have been was reported involving one prevention of sexual terminated the factory has female worker. harassment by clearly conducted sexual harassment identifying the forbidden training to all supervisors and misconducts and the scale of make them sanctions.Train all supervisory signed an agreement about line in the Respectful the sexual harassment zero workplace program. Activate tolerance policy an awareness campaign on factory's internal sexual harassment policy regarding the confidentiality and the protection of the victim. Assessment Feburay 2020 [page 150] Feb-20 Worker Protection The factory has a system in Implement a checklist to Factory says that the cleaning place to clean and disinfect the record daily cleaning and record exists. workplace. However the factory disinfection did not provide a copy of the Keep record in appropriate daily cleaning and disinfection location. record. Feb-20 OSH Management The factory has a COVID 19 The factory needs to review Factory has participated in the Systems protocol in place. However it is the COVID 19 protocol to review of the management missing the following: include the missing points. guidelines for COVID 19 and Reporting Procedures (Method has started implementing the for workers and supervisors to recommendations. report issues related to COVID 19 to management and government health official) «Handling procedure of suspected cases (Isolation room; PPE; hand washing station; gloves, disposable shoe covers; isolation gown and cap) Feb-20 Regular Hours According to documentation, Ensure that management Factory is currently discussing as well as interviews with understand the new “3-8* this issue with the workers. workers and management, the law They already had a meeting regular working hours are from Ensure that workers are aware with the PICC members to 7 AM to 4PM (including a Thour of the regular work hours. present the facts. daily break), 6 days per week, which is equivalent to 9 working hours per day and 54 hours per week. Feb-20 Emergency According to documentation, Ensure that Emergency Management has schedule a Preparedness as well as interviewed workers preparedness plans are in fire drill for the first week of and management, the last fire place May. A fire drill was performed drill was conducted in January Ensure that fire drill are on May 13th 2020. 2020, and the one before that conducted regularly in May 2019. Better Work recommends an emergency drill every 6 months. [page 151] Feb-20 Emergency During the assessment visit, Ensure that all emergency exit Management took action to Preparedness assessors noticed the are readily accessible. remove tables from escape emergency exit of building 53 Ensure that routes and exits routes. was blocked by boxes. In are not blocked Escape routes were clear when addition, inspection tables were observed during virtual observed within the escape advisory visit. routes in the packing section of building 52. Management said they will correct this issue. Feb-20 Emergency Management clearly marked Ensure that evacuation map is Management ordered the Preparedness the escape routes and posted updated. impression of new evacuation an evacuation map that Ensure that new evacuation map includes the evacuation routes, maps are posted on the floor the location of fire extinguishers, alarms and first aid boxes. However, the evacuation map needs to be updated to reflect the latest layout changes and misses the location of the assembly points. Management said they will Feb-20 Emergency During the assessment visit Ensure that fire extinguishers Action were taken at the time Preparedness assessors noticed adequate fire are always accessible. of assessment. fighting equipment. However, access to one fire extinguisher in the sewing area of building 52 was obstructed by fabric carts. Management said that it will be corrected immediately. Feb-20 Health Services and At the time of the assessment Develop a first aid training Management has trained 25 First Aid visit, the training records plan, targeting at least 10 workers. Additional training provided revealed that 30 out percent of the workers. are scheduled for the month of 1396 workers were trained in Ensure that training plan is of May. Company is currently first aid, which is less than the implemented in a timely operating with 510 employees. 10 percent of the workforce manner Currently they have trained recommended by Better Work. Ensure that training are 130 workers, which represents Management explained that recorded. approximately 25.4 percent of they will arrange more trainings the current total staff. [page 152] Feb-20 Health Services and First aid boxes are available in Ensure that first aid boxes are Action taken to ensure that First Aid the workplace. However, several readily accessible. employee with the key is first aid boxes were not readily Ensure that the person who readily available. accessible in building 52 and has the key to the boxes are First aid boxes are accessible. the first aid box number 7 in properly trained to react in a building 53 was obstructed timely manner. and therefore not accessible. Ensure that first aid boxes are Management said they will not blocked. monitor the accessibility in a better way. Feb-20 Health Services and Assessor's observations and Ensure that new nursing staff Currently the factory has 510 First Aid statements by management is increase according to labor workers and 4 nurses and 3 staff and workers confirmed law. doctor's visit per week. The that the factory has 4 full time Hire additional amount of factory is currently in nurses and 3 doctor's visits per nurses. compliance with the legal week. To comply with the requirements. However, as Haïitian Labor Code, a factory of they increase their staff, they this size must have a agree to hire more workers. permanent onsite medical service with at least 7 nuirses Feb-20 Welfare Facilities Assessors noticed that soap Define who is responsible to Action taken to make sure was not available in the supervise the work of cleaner that soap is readily available in restrooms of the building 52 Ensure that a checklist is toilets. Soap is now available and 53. Management said that available to to make sure that inall toilets. they will address this issue. toilets are checked periodically Provide enough soap for all Feb-20 Welfare Facilities The factory has insufficient Increase the number of The factory currently has 510 fuctioning toilets functioning toilets in the workers. They are therefore in workplace. compliance with the legal requirements. However when they increase their staff, they may need to increase the number of toilets. [page 153] Feb-20 Working Environment Light levels were inappropriate Review the lighting installation Factory has increase the in all the working sections. to ensure that workers are number of light fixtures on the provided with sufficient light factory floors. They have also level in the various sections of changed the type of bulbs to the workplace provide increase the amount of lux. Given that BW cannot go to the factory to physically verify the light intensity, we are putting the company in compliance based on a video tour. EA has also spoken to 2 union members which indicate that they are satisfied with the intensity of the light. Feb-20 Working Environment Workplace temperatures levels Install proper cooling system Factory install 30 new fans. are unacceptable to ensure that temperature BW cannot physically go to level is acceptable. the factory to verify the temperature. We are putting the compliance for now. They have also purchased digital thermometer to monitor the tamnaratiira Feb-20 Worker Protection Assessors observed that some Ensure that all electrical circuit During video tour, advisor circuit breakers were not breaker are properly labelled. observed that all circuit labeled in building 53 B near Ensure that all damaged breaker were labelled. the inspection section and next sockets and outlets are fixed to the pressing area. In addition, assessors also observed several damaged socket and electrical outlets in building 52 near the sewing lines. Management explained they will fix this issue immediately. Feb-20 Worker Protection At the time of the assessment Provide standing mats to all Standing mats were provided visit assessors observed that workers to all workers shock absorbing mats were Ensure that workers are missing in the packing section reminded to s=use standing of building 52. Management mats has declared that they will provide more anti-fatigue mats. [page 154] Feb-20 Worker Protection Several wokers were observed Establish a training plan for all Factory has provided training not not using their machine's workers to all 510 employees on the eye guards. No evidence of Ensure that all workers are use of machine eye guards. training performed on the safe trained on the proper use of They agree that as they recruit use of the machines was eye guard more workers, training will be available. Record delivery of training provided to them at the start of their employment. Feb-20 Chemicals and During the assessment visit, Install eye wash stations Eyewash station has been Hazardous Substances there was no eyewash station in where all chemical products installed in building 53. Video the spot cleaning section of are being used tour confirm that is is building 53 where the functioning. chemicals are used. Management had no comment. Feb-20 Chemicals and No MSDS were available in the Ensure that chemical and Management emptied the Hazardous Substances laboratory room of building 52 hazardous substances are laboratory room and posted a where chemicals such as stored in one location. sign. cleaner, thinner, retarder and Management needs to ensure Management has posted ink are stored. Management that MSDS are available for all MSDS where chemicals and said that this room is longer chemical products used in the hazardous substances are used, the chemical will be workplace. used. immediately removed and the Ensure that MSDS are posted MSDS are available for all room permanently closed to where chemicals are being chemical and hazardous avoid unwanted storage. used. substances. Feb-20 Chemicals and Assessors found one unlabeled Define who is responsible to During video tour, advisor Hazardous Substances spot cleaning gun filled with handle chemical products observed that spot cleaning thinner in the spot cleaning upon receipt. gun is properly labelled. section of building 52. Assign one person to manage the receipt and distribution of chemical products. Ensure that all chemical product containers are [page 155] Feb-20 Chemicals and The factory keeps an inventory : Update the inventory on a Management provided an Hazardous Substances for chemicals such as Thinner, regular basis. updated inventory for all Acid Muriatic and Pull Out. Management needs to ensure products available in the However, no updated inventory that MSDS are available for all workplace. is available for other chemicals : chemical products used in the and hazardous substances workplace. used in the workplace such as Ensure that MSDS are posted WD40, Blow Out, Clorox, where chemicals are being Silicona, machine oil, water for used. boiler. The inventory should state the names of the chemicals, exact amounts available in the facility and their current storage locations. Management said that this Feb-20 OSH Management Management did not provide Management needs to carry Factory has started to perform Systems any evidence of assessments out regular assessment of monthly OSH assessment. carried out on health and safety health and safety issue in the Factory has provided OSH issues in the factory for the last factory. assessment report for every twelve months. Assessment needs to be month from May to documented and September. communicated to workers. Feb-20 Termination Employer pays the applicable Ensure MAST is informed HR personnel is now informed payment notice when about worker termination. about the procedure and they terminating workers. However, Management has reviewed are informing MAST of any management failed to inform their management system. firing or suspension. the Labor Ministry when workers are terminated for 3 and more unauthorized and iininictifiod rancariitisa Feb-20 Contracting Procedures During the assessment visit, the MDevelop a policy to ensure A policy is being developed for assessors noticed that the that all subcontractors are the use of PPE by all subcontracted workers exposed trained on the appropriate use subcontractors.Develop to dust and chemicals had not of PPE. Policy. received personal protective Make sure that all workers, A policy was developed and equipment. Management has including subcontractors are approved by management. stated that it will provide the trained on the use of PPE. Now all subcontractors will required personal equipment. Make sure that PPE is receive a training on how to provided to subcontracted use their PPE. PPE will aslo be workers. given to all subcontractors upon starting wok at the factory. [page 156] Feb-20 Social Security and At the time of the assessment, : Management need to obtain Management obtain an Other Benefits the factory provided one agreement letter from agreement letter from payment receipt representing a OFATMA, confirming that OFATMA on April 15 2020.1 quarter of the total amount they have a payment plan. payments were made on April while the invoice fixes the They should make all 18th to satisfy the agreement. payment of the totality before payment based on said February 20, 2020. agreement. Management explained that they have an agreement with OFATMA for a staggered payment in four installments. Management failed to provide Feb-20 Paid Leave Documentation as well as Implementation of the new “3- Meeting planed with the bi- workers and management 8* law. The factory should pay partite committee members interviews confirmed that workers for the daily break. and workers' representatives workers are entitled to fifty Management explain that to discuss the issue. minutes daily break that is not they pay for Sundays rest day Management plans to explain compensated. Management because they work on to workers that they have to explained that they were not Saturday and therefore they pay for the daily break. aware of such legal are not obligated to pay for Management also requested requirement. the daily break. the presence of MAST to help explain the law. [page 157] BETTER WORK HAITI - 21ST SYNTHESIS REPORT Factory: MGA Haiti S.A. e Location: Port-au-Prince Number of workers: 1323 Date of registration: Oct-09 Date of last two Better Jun-19 Feb-21 Work assessments: Advisory and Training Services May-21 Virtual advisory meeting Meeting with the bipartite committee to discuss the new improvement plan, root causes and necessary corrective actions and follow up on the training plan. Meeting with management to follow up on the compensation issues. Finally, a factory tour to validate remediation efforts done by the factory. May-21 Training Virtual Sexual Harassment Awareness and Prevention May-21 Training Virtual training Covid-19 Emergency Preparedness Apr-21 Training Virtual OSH Event Workshop Mar-21 Training Virtual Industry Seminar on ILO Conventions 87 and 98 Mar-21 Training Virtual Webinar on Covid-19 Human Resources Management (HRM) - French Mar-21 Training Virtual training Covid-19 Emergency Preparedness Nov-20 Virtual advisory meeting Advisory session to discuss ongoing COVID-19 protocol, Health services, emergency preparedness and Social security services. Nov-20 Training Virtual Socially Responsible Transitioning Sep-20 Training Virtual Occupational Safety and Health Aug-20 Virtual advisory meeting Virtual advisory session to hold bipartite meeting with OSH committee. Jun-20 Virtual advisory meeting Virtual Advisory visit to discuss HR issues during covid 19 with Biparite Committee May-20 Virtual advisory meeting Virtual advisory visit to conduct video osh tour and discuss virtual training readiness. ASSESSMENT COMPLIANCE CLUSTER COMPLIANCE POINT DETAILS OF NON COMPLIANCE IMPROVEMENT PRIORITIES REMEDIATION EFFORTS MONTHS Assessment Fenurary 2021 Feb-21 Compensation Paid Leave Inaccurate annual leave payments. Calculate the annual leave on 3 worker's daily average earnings Feb-21 Occupational Safety and Emergency Preparedness Insufficient workers trained in the use Train at least 10% of the workforce 39 Health of fire-fighting equipment. in the use of fire-fighting equipment Feb-21 Occupational Safety and Emergency Preparedness Emergency exit door was locked Keep all the exit doors open during The factory removed the exit 3 Health during working hours. working hours. sign. Feb-21 Occupational Safety and Emergency Preparedness Evacuation plan of two buildings are Post updated evacuation plans for 39 Health not updated and no evacuayion plan all buildings for another one. [page 158] Feb-21 Occupational Safety and Emergency Preparedness No fire extinguisher were available in Install adequate firefighting The factory install only one 39 Health one building and one is obstructed in equipment and ensure regular firefighting equipment in the another one. maintenance is done. building Feb-21 Occupational Safety and Emergency Preparedness No fire alarm system was installed in Ensure that all building has a 3 Health two building. functioning alarm system. Feb-21 Occupational Safety and Health Services and First Aid Insufficient workers trained in first Train at least 10% of the workforce 39 Health aids. in first aids Feb-21 Occupational Safety and Health Services and First Aid One first aid box was not accessible Ensure, regular checking is done for The factory install one first 19 Health and another one had expired products all first aids boxes and Install first aid box in building 10 and in one building, no first aid boxes aid boxes in the building. refill all boxes in building 11 & available in another one and one was 17 empty. Feb-21 Occupational Safety and Health Services and First Aid Isufficient medical personnel Hire additional nurses. 39 Health Feb-21 Occupational Safety and Health Services and First Aid Annual Medical checks conducted only Proactively work with OFATMA to We call OFATMA, then they 31 Health to 217 workers by OFATMA distribute the health cards and will continue with the conduct the medical checks as process. required Feb-21 Occupational Safety and Health Services and First Aid The factory does not provide free Proactively work with OFATMA to we call OFATMA to have 31 Health health checks within the first three distribute the health cards and appointment to check up months of hiring. conduct the medical checks as the workers. required Feb-21 Occupational Safety and Welfare Facilities The factory has insufficient fuctioning Increase the number of functioning 39 Health toilets toilets in the workplace. Feb-21 Occupational Safety and Working Environment Light levels were inappropriate in all Ensure the lighting is adequate and The maintenance team has 39 Health the working sections. adapted to worker's needs. installed more lights,to solve that issue. Feb-21 Occupational Safety and Working Environment Workplace temperatures levels are Monitor the temperature level and Fans have been installed, in 39 Health unacceptable maintain it under 30 C inside the order to low down the workplace. temperature less then 30 C [page 159] Feb-21 Occupational Safety and Worker Protection The factory does not check the body Systematically check all worker's 8 Health temperature for workers as well as the and visitors body temperature upon visitors and keep a registry. entry and Keep a record of all people whose temperature found above 38C. Feb-21 Occupational Safety and Worker Protection Social distance is not respected on the Ensure that 1.5 meter of distance is 3 Health the factory. respected on the production floor and eating area. Feb-21 Occupational Safety and Worker Protection Improper maintenance of electrical Improve the electrical maintenance The factory cover the 22 Health system of the factory and Create a maintenance log exposed electrical wires in the boiler room and generator room of building 17 and also in the cutting section of building 4B.Unobstructed the electrical panel Feb-21 Occupational Safety and Worker Protection Sewing machines were missing finger Install all missing finger guards and We are install protection 39 Health guards. ensure proper monitoring is guards: fingers conducted. protections eyes protections,belts protection. More then 40% of guards are already installed. Feb-21 Occupational Safety and Worker Protection Standing mats were not available to all Provide foot rests or shock 3 Health workers absorbing mats to standing workers. Feb-21 Occupational Safety and Chemicals and Hazardous No eye washing facilities installed near 1. Install an eyewash station or eye 3 Health Substances the welding workshop of building 4b. wash bottles. Feb-21 Occupational Safety and Chemicals and Hazardous MSDSs are not available in local Translate and post MSDS where MSDS for all chemical 22 Health Substances language for all chemicals used in the chemicals are used in the product has been installed workplace. workplace. anywhere is required. [page 160] Feb-21 Occupational Safety and Chemicals and Hazardous Chemical and hazardous substances Label all chemicals and hazardous The factory properly labelled 22 Health Substances are not properly labelled. substances used in the workplace. the containers of boiler water treatment in the boiler room, and one labelled container of oil in the mechanic workshop of building 17. Feb-21 Occupational Safety and Chemicals and Hazardous Inventory of chemicals and hazardous Update inventory of chemicals and 22 Health Substances substances is not updated. hazardous substances in the the workplace. Feb-21 Working Time Regular Hours Inaccurate attendance record. Ensure that the factory has an 3 accurate attendance recording system Feb-21 Working Time Regular Hours Working hours including break time Post working hours including break The factory have posted the 3 were not posted _ in one building. time in all building were all workers working hour including break can see it. time in building #17. Feb-21 Working Time Regular Hours Workers in cleaning department, Ensure workers receive a full day off 3 packing and boiler room are not after 48 hours of work per week as a systematically entitled of weekly rest weekly day of rest day after 48 hours of work. Feb-21 Contract and Human Termination Inaccurate annual salary supplement Calculate annual salary supplement 3 Resources or bonus upon termination calculation. or bonus upon termination based on worker's average earnings Feb-21 Contract and Human Termination Inaccurate unused annual leave Calculate unused annual leave upon 3 Resources calculation upon termination . termination based on worker's average earnings Feb-21 Compensation Social Security and Other The employer collects and transfers Calculate this amount based on 35 Benefits the worker's contribution to OFATMA workers basic salaries by adding the on time. However, the calculation is daily break wage in the payroll inaccurate. Feb-21 Compensation Social Security and Other The employer has paid 3 percent of Calculate this amount based on 35 Benefits workers’ basic salary to OFATMA. workers basic salaries by adding the However, the calculation is inaccurate. daily break wage in the payroll [page 161] Feb-21 Compensation Social Security and Other No proof of payment to OFATMA for Ensure that documentation is The factory starts the 3 Benefits work related accident was shared available during the evaluation payment of work related During the assessment visit period. accident and shares the receipt of the first installment with the advisor. However, the factory did not pay the health card (CDS). Feb-21 Compensation Social Security and Other The employer collects and transfers Calculate this amount based on 3 Benefits the worker's contribution to ONA on workers basic salaries by adding the time. However, the calculation is daily break wage in the payroll inaccurate. Feb-21 Compensation Social Security and Other The employer has paid 6 percent of Calculate this amount based on 3 Benefits workers’ basic salary to ONA. However, workers basic salaries by adding the the calculation is inaccurate. daily break wage in the payroll Feb-21 Compensation Paid Leave The lunch break is not compensated in Ensure that the daily break is 3 the payroll. accurately paid to all workers. Feb-21 Compensation Paid Leave The factory did not provide evidence Ensure that documentation is The factory provides proof 35 of payment for maternity leave. available during the evaluation that OFATMA pays all period. breastfeeding workers the payment for maternity leave. However, the payment is not on workers’ basic salary because the daily break is not compensated. Feb-21 Compensation Paid Leave The factory did not provide evidence Ensure that documentation is 3 of sick leave payment. available during the evaluation period. Feb-21 Compensation Paid Leave Inaccurate annual leave payments. Calculate the annual leave on 3 workers daily average earnings Feb-21 OSH Management Systems Factory does not have a system in Emsure that a system is in place for 8 place for the clean and disinfect the the clean and disinfect the workplace. workplace. [page 162] Feb-21 Occupational Safety and OSH Management Systems The factory does not have an Develop an appropriate COVID-19 8 Health adequate protocol related to COVID- protocole 19 that includes all the elements. Assessment June 2019 Jun-19 Leave Maternity leave records and worker's 1. Ensure that the workers have at interview revealed that some workers least 6 weeks before their due date received less than 12 weeks of and 6 weeks after as required by maternity leave. In fact the factory law. does not have a system in place to ensure that the workers have at least 6 weeks before their due date and 6 weeks after as required by law. Jun-19 Regular Hours Worker's interview revealed that Ensure pregnant women receive 2 pregnant women only received 20 pauses of 30 minutes or 3 pauses minutes of additional breaks. of15 minutes. Management said they can take 30 minutes of additional break before or after the lunch. Therefore pregnant woman are not entitled to two periods of rest per day of at least half an hour each, in addition to the rest period require for meal. Jun-19 Emergency Preparedness At the time of the assessment visit, 1. Ensure at least 10% of the -Factory trained 11 additional the training records provided revealed workforce is trained. workers on firefighting that 21 out of 1147 workers were trained equipment on July Sth. in fire-fighting equipment, which is -Factory trained 47 less than the 10 percent of the additional workers on Jan workforce recommended by Better 25th 2020 Work. Management explained that they will arrange more trainings. Jun-19 Emergency Preparedness During the assessment visit escape 1.Work with OSH committee to Compliance makes route were obstructed with tables in ensure escape routes are not conscious effort to patrol the sewing lines of building 11 and 17. obstructed. aisles and train workers. The space available cannot accommodate the number of machines currently in productions. This is an nnanina rhallanna [page 163] Jun-19 Emergency Preparedness During the assessment visit, assessors 1.|[UPDATE EVACUATION TO noticed the evacuation plan of REFLECT EXACT LAY OUT OF THE building 17 did not show the location FLOOCR. of all emergency exits. Also, the escape routes in the mezzanine of this same building are not clearly marLed Jun-19 Emergency Preparedness During the assessment visit assessors 1. Perform weekly checks of fire noticed adequate fire fighting extinguishers equipment. However, one fire 2. Ensure Proper charge with hired extinguisher in the fabric warehouse of 3rd party provided. building 17 was overcharged. In addition, the one in the boiler room is too small and not well located in case of an emergency. Jun-19 Health Services and First Aid At the time of the assessment visit, 1. Ensure that at least 10% of the -Trained 20 additional the training records provided revealed population is trained on first aid. workers on July 12th that 35 out of 1147 workers were - Trained 60 additional trained in first aid, which is less than workers During November the 10 percent of the workforce 2019 recommended by Better Work. Management explained that they will arrange more trainings. Jun-19 Health Services and First Aid First aid boxes are available in the 1. Ensure that all first aid boxes are workplace. However, the first aid box accessible during working hours. next to line 8 of building 17 could not 2. Have 2 sets of keys assigned to 2 be opened because the key was not different personnel within proximity available. Management said they will of boxes capable of accessing as ensure that all first aid boxes are needed. accessible during working hours. Jun-19 Health Services and First Aid Assessor's observations and 1. Provide a permanent onsite statements by management staff and medical service, with at least 6 workers confirmed that the factory has nurses. 2 full time nurses and 3 doctor's visits per week. To comply with the Haïitian Labour Code, a factory of this size must have a permanent onsite medical service, with at least 6 nurses. [page 164] Jun-19 Health Services and First Aid Workers' interview confirmed that the 1. Ensure OFATMA perfoms medical factory did not provide on a regular checks for all personnel categories basis an annual medical check for all as needed workers. During the assessment visit 93 out 948 workers received the medical checks. Management stated that they just started the process to provide medical checks for all the workers. Jun-19 Health Services and First Aid Workers' interview confirmed that they 1. Ensure OFATMA perfoms medical did not receive a medical check twice a checks for all personnel categories year. Management stated that the as needed person who was in charge to monitor the health checks resigned. Actually the factory is in the process of providing medical checks to all the workers. Jun-19 Health Services and First Aid Workers' interview confirmed that they 1. Ensure OFATMA perfoms medical 1. Factory outsourced did not receive a medical check within checks for all personnel categories medical checks to OFATMA the first three months of hiring. No as needed as per labor code. documentation was also available in worker's files. Management stated that they are in the process to provide medical checks for all the workers. Jun-19 Welfare Facilities Assessors observed that eating area Factory needs to encourage workers can accommodate only 50 percent of to use space already available in workforce. Moreover, workers were order evaluate additional needed seated on the floor even though there space. were free seats. Jun-19 Welfare Facilities The factory has 24 functioning toilets for women and 10 functioning toilets for men. Under the Haitian Labor Code there should be at least one toilet for every 25 men and one toilet for every 15 women. With its current workforce, the factory should have 14 functioning toilets for men and 40 functioning toilets for women. Assessors did not observe any waiting lines outside the toilets. [page 165] Jun-19 Working Environment The level of lighting in the workplace is Purchase better light bulbs unacceptable: reinforced by natural light Sewing section- 198 Lux penetration for better lighting Quality section- 1392 Lux Cutting section- 315 Lux Packing section- 240 Lux Pressing section- 269 Lux Better Work recommends à minimum of 300 lux for this section: Pressing section Better Work recommends à minimum of 500 lux for these sections: Sewing, cutting, packing Better Work recommends à minimum Jun-19 Working Environment Assessors measured the workplace temperatures as follows: At12:53 Pm Outside temperature was 34.1C Quality section- 35.9 C Cutting section- 34.9 C Sewing section- 35.6 C Pressing section- 36.1 C Packing section- 36.1 C Better work recommends a temperature below 30 C Jun-19 Worker Protection Assessors observed safety warnings 1.Ensure safety warning signs are 1. Warning signs are posted sign were not posted on electrical posted on all electrical panels. panels in the Boiler room. Jun-19 Worker Protection Assessors found the following issues 1. Develop monitoring and Panels in buildings 11 and 17 - Exposed electrical wires in building 11 maintenance system for electrical are covered with metal near the second exit ; safety. - One electrical panel was enclosed in 2. Ensure electrical mounting are a wooden box in the mechanic shop of not made on combustible material building 17 on the other side of the 3. Ensure generator is properly Generator room; grounded - Cable tray are made of combustible material in cutting section and boiler room; - Isolation of electrical wires not properly and mounted on wooden box in the mechanic workshop of building 17. - The generator is not grounded [page 166] Jun-19 Worker Protection More than 20 percent of all sewing 1. Perform weekly inspections of 1. Factory conducts random machine are missing eye guards and machine guards according to inspections of machine pulley guards. monitoring and maintenance guards. system. 2.Documents inspections and repairs performed Jun-19 Worker Protection Management has provided metal 1. Ensure proper metallic gloves are gloves for workers in the cutting given to workers in the cutting department, gloves and goggles for section. workers in the mechanical workshop. However, workers in the cutting section had not been provided with proper gloves. Also, management did not provide safety shoes for workers in the boiler room and earplugs for workers in the generator room. Jun-19 Chemicals and Hazardous During the assessment visit there were 1. INSTALL PROPERLY 1. EYEWASH INSTALLED Substances no eye washing facilities in the FUNCTIONING EYEWASH FOR BOTH SHOPS mechanical workshop where chemicals STATIONS AT THE MECHANIC are stored and used. Management SHOP stated that they are in the process of installing an eye wash station. Jun-19 Chemicals and Hazardous No MSDS were available in the 1. Prepare and POST MSDS for all Substances mechanic shop of building 11 for chemical products at the factory cement, in the chemical storage area for silicon. Also, MSDS was missing for spot remover in the spot cleaning of building 17. Management said they will address this issues shortly. Jun-19 Chemicals and Hazardous Assessors found two unlabelled 1. Ensure standard labelled Substances containers of Oil in the mechanic containers are used in all areas of workshop and one unlabelled the factory as necessary. container of oil in the cutting section 2. Apply sanctions against violations of building 17. In addition, the Gas tank was not identify in the generator room. [page 167] Jun-19 Chemicals and Hazardous The factory keeps an inventory of 1. Review purchase log of chemical Substances chemicals. However, the inventory was products with person in charge of not updated at the time of the buying assessment visit. Also, the inventory 2. update inventory with all new does not include the location of the products accordingly. different storage area that exists in the factory. Management said they will update the inventory accordingly. Jun-19 OSH Management Systems During the assessment visit 1. Share proof of OSH assessments management could not provide documents after most recent evidence of an assessment of general assessment. occupational safety and health. 2. Develop OSH assessment schedule monthly with OSH committee 3. Document OSH findings on template provided to share with FACTORY advisor Jun-19 Social Security and Other The factory is not registered with 1. FUFILL REGISTRATION WITH 1. OFATMA HAS Benefits OFATMA for maternity and health OFATMA REGISTERED WITH insurance. Management said that the OFATMA registration is in process. Jun-19 Social Security and Other The factory is not registered with 1. FUFILL REGISTRATION WITH 1. FACTORY COMPLETED Benefits OFATMA for maternity and health OFATMA REGISTRATION AUGUST insurance. Management said that the 8TH registration is in process. Jun-19 Paid Leave The maternity payment register and 1. COMPLETE REGISTRATION 1. FACTORY REGISTERED payroll records show that maternity WITH OFATMA for maternity and with OFATMA for Maternity leave payments are based on average health care. and Health earnings. However, the factory only paid 6 weeks for maternity leave instead of 12 weeks. Management said that they will start the registration process with OFATMA for maternity and health insurance so eligible workers can benefit the full 12 weeks. [page 168] Jun-19 Wage Information, Use and During the assessment visit, assessors 1. Ensure that information systems Factory corrected Deduction found discrepancy in the payrolls for working time and payroll are discrepancies between reviewed for the last 3 months. fully synchronized. working time and payroll for Documentations review revealed that these departments. working time record do not match with the payroll records for ordinary overtime hours worked in maintenance department, final inspection and task force. However, during interviews, workers confirmed that the amounts found in payroll for the months of March 2019 to June 2019, are the same as the total amounts that they had received. Management was not able to provide an explanation for these discrepancies and promised to investigate this issue. [page 169] BETTER WORK HAITI - 22ND SYNTHESIS REPORT Factory Pacific Sports Haïti S.A LS Location: Port-au-Prince Number of workers: 1,507 Date of registration Oct-09 Date of last two Better Work Aug-18 Jul-19 assessments: Advisory and Training Services 25-May-21 Training Virtual Industry Seminar on Chemical Management System 5-Mar-21 Training Virtual Industry Semninar on ILO Conventions 87 and 98 22-Apr-21 PICC Meeting Meeting to present the HR policy. 23-Mar-21 PICC Meeting Meting to discuss about OFATMA maternity and health insurance. 20-Jan-21 PICC Meeting Meeting to identify the root cause of block aisles in all buildings. 23-Feb-21 PICC Meeting Meeting to review accomplishments and emerging new challenges,then identify the training needs. 27-May-21 Advisory meeting Virtual OSH tour on electrical safety and emergency preparedness. Meeting with the compliance team to review the OSH self assessment, accident reports, training records, water test, inventory of chemicals, OSH policy and risk assessment procedure. 22-Apr-21 Advisory meeting Meeting with union leaders on OSH issues. Virtual OSH tour to validate pending issues on emergency preparedness.Document reviews: Social security, emergency preparedness 4) Documentation review: Training records, Fire drills, Social security payment, Accident investigation, emergency nranaradnace mrnradiirac 19-Jan-21 Advisory meeting Meeting with workers'representative on workplace cooperation. Virtual OSH tour on emergency preparedness. Meeting with the compliance team to validate the Improvement plan. Verify annual leave and boni compensation. 5-Nov-20 Advisory meeting Virtual OSH tour with the compliance team to validate pending issues. Short session with the compliance team on emergency Preparedness COVID19, 3-Sep-20 Training Financial Literacy. 29-Jul-20 Advisory meeting Virtual meeting with the compliance team to review. Employee contracts, Job description for the HR staff and organizational chart, payment upon termination, maternity leave and sick leave payment. Discuss about the OSH performance indicator. In addition, health card and medical checks for workers. 15-Jul-20 PICC Meeting Virtual meeting to present the management guidance for COVID-19. 10-Jun-20 PICC Meeting Virtual meeting with all PICC members, Nurses, and some supervisors to implement a system to fight against COVID-19 in the Factory. 12-May-20 PICC Meeting Virtual meeting with Management to set up a system to prevent and fight against COVID-19 in the Factory. 6-May-20 Advisory meeting Virtual meeting with the compliance officer to follow up on the improvement plan, welding procedure and chemical management procedure. 5-Mar-20 Advisory meeting To conduct interview with Unions members, OSH factory tour: worker protection, Review of the improvement plan and documentation review: Grievance mechanism, Disciplinary procedure, Chemical management procedure, Boni, Annual leave, ONA payment. 18-Feb-20 PICC Meeting To discuss OSH issues and review the improvement plan with all PICC members. 15-Jan-20 PICC Meeting To discuss about the training needs, objectives and priority for this new year in order to bring a better improvement in the factory. 15-Jan-20 Advisory meeting Factory tour: Emergency preparedness and worker protection. Documentation review: bonus and annual leave payment, Meeting with the compliance manager to review the OSH monitoring system in place, job description for the OSH officer and present the fire safety checklist. T-Dec-19 Advisory meeting Factory tour to validate pending OSH issues, Review the grievance procedure and Disciplinary measure. 24-Oct-19 Advisory meeting OSH factory tour: emergency preparedness. Documentation review: Contracting procedures and termination. Review of the improvement plan. [page 170] DETAILS OF NON IMPROVEMENT ASSESSMENT COMPLIANCE CLUSTER COMPLIANCE POINT COMPLIANCE PRIORITIES REMEDIATION EFFORTS MONTHS Assessment October 2020 Oct-20 Occupational Safety and OSH Management Systems The factory does not have a Develop a checklist for the 8 Health checklist to record the daily daily cleaning and disinfection cleaning and disinfection of of the workplace. the workplace. Oct-20 Occupational Safety and OSH Management Systems The factory does not have an Develop a protocol that Factory has participated in the 8 Health appropriate includes a COVID-19 task review of the management epidemic/pandemic protocol force, hygiene procedures, guidelines for COVID 19 and has related to COVID-19 in place. entry and exit procedures and started implementing the reporting Procedures. recommendations Assessment July 2019 Jul-19 Occupational Safety and Emergency Preparedness Several aisles were obstructed Identify additional space for 33 Health by moving equipment and storing goods. Then fabric materials. Specify who conduct daily/weekly checks. Jul-19 Occupational Safety and Emergency Preparedness Inaccurate evacuation plan. Update the evacuation plan The evacuation plans have been 21 Health and post it at the workplace. updated but not posted. Jul-19 Occupational Safety and Working Environment Insufficient lighting in the Ensure the lighting is The factory has added more light in 31 Health Workplace. adequate and adapted to the necessary area. worker's needs. Jul-19 Occupational Safety and Working Environment Workplace temperature Use electrical exhaust fans or 95 Health exceed BW recommended cooling systems. Ensure that limit of 30 C. the air-flow to and from the fans is not blocked. Jul-19 Occupational Safety and Worker Protection Electrical breakers are not Label all electrical breakers. All electrical breakers are labelled. 21 Health labelled. Then include this aspect in the The OSH officer is in charge of the system of daily-weekly weekly verification. checks. Jul-19 Occupational Safety and Chemicals and Hazardous Material Safety Data Sheets Assign a person in charge of All the recommendations have 33 Health Substances were not available for several receiving MSDS from supplier been implemented. MSDS are chemicals and hazardous and verify that the MSDS has available for the chemical and substance. all the required sections. hazardous substances. [page 171] Jul-19 Occupational Safety and Chemicals and Hazardous Unlabelled containers of oil. Label all chemical and A procedure for chemical 21 Health Substances hazardous substances used in management has been developed. the workplace. Jul-19 Occupational Safety and Chemicals and Hazardous Inaccurate inventory of Assign a person responsible Management has kept an inventory 21 Health Substances chemical products used in the for updating the inventory of of chemical products and assigned workplace. hazardous substances. someone for updating the inventories. The OSH officer is responsible for the verification. Jul-19 Compensation Social Security and Other The factory has not collected Register with OFATMA for 45 Benefits and forwarded workers" maternity and health contributions to OFATMA for insurance. Then Collect and maternity and health forward workers’ contributions insurance. to OFATMA. Jul-19 Compensation Social Security and Other The factory has not registered Register with OFATMA for 45 Benefits with OFATMA for maternity maternity and health and health insurance. insurance. Jul-19 Compensation Paid Leave Maternity leave payment is Register with OFATMA for 21 inaccurate. maternity and health insurance. Assessment August 2018 Aug-18 Compensation Overtime Wages Workers are not compensated Pay workers 50% above the 50% above the normal wage normal wage for all ordinary for overtime hours worked. overtime hours worked. Aug-18 Compensation Social Security and Other Workers' contribution to ONA Collect and forward workers" Payments are submitted within the Benefits is not submitted on time. contributions to ONA on 10 business days of each month for time. the previous month. Aug-18 Compensation Social Security and Other Employer's contribution to Collect and forward Payments are submitted within the Benefits ONA is not forwarded on time. employer's contribution to 10 business days of each month for ONA on time. the previous month. Aug-18 Compensation Social Security and Other The factory is not registered Register with OFATMA for Benefits with OFATMA for maternity maternity and health and Health insurance. insurance services. [page 172] Aug-18 Compensation Social Security and Other The factory has not Collected Register with OFATMA. Benefits and forwarded workers’ Collect and forward workers’ contributions to OFATMA. contributions to OFATMA for maternity and health insurance services. Aug-18 Compensation Termination The payment for the notice Calculate the payment for the Adjustment has been made in the period is based on the notice period on workers’ payroll and the notice period is minimum wage. average earnings. calculated on workers’ average earnings. Aug-18 Occupational Safety and Chemicals and Hazardous MSDS were not available for identify a person responsible Health Substances all chemicals and hazardous for chemical management. substances used in the Prepare and post MSDS where factory. chemicals are used. Aug-18 Occupational Safety and Emergency Preparedness One fire extinguisher was Keep access to fire Health obstructed in the workplace. extinguishers unobstructed. Aug-18 Occupational Safety and Emergency Preparedness Escape routes in two buildings Verify the evacuation plan and The escape routes have been Health were not clearly marked. mark all the escapes route in clearly marked. the workplace. Aug-18 Occupational Safety and Emergency Preparedness Obstructed aisles in some Keep the aisles unobstructed Health buildings. during working hours, including overtime. Aug-18 Occupational Safety and Health Services and First Insufficient medical staff. Hire additional medical staff. Health Aid Aug-18 Occupational Safety and Worker Protection Workers assigned to the spot Provide proper PPE to workers Health cleaning section were not in the spot cleaning. using proper PPE. Aug-18 Occupational Safety and Worker Protection Battery terminals in the Install the insulation cover and Health generator room were missing specify who conducts the insulation cover. daily/weekly checks. Aug-18 Occupational Safety and Working Environment Temperature exceed Better Improve the temperature Health Work recommended limit of levels in all sections. 30 Cin all sections. [page 173] [page 174] BETTER WORK HAITI - 22ND SYNTHESIS REPORT Factory: Palm Apparel S.A. e Location: Port-au-Prince Number of workers: 1,520 Date of registration: Jan-1 Date of last two Better Sep-18 Nov-19 Work assessments: Advisory and Training Services 25-May-21 Training Virtual Learning Seminar on Chemical Management System. 21-May-21 Training Virtual training on Introduction to Workers Rights & Responsibilities. 20-May-21 Training Virtual training on Socially Responsible Transitioning. 28-Apr-21 Training Virtual OSH Event Workshop. 5-Mar-21 Training Virtual Industry Semninar on ILO Conventions 87 and 98. 13-May-21 Advisory meeting Virtual meeting with the OSH committee for self diagnosis, Meeting with union representative, Meeting with the compliance team to review the improvement plan : Social security, working environment, health services and first Aid. Document review : OSH meeting minutes, fire fighting system maintenance, fire drill records. Meeting with the compliance team about Mass layoffs and temporary suspensions, then management concerns. 5-Feb-21 Advisory meeting Meeting with the compliance team to review the improvement plan, Health services and first Aids, Compensation and COVID 19 Policy. 16-Dec-20 Advisory meeting Virtual meeting with the compliance team to review the Accident investigation procedure, Payment upon termination, Annual leave and Boni, Improvement plan. 25-Sep-20 Advisory meeting To review the improvement plan : Compensation, emergency preparedness. Follow up on the management guidelines for COVID-19 and discuss about OSH indicators performance. Review the accident investigation procedure. 17-Sep-20 Training Effective communication. 3-Sep-20 Training Financial Literacy. 22-Jul-20 Training Virtual Socially Responsible Transitioning. 16-Jul-20 Training Virtual Socially Responsible Transitioning. 8-Jul-20 Training Hygiene and prevention against COVID-19. 3-Jul-20 Training Human Resources Management. 12-Jun-20 Advisory meeting Virtual advisory with the compliance team to follow up on COVID-19 protocol. Virtual OSH tour to verify pending issues and safety measures taken by the factory. Discuss with management about factory operations and bipartite committee status. 17-Mar-20 Advisory meeting Follow up with the HR Manager to review the improvement plan for cycle 15: Social security, chemical and hazardous materials, worker protection. Also, review the pending issues in cycle 14. Documentations review: Breast feeding break, and breaks for pregnant women. 14-Feb-20 Advisory meeting Meeting with the compliance team to review the improvement plan. Compensation : Social security and paid leave, Contract and HR: Contracting procedure, In addition, discuss about OSH issues, Welfare facilities, chemical management and hazardous substances and Worker protection. 7-Feb-20 Training Workers Knowledge Building Programme: Labor Law. 6-Feb-20 Training Workers Knowledge Building Programme: Labor Law. 16-Jan-20 Training Communication in the Workplace. 16-Jan-20 Advisory meeting Factory tour to validate pending OSH issues: worker protection. Meeting with the compliance team about better work portal. 6-Dec-19 Advisory meeting Meeting with the HR team about a strategy to strengthen the HR and OSH management systems. Review the improvement plan. [page 175] ASSESSMENT COMPLIANCE CLUSTER COMPLIANCE POINT DETAILS OF NON COMPLIANCE IMPROVEMENT PRIORITIES REMEDIATION EFFORTS MONTHS Assessment October 2020 Oct-20 Occupational Safety and OSH Management Systems The factory does not have an Review the COVID-19 protocol Factory has participated in the 8 Health appropriate epidemic/pandemic to include the missing points. review of the management protocol related to COVID-19 in guidelines for COVID 19 and has place. started implementing the recommendations. Oct-20 Occupational Safety and Worker Protection The factory does not keep a copy Develop a checklist to record The factory cleans and disinfect 8 Health of the daily cleaning and daily cleaning and disinfection. all machines, equipment, and disinfection record. Keep record in appropriate tools at least once per day. location. Assessment November 2019 Nov-19 Working Time Regular Hours The break time provided to Post the proper break time in The human resources 18 workers is different from what is all buildings. department has already posted posted on the floor. the appropriate break time in all buildings. Nov-19 Occupational Safety and Working Environment Workplace lighting is below BW Ensure the lighting is adequate The assistant manager of the 50 Health recommended limit in different and adapted to worker's needs. maintenance department is in section. charge ofthe maintenance of the light. Nov-19 Occupational Safety and Working Environment Temperature exceed Better Work Use a push and pull-type 32 Health recommended limit of 30 C in all ventilation. Provide or relocate sections. windows in higher position. Nov-19 Occupational Safety and Worker Protection Electrical boxes was missing the Identify electrical installations Hazard signs have been posted 32 Health hazard signs. requiring warning signs and on all electrical panels. post corresponding signs. Nov-19 Occupational Safety and Worker Protection Electrical installations are not Keep all electrical panels Training has been provided to all 32 Health properly maintained. closed and properly electricians. À weekly check has maintained. been assigned. Nov-19 Occupational Safety and Worker Protection Dust masks are not provided to Provide dust mask to all Management has provided dust 32 Health workers. workers in the sewing line. masks to all workers. Nov-19 Occupational Safety and Welfare Facilities Soap and paper were not available Ensure that soap and paper are Soap and paper are available. 18 Health in 3 buildings. always available to workers. The OSH assistant is in charge of the verification. [page 176] Nov-19 Occupational Safety and Welfare Facilities Insufficient number of toilets. Increase the number of toilets. 49 Health Nov-19 Occupational Safety and Health Services and First Insufficient medical staff. Hire the required medical staff. 32 Health Aid Nov-19 Occupational Safety and Health Services and First The annual checks provided to Provide annual health checks 32 Health Aid workers are not in line with the at not cost to workers. legal requirements. Nov-19 Occupational Safety and Health Services and First The health checks are not provided Provide free health checks to 32 Health Aid to workers within the first three workers within the first three months of employment. months of employment. Nov-19 Occupational Safety and Emergency Preparedness Insufficient number of fire drills Conduct at least one The last fire Drill was conducted 18 Health conducted during the year. emergency drill every six in November 2019. The Fire months. Drills are included in the OSH sustainability and training plan. Nov-19 Occupational Safety and Emergency Preparedness Exit routes and aisles are Identify a space to store A space has been identified and 18 Health obstructed with boxes. finished goods and materials. the Health and safety officer is Keep aisles and routes responsible of the verification. unobstructed. Nov-19 Occupational Safety and Emergency Preparedness Obstructed fire extinguishers. Ensure that access to fire The boxes have been arranged 32 Health extinguishers remain properly on the floor. The unobstructed in the workplace. Health and Safety officer is responsible to conduct the daily checks. Nov-19 Occupational Safety and Emergency Preparedness Obstructed and also non- Have a fire detection and The factory has a fire detection 18 Health functioning alarm system in the alarm system suitable for the and alarm system. The Health workplace. factory conditions. and Safety officer is the one in charge of the verification. Nov-19 Occupational Safety and Chemicals and Hazardous Several hazardous chemicals were : Prepare and post MSDS where The health and safety officer is 50 Health Substances found without chemical safety chemicals are used. in charge of receiving the MSDS. data sheets. All chemicals hazardous used in the workplace have a MSDS. Nov-19 Occupational Safety and Chemicals and Hazardous Chemicals and hazardous Label all chemical and The Health and Security officer 50 Health Substances substances were not properly hazardous substances used in conducts the regular checks on labelled in different section of the the workplace. chemical safety. factory. [page 177] Nov-19 Occupational Safety and Chemicals and Hazardous Inaccurate inventory of chemicals Assign a person responsible The Health and safety officer is 18 Health Substances used in the workplace. for updating the inventories of responsible to update the hazardous substances in the inventories and also responsible various locations where they for the verification. are stored or used. Nov-19 Contracts and Human Contracting Procedures Sunday payment is not included in Include Sunday payment in the Sunday payment is included in 18 Resources the regular payroll. regular payroll. the regular payroll. The working hours of the employees are recorded. Nov-19 Compensation Social Security and Other Collecting and forwarding of Collect 3 percent of workers’ Workers have been informed 50 Benefits workers’ contributions to OFATMA. base salary and forward to about the legal requirement. OFATMA for maternity and 3 percent of workers’ basic health insurance. salary are collected for maternity and health insurance. Nov-19 Compensation Social Security and Other Late and inaccurate calculation of Submit OFATMA payment for The issues was discussed with 50 Benefits employer's contribution to health and maternity insurance the general manager and OFATMA for maternity and health on a monthly basis. Calculate workers are informed about the insurance. the 3 percent on workers’ base legal requirements. salary. Nov-19 Compensation Social Security and Other The factory does not pay OFATMA Pay OFATMA for the health 18 Benefits for the CDS (Health Card) as the card and keep records of the law requires. salary statement. Nov-19 Compensation Social Security and Other ONA's deduction collected and Submit ONA payments on The issue was discussed with 121 Benefits forwarded is not calculated on the time, within the first 10 working the General manager. workers’ base salary. days of each month for the ONA deduction is now calculate previous month. Then calculate on workers base salaries. this amount based on workers base salaries. Nov-19 Compensation Social Security and Other Late and inaccurate calculation of Ensure that workers" 121 Benefits workers" contributions to ONA. contribution are collected and forwarded to ONA on time and calculate this amount based on workers’ base salary. [page 178] Nov-19 Compensation Paid Leave Payment of sick leave is not based Include payment for work done Sunday payment and special 18 on average salary. on Sundays and payment prizes are included in the for Special Prizes in the calculations of the average calculations of the average salary. salary . Assessment July 2018 Jul-18 Compensation Social Security and Other Late and inaccurate payment of Ensure that workers" Workers' contribution are Benefits workers contributions for ONA. contribution are collected and collected and calculate on the forwarded to ONA on time and basic salary. calculate this amount based on workers’ base salary instead of the minimum wage. Jul-18 Compensation Social Security and Other Late and inaccurate payment of Submit ONA payments on Benefits employer's contributions for ONA. time, and calculate this amount based on workers base salaries instead of the minimum wage. Jul-18 Compensation Social Security and Other Payment of employer's Forward 3 percent of workers’ OFATMA payment for health Benefits contribution to OFATMA for the base salary to OFATMA for and maternity insurance was maternity and health insurance is maternity and health submitted on a monthly basis inaccurate. insurance. and the deduction is based on 3 percent of workers basic salary. Jul-18 Compensation Social Security and Other Payment of workers’ contribution Deduct 3 percent of workers’ 3 percent of workers’ basic Benefits to OFATMA for maternity and base salary and forward to salary are collected for maternity health insurance is inaccurate. OFATMA for maternity and and health insurance. health insurance. Jul-18 Occupational Safety and Chemicals and Hazardous Unlabelled containers of oil and Label all chemical and The Health and Safety officer is Health Substances water being used in the workplace. hazardous substances used in conducts the regular checks on the workplace. chemical safety. Jul-18 Occupational Safety and Chemicals and Hazardous MSDSSs were not posted where Prepare and post MSDS where The health and safety officer is Health Substances chemicals are stored and used. chemicals are used. in charge of receiving the MSDS. All chemicals hazardous used in the workplace have a MSDS. [page 179] Jul-18 Occupational Safety and Chemicals and Hazardous Management did not provide Ensure that PPE are available The stain remover machines Health Substances proper protective equipment in the in the workplace. have been repaired and spot cleaning area. protective equipment has been distributed to workers. Jul-18 Occupational Safety and Worker Protection No proper dust masks provided to Provide dust Mask to workers Management has provided dust Health workers. in the sewing floor. mask to all workers. Jul-18 Occupational Safety and Worker Protection No evidence of training on the use Conduct an additional training Health of PPE and machines are available. on the use of PPESs. Jul-18 Occupational Safety and Worker Protection Electrical panel was not properly Close all electrical panels and The electrical panel has been Health maintained. maintain them properly. fixed. Jul-18 Occupational Safety and Worker Protection Several electrical boxes are missing Identify electrical installations Electrical installations have been Health hazard sign. requiring warning signs and identified and corresponding Post corresponding signs. signs are posted. Jul-18 Occupational Safety and Working Environment Temperature exceed Better Work Use a push and pull-type Health recommended limit of 30 C in all ventilation. Relocate windows sections. in higher position. Jul-18 Occupational Safety and Working Environment Workplace lighting is below BW Ensure the lighting is adequate Additional lights have been Health recommended limit in several and adapted to worker's needs. added on each floor. sections. Jul-18 Occupational Safety and Welfare Facilities Insufficient number of toilet. Increase the number of toilets. Health Jul-18 Occupational Safety and Health Services and First The employer did not provide Provide free annual health A physical examination of the Health Aid annual medical checks for workers. checks at not cost to workers. workers was done by the factory doctor once a year. Jul-18 Occupational Safety and Health Services and First The employer did not provide Provide free health checks to The factory has à new procedure Health Aid medical checks for workers within workers within the first three in place where all workers the first three months of hiring. months of employment. received free health checks Within the first three months of hiring. Jul-18 Occupational Safety and Health Services and First The employer did not provide Provide free health checks Health check has been provided Health Aid health checks for workers who are twice a year to workers who to workers exposed to work exposed to work-related hazards are exposed to work related related hazards. twice à year. hazards. Jul-18 Occupational Safety and Health Services and First Insufficient medical staff. Hire the required medical staff. Health Aid [page 180] Jul-18 Occupational Safety and Health Services and First Products are missing in all first-aid Equip all first aid boxes and All first aid boxes have been Health Aid boxes. define responsibility for refilling equipped with the missing them. products. Jul-18 Occupational Safety and Emergency Preparedness One fire extinguisher was keep access to fire Training has been conducted for Health overcharged another one was not extinguishers unobstructed. the supervisors. The health and easily accessible. Specify who conduct daily and safety officer is responsible for weekly checks. the daily checks. Jul-18 Occupational Safety and Emergency Preparedness The evacuation plan is not Update the evacuation plan. The evacuation plan has been Health accurate. updated. Jul-18 Occupational Safety and Emergency Preparedness The escape routes were obstructed Identify a space to store The Health and safety officer Health by boxes of finished goods and finished goods and materials. and the OSH committee other materials in several Then assign someone to follow- members are responsible of the buildings. up on a regular basis. verification of the floors. Jul-18 Working Time Regular Hours Working time records are manually Have an accurate attendance workers have been provided reported. recording system. With a punching card and the attendance is link to the payroll. Jul-18 Child Labour Child Labourers Workers' files missing ID document Improve the recruitment All workers files have been with picture. procedure to ensure that reviewed and completed with reliable documents and the right ID. techniques are used to verify the age of workers. [page 181] BETTER WORK HAITI - 22ND SYNTHESIS REPORT Factory: Premium Apparel Location: Port-au-Prince Number of workers: 1,435 Date of registration: Sep-10 Date of last two Better Aug-18 Aug-19 Work assessments: Advisory and Training Services 20-May-21 Training Virtual training on Socially Responsible Transitioning. 28-Apr-21 Training Virtual OSH Event Workshop. 22-Apr-21 Bipartite Committee Meeting During the meeting the following points were discussed : light bulb to be replaced on the floor and new badge for the committee members. Wearing of the mask is mandatory on the floor, Social distance to be respected at the cafeteria and awareness for wearing closed shoes. 18-Mar-21 Bipartite Committee Meeting The points addressed during this meeting are as follows: the availability of paper in the toilets, lack of privacy in the men's toilets, liquid soap is not always available and lack of cleanliness in the women's toilets (Maton). Stock trim is insufficient at premium. Water fountain out of service at Maton and Premium. 21-Jan-21 Bipartite Committee Meeting Virtual meeting to present the role of the bipartite Committee, set goals for the year 2021 and identify training needs. 6-May-21 Advisory meeting Meeting with the compliance team to validate pending issues on the improvement plan. Document review: COVID-19, Accident investigation, Risk assessment. Virtual OSH tour. 22-Feb-21 Advisory meeting Virtual OSH tour : Chemical management, emergency preparedness. Meeting with the compliance team to follow up on sick leave and HR performance indicator. 30-Oct-20 Advisory meeting Virtual meeting with the compliance team to review Sick leave payments, recruitment procedures, Disciplinary and termination procedures, Payment upon termination, breaks provided to pregnant women and breastfeeding women/ payments. 29-Sep-20 Bipartite Committee Meeting Virtual meeting about insufficient drinking water in the cafeteria, the toilets that are not functional and also purchase of blood pressure monitor and medicine for the medical staff. 3-Sep-20 Bipartite Committee Meeting Virtual meeting about insufficient number of toilets, purchase of blood pressure monitor and medicine for the medical staff. New badge for employees. 7-Aug-20 Advisory meeting Virtual meeting with the compliance team to review the chemical management procedure . Emergency preparedness related to COVID-19. Review the improvement plan and Key OSH performance indicators. 5-Aug-20 Training Human Resources Management. 15-Jul-20 Training Virtual Socially Responsible Transitioning. 8-Jul-20 Training Hygiene and prevention against COVID-19. 3-Jul-20 Training Human Resources Management. 5-Jun-20 Advisory meeting Virtual meeting with the compliance team to review the accident investigation procedure and risk assessment. Review the improvement plan, the internal work rules and Virtual OSH tour. 22-May-20 Advisory meeting Virtual meeting with the HR officer to discuss about equal treatment of trade unions committee members. Advises on the selection criteria of the workers which must be defined in consultation with the workers, and the rotation system as suggested by the ministry. [page 182] 3-Mar-20 Advisory meeting Support the compliance officer in the drafting of the first progress report. Documentation review: ONA deduction, OFATMA deduction, Annual leave and Bonus payment. Review and update the improvement plan. OSH factory tour. 28-Feb-20 Bipartite Committee Meeting Meeting about the integration of other workers in the bipartite committee, awareness raising for the use of the suggestion boxes, first aid kits and housekeeping. 27-Jan-20 Training Workers Knowledge Building Programme: Labor Law. 12-Dec-19 Training Communication in the Workplace. 12-Dec-19 Advisory meeting Meeting with the unions to explain sick leave and annual leave payments. 29-Nov-19 Bipartite Committee Meeting Meeting about the following points: Encourage the participation of workers from Maton in the committee. Change the suggestion boxes and organize awareness sessions. Conduct awareness session about the first aid boxes. Improve the cleaning in the toilets near the factory entrance. Bulbs to replace on the floor 29-Nov-19 Advisory meeting Meeting with the compliance team : Employee contract, Sick leave. Documentation review: training records. Factory tour to validate pending issues. 25-Oct-19 Advisory meeting Meeting with the compliance officer and session on the first progress . Review the improvement plan and pending OSH issues. Documentation review on regular hour: required breastfeeding brakes and brakes for pregnant women. DETAILS OF NON IMPROVEMENT ASSESSMENT COMPLIANCE CLUSTER COMPLIANCE POINT COMPLIANCE PRIORITIES REMEDIATION EFFORTS MONTHS Assessment October 2020 Oct-20 Occupational Safety and OSH Management Systems The factory does not have an Develop a protocol that Factory has participated in 8 Health appropriate include a COVID-19 task the review of the epidemic/pandemic protocol force, hygiene procedures, management guidelines for related to COVID-19 in place. entry and exit procedures COVID 19 and has started and reporting Procedures. implementing the recommendations. Oct-20 Occupational Safety and Worker Protection The factory did not provide a Implement a checklist to The factory kept records of 8 Health copy of the daily cleaning and record daily cleaning and the weekly cleaning and disinfection record. disinfection. disinfection. Keep record in appropriate location. Jul-20 Freedom of Association and Interference and Termination or non-renewal Reinstate 41 terminated The factory was able to 10 Collective Bargaining Discrimination of worker's employment workers. reach an agreement with contracts due to union the Union members and the membership or activities. 47 dismissed workers will Assessment August 2019 Aug-19 Working Time Overtime Workers have no flexibility to Review and modify the The internal rules has been 46 leave the facility during the internal work rules. modified and approved by mandatory overtime hour. MAST. [page 183] Aug-19 Occupational Safety and Welfare Facilities The production floor is not Implement an 32 Health clean. housekeeping program that identifies and assigns responsibilities. Aug-19 Occupational Safety and Working Environment Workplace temperature Use electrical exhaust fans 60 Health exceed BW recommended or cooling system. Make limit of 30 C in all section. sure that all fans are well- maintained and regularly cleaned. Aug-19 Occupational Safety and Worker Protection Electrical panels are not Maintain electrical panels Electrical maintenance has 22 Health properly maintained. properly. been improved; the maintenance manager is in charge of the daily and weekly checks. Aug-19 Occupational Safety and Worker Protection Management did not provide Provide employees with all Workers have been trained 45 Health proper masks to workers necessary personal on chemical handling. using chemicals and protective clothing and Protective equipment has hazardous substances. equipment according to been distributed to workers. PPE regulation. Aug-19 Occupational Safety and Welfare Facilities Insufficient number of toilets. Increase the number of A7 Health toilets. Aug-19 Occupational Safety and OSH Management Systems Management did not provide Conduct a building safety 22 Health construction/building permits inspection ensuring the . security of the building. Aug-19 Occupational Safety and OSH Management Systems The OSH committee does not Schedule monthly meetings The meeting took place 22 Health conduct meetings on a and keep meeting minutes. every month and the monthly basis as stated in the Make sure that workers’ minutes are kept. OSH policy . representatives have at Management shared a list least equal representation for the OSH committee that as the management. include 13 workers and 11 management Aug-19 Occupational Safety and Health Services and First Aid Access to first aid box was Mark on the floor areas that In the new layout the 22 Health obstructed by boxes. should not be obstructed factory provide additional and specify who conduct space for boxes storage. daily weekly checks. Aug-19 Occupational Safety and Health Services and First Aid Less than 10 percent of the Train at least 10 percent of The factory has a system in 57 Health workforce including men and the workforce in first aid. place to monitor the women were trained in first number of trained workers. aid. Aug-19 Occupational Safety and Health Services and First Aid Insufficient medical staff. Increase the number of T4 Health nurse. [page 184] Aug-19 Occupational Safety and Health Services and First Aid Annual medical checks not Provide free annual medical T4 Health complete and consistent. checks to all workers once a year as mentioned in the labour code. Aug-19 Occupational Safety and Emergency Preparedness Insufficient number of fire Conduct at least 2 The drills are included in the 22 Health drills per year. emergency drill per calendar annual plan and records are year, one every 6 months. kept. 2 fire drills has been conducted by the factory. Aug-19 Occupational Safety and Chemicals and Hazardous Eye wash station was not Provide eye wash bottles The eyewash station has 22 Health Substances available in the spot cleaning and specify who will been installed. area. conduct regular checks. The compliance officer has the responsibility to conduct the daily and weekly checks. Aug-19 Occupational Safety and Chemicals and Hazardous The employer does not have Keep MSDS for all AI MSDS are displayed and 50 Health Substances chemical safety data sheets hazardous chemicals used readable by users. for all the hazardous in the workplace. chemicals used in the workplace. Aug-19 Compensation Social Security and Other Inaccurate calculation of Ensure that 3 percent of 56 Benefits worker's contribution to workers’ base salary are OFATMA. collected and forward to OFATMA for maternity and health insurance. Aug-19 Compensation Social Security and Other Employer's contribution to Submit OFATMA payment 56 Benefits OFATMA'Ss does not include for health and maternity holiday and weekly rest day insurance on a monthly payment. basis. Calculate the 3 percent based on workers base salary. Aug-19 Compensation Social Security and Other Employer's contribution to Ensure that payment is 56 Benefits OFATMA for work related made in a timely manner. accident is late. Aug-19 Compensation Social Security and Other Worker's deduction for ONA is Submit ONA payments on 56 Benefits inaccurate. time, then calculate this amount based on workers base salaries. [page 185] Aug-19 Compensation Social Security and Other Employer's deduction for Ensure that workers’ 56 Benefits ONA in inaccurate. contribution are collected and forwarded to ONA on time and calculate this amount based on workers’ Assessment August 2018 Aug-18 Compensation Social Security and Other Late and inaccurate payment Ensure that employer' Benefits of employer contributions for contribution are based on ONA. workers’ base salaries then collected and forwarded to ONA on time. Aug-18 Compensation Social Security and Other Late and inaccurate payment Submit ONA payments on Benefits of workers contributions for time and calculate this ONA. amount based on base salary instead of the minimum wage. Aug-18 Compensation Social Security and Other The statement of contribution Ensure that the amount Benefits to OFATMA for work related declared to OFATMA for accident was not available. work related accident match the amount received by the workers for the previous fiscal year. Aug-18 Compensation Social Security and Other Employer's contribution to Forward 3 percent of Benefits OFATMA for maternity and workers’ base salary to health insurance is inaccurate. OFATMA for maternity and health insurance. Aug-18 Compensation Social Security and Other Workers' contribution to Collect and forward 3 Benefits OFATMA for maternity and percent of workers’ base health insurance is inaccurate. salary to OFATMA for maternity and health insurance. Aug-18 Contract and Human Employment Contracts The employment contracts Employment contracts The hours of work have Resources did not specify the terms and must also specify nature of been added to the conditions of employment. work, working hours, rest contracts. The new contract periods, wage, place of is implemented. work, term of employment. [page 186] Aug-18 Contract and Human Employment Contracts The apprentice contracts are Register the apprentice The apprentice contracts Resources not registered and forwarded contracts to the Manpower was modified and approved to the Manpower Branch of Branch of the Ministry of by MAST. the Ministry of Labor as labor as prescribed in the prescribed in the Haitian Haïitian Labor Code. Labor Code. Aug-18 Occupational Safety and Chemicals and Hazardous Chemicals and hazardous Label all chemical and The factory has provided Health Substances substances were not properlÿ hazardous substances safety training to all workers labelled in the workplace. used in the workplace. and Supervisors are trained on chemicals handling. Aug-18 Occupational Safety and Chemicals and Hazardous The employer did not keep Prepare and post MSDS The compliance officer is in Health Substances chemical safety data sheets where chemicals are used. charge of weekly check and for all hazardous chemicals MSDS for all hazardous used in the workplace. chemicals used in the work place are available. Aug-18 Occupational Safety and Chemicals and Hazardous Management did not isolate Improve maintenance of The factory has added Health Substances the use of chemicals and did machines to avoid spots. eight (8) cleaning stations not install exhaust ventilation. Limit access of other with exhaust blowers and workers to the chemical PPE. workplace . Aug-18 Occupational Safety and Emergency Preparedness Missing, obstructed and keep access to fire The compliance team is in Health overcharged fire extinguishers. extinguishers unobstructed. charge of the monitoring. Maintain fire extinguisher properly. Aug-18 Occupational Safety and Emergency Preparedness Escape routes blocked by Identify a space to store Meeting was held with the Health boxes in the workplace. finished goods and supervisors and the Floor materials. Then assign Manager on their someone to follow-up on a responsibility to keep the monthly basis. floor clear and organised. Aug-18 Occupational Safety and Health Services and First Aid The employer did not provide Provide free health checks All workers using chemicals Health health checks for workers who twice a year at not cost to are receiving health checks. are exposed to work-related workers who are exposed to hazards twice a year. work related hazards. Aug-18 Occupational Safety and Health Services and First Aid The factory does not provide Perform free medical heath Two additional doctors Health free health checks within the checks to workers within have been hired on a first three months of hiring. the first three months of temporary basis, one is kept hiring. permanent. [page 187] Aug-18 Occupational Safety and Health Services and First Aid The employer did not provide Provide free annual health Two additional doctors Health annual medical checks for checks at not cost to have been hired on a workers. workers. temporary basis, one is kept permanent. Aug-18 Occupational Safety and Health Services and First Aid Insufficient medical staff. Hire the required quantity Health of nurses as described in the labor code. Aug-18 Occupational Safety and OSH Management Systems The factory did not provide Conduct a general OSH The Compliance Health documented evidence of an assessment on a monthly Coordinator is in charge of internal assessment report for basis. the internal OSH general occupational and assessment and records health issues in the factory. are kept. Aug-18 Occupational Safety and OSH Management Systems The employer did not submit Declare accidents to The accidents are reported Health records of work-related OFATMA on a monthly to OFATMA on a monthly accidents and diseases to basis . basis. OFATMA. Aug-18 Occupational Safety and OSH Management Systems The OSH policy has not been Translate the OSH policy The document is translated Health developed in consultation into the local language and and presented to workers with workers and their consult with worker during OSH meetings. representatives. representatives to make necessary adiustment in Aug-18 Occupational Safety and Working Environment The workplace is not clean. Hire additional cleaners and New bags are being added Health clean more regularly. to machines to automatically to receive trash Aug-18 Occupational Safety and Working Environment Workplace temperature Use electrical exhaust fans Two (2) more exhaust fan Health exceed BW recommended or air conditioning. Ensure and several fans have been limit of 30 C in all sections. that the air-flow to and installed. from the fans is not Aug-18 Occupational Safety and Welfare Facilities Insufficient number of toilets. Increase the number of Health toilets. Aug-18 Occupational Safety and Welfare Facilities Clorox and/or hand sanitizers Ensure that soap is Management has provided Health were being provided to available to workers need. liquid soap and appointed workers instead of soap. a person for the verification. Aug-18 Occupational Safety and Worker Protection The employer did not provide Provide anti fatigue mats Management has provided Health foot rests or shock absorbing for standing workers new anti fatigue mats for mats to standing workers. standing workers . Aug-18 Occupational Safety and Worker Protection Management did not provide Provide proper mask to Management has provided Health proper mask to workers using workers. proper mask to workers chemicals and hazardous using chemicals in the substances. inspection sections. [page 188] Aug-18 Working Time Leave Breastfeeding break is not Give workers who are breast A meeting was held with systematically granted. feeding children the the supervisors. required time for Breastfeeding women are breastfeeding with full pay. informed regarding their rights. À form has been implemented and rnmmnniinicatad ta #ha Aug-18 Working Time Overtime The factory did not show Use a form to request The factory has modified evidence of consent from the overtime from workers the contract that has been workers to work overtime. which includes the number approved by MAST and of hours required and a workers are informed about space for worker signature. their rights. Aug-18 Freedom of Association and Interference and Termination or non-renewal Reinstate the 9 terminated Only four workers are left. Collective Bargaining Discrimination of worker's employment workers. Negotiation for a solution is contracts due to union still taking place. Our last membership or activities. meeting was on July 12th 2019. Aug-18 Freedom of Association and Union Operations The employer did not provide Update the internal policies Collective Bargaining the trade unions the regarding freedom of necessary access from one association and allow union building to another. representatives to participate in union activities during non [page 189] BETTER WORK HAITI - 22ND SYNTHESIS REPORT . Factory: Quality Sewing Manufacturing S.A. : Location: Port-au-Prince Number of workers: 488 Date of registration: Oct-09 Date of last two Better Jul-19 Feb-21 Work assessments: Advisory and Training Services Mar-21 Virtual advisory meeting 1st Virtual Advisory Visit to discuss the following points: - Discussion related to Non-Compliance point found in last assessment - Discussion about the renewal of the Bipartite Committee - Perspectives for 2021 - Training plan Nov-20 Virtual advisory meeting Virtual meeting with management on latest factory's improvement. Virtual meeting with Bipartite committee on ways to improve communication to workers. Oct-20 Virtual meeting with management. Discussion: Update since advisory meeting. Discussion 2 Access to care program. Discussion 3: Training. Factory to share protocol on Covid 19 Sep-20 Virtual advisory meeting Virtual meeting with management. Discussiont: Protocol on Covid 19 and guidelines Discussion 2 Social benefits ONA &OFATMA Discussion 3 September training catalogue. Discussion 4: Improvements on the IP. Jun-20 PICC Meeting Virtual meeting on the preventing measures applied in the factory and the related impact. Jun-20 Virtual advisory meeting Virtual meeting with management on the improvement plan update.Virtual meeting with Bipartite committee on preventing measures applied by the factory. IMPROVEMENT ASSESSMENT COMPLIANCE CLUSTER COMPLIANCE POINT DETAILS OF NON COMPLIANCE PRIORITIES REMEDIATION EFFORTS MONTHS Assessment Feburary 2021 Feb-21 Working Time Regular Hours Inaccurate attendance record. Install proper punch 3 system. Feb-21 Working Time Regular Hours Factory does not provide the Give the legally required 3 breastfeeding breaks. break to all breastfeeding women. Feb-21 Working Time Regular Hours Pregnant workers are not allowed to take Give the legally required 31 two extra breaks. break to all pregnant women. [page 190] Feb-21 Working Time Regular Hours Working hours including break time were Post working hours 3 not posted in all building. including break time in all building were all workers can see it. Feb-21 Occupational Safety and Emergency Preparedness Evidence of risk assessment was available. Develop risk assessment 25 Health procedure. Perform regular risk assessment. Feb-21 Occupational Safety and Emergency Preparedness The employer did not conduct at least 2 Conduct fire drill at least 96 Health emergency drill per year. twice a year. Feb-21 Occupational Safety and Emergency Preparedness Emergency exits were Obstructed in Keep emergency exit 3 Health Building 2. unobstructed. Feb-21 Occupational Safety and Emergency Preparedness Evacuation plan of one building is not Post updated 72 Health updated and no evacuayion plan for evacuation plans for all another one. buildings Feb-21 Occupational Safety and Emergency Preparedness Fire extinguishers were not properly Provide adequate 54 Health maintained and some areas were missing firefighting equipment fire extinguishers. and Ensure regular maintenance is done. Feb-21 Occupational Safety and Emergency Preparedness Obstructed fire alarm in building 1. Fire Ensure that all building 54 Health alarm system not installed in the building has a functioning alarm 2. system. Feb-21 Occupational Safety and Health Services and First First aid training had not been provided to Provide First aid training 3 Health Aid workers. to at least 10 percent of the workforce. Feb-21 Occupational Safety and Health Services and First Isufficient medical personnel Contract one doctor and T2 Health Aid one additional nurse Feb-21 Occupational Safety and Health Services and First Free annual medical checks was not Arrange free annual 84 Health Aid provided to workers medical checks for workers [page 191] Feb-21 Occupational Safety and Health Services and First Free health checks was not provided to Provide health checks to 31 Health Aid workers exposed to work-related hazards. workers exposed to work- related hazards at least twice a year. Feb-21 Occupational Safety and Health Services and First Health checks was not provided to Provide health checks to 86 Health Aid workers within the first three months of workers within the first hiring. three months of hiring. Feb-21 Occupational Safety and Welfare Facilities Insufficient number of Toilets. Increase the number of T2 Health toilets. Feb-21 Occupational Safety and Working Environment Light levels were inappropriate in all the Ensure the lighting is 52 Health working sections. adequate and adapted to worker's needs. Feb-21 Occupational Safety and Working Environment Workplace temperatures levels are Monitor the temperature T2 Health unacceptable level and maintain it under 30 C inside the workplace. Feb-21 Occupational Safety and Worker Protection Social distance is not respected on the the Ensure that 1.5 meter of 3 Health factory. distance is respected Within the workplace. Feb-21 Occupational Safety and Worker Protection Improper maintenance of electrical system Post hazard sign on all 31 Health of the factory electrical panels. Feb-21 Occupational Safety and Worker Protection Several workers were not using the safety Provide machine safety 113 Health guards installed on their machines. No training to all workers. evidence of training were available Keep record of training provided. Feb-21 Occupational Safety and Worker Protection The factory did not provide appropriate Provide Heavy lifting 3 Health PPE to all workers. support to all workers. Feb-21 Occupational Safety and Chemicals and Hazardous Eye washing facilities were not available in Install eye wash stations 31 Health Substances sections where chemicals are used where chemicals are used. [page 192] Feb-21 Occupational Safety and Chemicals and Hazardous The factory did not train workers using Provide training to all 113 Health Substances chemical and hazardous substances. workers who are working with chemicals. Keep a record of the training provided. Feb-21 Occupational Safety and Chemicals and Hazardous The factory does not have appropriate Ensure that spot 3 Health Substances spot cleaning area. cleaning area is isolated. Vacuum machines, exhausts and eye wash station are working properly. Feb-21 Occupational Safety and Chemicals and Hazardous MSDSs are not available in local language Ensure that MSDS are 109 Health Substances for all chemicals used in the workplace. available and posted where all chemical products are used. Feb-21 Occupational Safety and Chemicals and Hazardous Chemicals and hazardous substances Remove chemical from 25 Health Substances were not properly stored the sun. Store the chemicals and hazardous substances BRRERTE Feb-21 Occupational Safety and Chemicals and Hazardous Chemical and hazardous substances are Label all chemicals and T2 Health Substances not properly labelled. hazardous substances used in the workplace. Feb-21 Occupational Safety and Chemicals and Hazardous Inventory of chemicals and hazardous Update inventory of T2 Health Substances substances is not updated. chemicals and hazardous substances in the the workplace. Feb-21 Occupational Safety and OSH Management Systems Hazard signs were not posted near the Post hazard signs in all 25 Health sewing lines requiring workers to use required locations. protective equipment. Feb-21 Occupational Safety and OSH Management Systems Factory does not have a building permits Have the building 3 Health that covers all structures. inspected by the proper authorities and provide the certificate. Feb-21 Occupational Safety and OSH Management Systems The employer has not developed any Develop mechanism to 31 Health mechanism to ensure cooperation on OSH ensure cooperation on matters. OSH matters, by establishing an OSH committee [page 193] Feb-21 Occupational Safety and OSH Management Systems Management could not provide evidence Conduct OSH internal 112 Health of OSH assessment reports for the last 12 assessment in a regular months. basis. Feb-21 Contract and Human Contracting Procedures Non-production workers who work in the Factory needs to safety belts are provided 3 Resources warehouse did not have safety belts for systematically ensure to workers. heavy lifting. that all safety precautions are enforced. Feb-21 Contract and Human Employment Contracts Workers' contract did not comply with the Review the employment 50 Resources Labor Code. contract to include the required elements. Feb-21 Compensation Social Security and Other Inaccurate to OFATMA for maternity and Collect and forward 3 50 Benefits health insurance. per cent of workers’ base salary to OFATMA for maternity and health insurance. Feb-21 Compensation Social Security and Other Inaccurate to OFATMA for maternity and Pay 3 per cent of 50 Benefits health insurance. workers’ base salary to OFATMA for maternity and health insurance. Feb-21 Compensation Social Security and Other No proof of payment to OFATMA for work Management needs to 3 Benefits related accident was shared During the contact OFATMA to assessment visit make the payment. Compensation Social Security and Other Worker's contribution to ONA is late. Collect and forward 50 Benefits workers’ contribution to ONA on time. Feb-21 Compensation Social Security and Other Employer's contribution to ONA is late. Pay employer's 50 Benefits contribution to ONA on time. Feb-21 Compensation Paid Leave Inaccurate annual leave payments. Calculate the annual 3 leave on worker's daily average earnings Feb-21 Compensation Wage Information, Use and Lack of accuracy of overtime hours. Pay and report overtime 22 Deduction according to the legal requirements. [page 194] Feb-21 Compensation Overtime Wages Not all overtime hours were reported in Pay overtime 32 the payroll records. accordingly. Assessment July 2019 Jul-19 Occupational Safety and OSH Management Systems The factory has a system in place to clean Have a checklist to Health and disinfect the workplace. However, the record the daily cleaning factory is not keeping any records to and disinfection of the monitor such activity. workplace. Jul-19 Worker Protection The factory check all workers’ and visitors’ Keep register for all the body temperature upon entry. However, it workers and workers fails to keep a register for all persons who who present a present a temperature of 38C and above? temperature of 38 C and above. Jul-19 Occupational Safety and OSH Management Systems The factory does not have a Covid 19 Have an effective Health protocol that includes Covid19 protocol in A COVID 19 task force place. -Reporting Procedures (Method for workers and supervisors to report issues related to COVID 19 to management and government health official) «Handling procedure of suspected cases (Isolation room; PPE; hand washing station; gloves, disposable shoe covers; isolation gown and cap) -Factory should keep a registry for all workers who present a body temperature 38C and above. However, the protocol includes: Hygiene procedures (Hand washing, Cleaning of workstation, cleaning of machines and tools, and receiving an delivery of supplies) -Entry and Exit procedures (Measure body temperature; Ensure hand washing; ensure the use of mask; observe that cough, sneezing and shortness of breath). [page 195] Jul-19 Working Time Regular Hours Workers' interview revealed that they are Provide two additional entitled to at least 30 minutes of daily breaks to pregnant break. However, pregnant workers are not women. allowed to take two extra breaks. Management stated they were not aware of the need to give additional breaks to pregnant workers. Jul-19 Occupational Safety and Emergency Preparedness During the assessment visit, no evidence Develop an emergency Health of risk assessment was available. Worker's preparedness interview revealed that they are not aware procedures. Perform of the risk and how to react in case of regular drill for workers. emergencies. Management stated that it would develop an emergency preparedness procedure and also install an alarm in the cutting building. Jul-19 Occupational Safety and Emergency Preparedness According to documentation, as well as Conduct at least 2 fire Health interviewed workers and management, the drills within a year. last fire drill was conducted in November 2018, and the one before that, in May 2018. Better Work recommends an emergency drill avr À manthe Jul-19 Occupational Safety and Emergency Preparedness The main building has an evacuation plan Identify the location of Health that indicates the location of the escape the fire extinguisher in routes, emergency exit doors, assembly the evacuation map. area. However, the evacuation plan is Ensure that mezzanine missing the location of fire extinguishers has a evacuation plan. and the mezzanine. In addition, no Post an evacuation plan evacuation plan is available in the cutting in the cutting building. building. Management explained that they will update the evacuation plan and display the missing one in the cutting building. [page 196] Jul-19 Occupational Safety and Emergency Preparedness Access to 1 of the fire extinguishers in the Ensure that fire fighting Management identified all Health budding section and the pressing section equipment are properly fire extinguisher in use in of the main building was obstructed by mounted. Add a fire the workplace. Fire boxes. The fire extinguisher in the extinguisher on the extinguisher are now mechanical workshop was not properly mezzanine floor. identify easily accessible. mounted and no fire extinguisher was fire extinguishers in the available on the mezzanine floor. cutting building. Moreover, assessors found that all fire extinguishers in the cutting building were unidentified. Jul-19 Occupational Safety and Emergency Preparedness During the assessment visit assessors Ensure that fire fighting Health noticed that the fire alarm in the main equipment are building was obstructed by a box of accessible and available. fabrics near the pressing section. In addition, no fire alarm system was observed in the cutting building. Management said they knew about it and planned to purchase an alarm system for this building. Jul-19 Occupational Safety and Health Services and First Assessor's observations and statements Contract one doctor and Health Aid by management staff and workers one additional nurse as confirmed that the factory has 1 full time medical staff. nurses. To comply with the Haitian Labour Code, a factory of this size must have a permanent onsite medical service, with at least 2 nurses and 3 doctor's visits per week Jul-19 Occupational Safety and Health Services and First Interviewed workers stated that the factory Provide a free annual Health Aid does not provide workers with free annual medical checks to health checks. Management explained workers. OFATMA is the responsible institution for performing medical checks and had conducted these in the past. They have sent a letter to OFATMA and they did not receive an answer. OFATMA receipt shows that the factory has not paid for this service (carte de sant©). [page 197] Jul-19 Occupational Safety and Health Services and First Interviewed workers stated that the factory Provide health checks to Health Aid does not provide free health checks to workers exposed to work- workers exposed to work-related hazards. related hazards Management explained OFATMA is the responsible institution for performing medical checks and had conducted these in the past. They have sent a letter to OFATMA and they did not receive an answer. OFATMA receipt shows that the factory has not paid for this service (carte de sant©). Jul-19 Occupational Safety and Health Services and First Interviewed workers stated that the factory Provide health checks to Health Aid does not provide workers health checks workers within the first within the first three months of hiring. three months of hiring. Management explained OFATMA is the responsible institution for performing medical checks and had conducted these in the past. They have sent a letter to OFATMA and they did not receive an answer. OFATMA receipt shows that the factory has not paid for this service (carte de santé). Jul-19 Occupational Safety and Welfare Facilities The factory has an eating area that can Ensure that eating area Health only accommodate 40 per cent of workers can accommodate all in the main building. Assessors also the workers. noticed workers were sitting on the floor during the lunch break. In addition, there is no eating area in the cutting building. Jul-19 Occupational Safety and Welfare Facilities During the assessment visit, assessors Provide soap in all Health noticed that soap was available in the toilets. main building. However, in the cutting building soap was not available in the men's toilets and workers complained about this issue during interview. Management said they have in stock and will make sure it's available on a regular basis. [page 198] Jul-19 Occupational Safety and Welfare Facilities The factory has 12 functioning toilets for Have a sufficient toilets Health women and 4 toilets for men. Under the number for the women. Haïtian Labor Code there should be at least one toilet for every 25 men and one toilet for every 15 women. With its current workforce, the factory should have 4 functioning toilets for men and 22 functioning toilets for women. Jul-19 Occupational Safety and Working Environment The level of lighting in the workplace is Ensure that light levels Health unacceptable: are appropriate in all Main Building working sections. -Sewing section 517 lux -Quality section 815 lux -Pressing section 279 lux - Packing section 44 lux Cutting Building -Cutting section 134 lux Better Work recommends a minimum of 300 lux for this section: Pressing section Better Work recommends a minimum of 500 lux for these sections: Sewing, cutting, packing Better Work recommends a minimum of 750 lux for these sections: Trimming, Inspection Jul-19 Occupational Safety and Working Environment Noise levels are unacceptable in the Maintain the noise level Health workplace. Assessors measured the noise to a maximum of 90 db levels as follows Main Building -Sewing section 94.3 db -Quality section 82.8 db -Pressing section 80.8 db -Packing section 85.3 db Cutting Building -Cutting section 90 db Better Work recommends a maximum of 90 dB for an 8-hour workday. [page 199] Jul-19 Occupational Safety and Working Environment Assessors measured the workplace Maintain the workplace Health temperatures as follows: temperature to At 12:50 Pm maximum of 30 C. Outside temperature was 32.8 C Main Building -Sewing section 34.9 C -Pressing section 34.6 C -Quality section 35.4 C - Packing section 35.5 C Cutting Building -Cutting section 36.7 C Better Work recommends a temperature below 30 C Jul-19 Occupational Safety and Worker Protection Assessors observed that the electrical Post hazards signs Health panels were missing hazard signs in the where needed. cutting building. Jul-19 Occupational Safety and Worker Protection Assessors observed that one generator Ensure that the Health was not grounded and circuit breaker generator is grounded enclosed in a wooden box. Moreover, and circuit are safeguard uncovered electrical outlets were also in non combustible observed in the workplace and unlabelled material. Identify the breakers in the electrical panels in both breakers in the electrical buildings, the main building and the panel and ensure that cutting building. electrical maintenance is done regularly. Jul-19 Occupational Safety and Worker Protection About 30 per cent of all sewing machines Equip the machines with Health in the main building were missing finger their necessary guards. guards, eye guards and pulley guards. Management explained that they will install all the required safety guards. [page 200] Jul-19 Occupational Safety and Worker Protection Several workers in the main building were Provide training on the Health not using the safety guards installed on safe usage of sewing their machines. Interviewed workers machines. Keep records explained that management did not train of training provided in them on how to safely use machines. The that regard. management also could not provide any evidence of training provided to workers to properly use personal protective equipment and machines. Management stated that all workers know it is necessary to use the protection on the machines. Jul-19 Occupational Safety and Chemicals and Hazardous During the assessment visit there were no Provide eye wash facility Health Substances eye washing facilities in the embroidery where chemicals are section where chemicals such as Thinner used. are used. Jul-19 Occupational Safety and Chemicals and Hazardous No MSDS were available for chemicals Ensure that MSDS are Health Substances such as Thinner, Diesel fuel and terminal available in the area cleaner in the embroidery section. Also for where the corresponding WD 40 and machine oil in the mechanic chemicals are used and workshop and for Naphta in the chemical stored. warehouse. In addition, for plastic roof coolant, cement and paint, silicone sealant, cleaning solution, in the stock near the clinic. Jul-19 Occupational Safety and Chemicals and Hazardous Chemicals were not properly stored. Remove chemical from Health Substances Assessors found a stock of flammable the sun. Store chemicals such as Naphtha near the appropriately the compressor room of the main building chemicals. and also several containers of diesel fuel were stored in the sun. Management said they will removed the containers from the sun. [page 201] Jul-19 Occupational Safety and Chemicals and Hazardous Assessors found two unlabeled bottle of Label all chemicals used Health Substances thinner in the embroidery section next to in the workplace. the production office. Unlabelled containers of oil in the mechanic workshop and near the compressor room. In addition, several containers of Diesel fuel unidentified next to the generator room. Management said they will address these issues immediately. Jul-19 Occupational Safety and Chemicals and Hazardous During the assessment visit, no inventory Keep an inventory for all Health Substances of chemicals and hazardous substances chemicals including was available. Assessors found in the Thinner, Diesel fuel, workplace chemicals such as Thinner, coolant, silicone sealant, Diesel fuel, coolant, silicone sealant, Naphta, terminal cleaner, Naphta, terminal cleaner, cleaning cleaning solution, solution, machine oil, plastic roof cement machine oil, plastic roof and paint. Management said they did not cement and paint. know they ought to keep an inventory for those products, thus, they will plan accordingly. Jul-19 Occupational Safety and OSH Management Systems Assessors observed that no hazard signs Post hazard signs where Health were posted near the sewing lines needed. requiring workers to use protective equipment . Management said they will post the hazard sign and inform workers about the instructions. Jul-19 Occupational Safety and OSH Management Systems The employer has not developed any Health mechanism to ensure cooperation on OSH matters. While management had appointed delegates, there were no minutes of the OSH committee meetings available at the time of the assessment. Management said the factory intends on appointing an OSH officer to help ensure cooperation on OSH matters. Jul-19 Occupational Safety and OSH Management Systems During assessment, management could Conduct OSH internal Health not provide evidence of OSH assessment assessment in a regular reports for the last 12 months. basis. Management said it would work closer with the bipartite committees to internally evaluate occupational safety & health cafaty [page 202] Jul-19 Contract and Human Employment Contracts A review of worker's files from a list of Add the working hours in Resources interviewed workers revealed that the workers contracts. company keeps a recruiting form with a contract attached. However, the contract did not specify hours of work and amounts of pay. Management said it will update the format to include the missing element in future contracts. Furthermore, regarding contracts with apprentice workers, management did not gain approval from the Office of Manpower as required in Art 74 of the Haiïtian labor code. Jul-19 Compensation Social Security and Other The factory is registered with OFATMA for Collect and forward 3 Benefits maternity and health insurance. However, per cent of workers” the employer only collects and forwards 2 basic salary to OFATMA per cent of workers’ minimum wage for maternity and health instead of 3 per cent of workers’ basic insurance. salary to OFATMA. Management stated that the employer's association (ADIH) has an agreement with OFATMA to collect and forward only 2 per cent of the workers" minimum salary instead of paying 3 per cent of their basic salary. Although the agreement was shared with the EAs during the assessment, MAST did not confirm that this agreement is authorized by them. OFATMA is a public institution under the responsibility of MAST. Jul-19 Compensation Social Security and Other The factory is registered with OFATMA for Pay 3 per cent of Benefits maternity and health insurance. However, workers’ basic salary to the employer only pays 2 per cent of OFATMA for maternity workers’ minimum wage instead of 3 per and health insurance. cent of workers’ basic salary to OFATMA. Management stated that the employer's association (ADIH) has an agreement with OFATMA to collect and forward only 2 per cent of the workers’ minimum salary instead of paying 3 per cent of their basic salary. Although the agreement was shared with the EAs during the assessment, MAST did not confirm that this agreement is authorized by them. OFATMA is a public institution under the responsibility of MAST. [page 203] Jul-19 Compensation Social Security and Other The employer collects workers’ Collect and forward Benefits contribution to ONA on a regular basis. workers' contribution to The last payment of the employer's ONA on time. contribution to ONA was for the month of May and was done in July 7, 2019, while in fact, ONA payments should be submitted within the first 10 working days of each month for the previous month. Jul-19 Occupational Safety and Social Security and Other The employer collects workers’ Pay ONA on time. Health Benefits contribution to ONA on a regular basis. The last payment of the employer's contribution to ONA was for the month of May and was done in July 7, 2019. While in fact, ONA payments should be submitted within the first 10 working days of each month for the previous month. Jul-19 Compensation Wage Information, Use and During the assessment, assessors could Pay overtime Deduction not adequately assess for possible accordingly. discrepancy in the working hours compensated in the payrolls reviewed for the last 3 months. Time records were found to lack accuracy as management clocked in the entry and exit times for workers. Management says that it is working on a more efficient system to fix this issue. Workers' interview revealed they verify their wages according to their production quotas and not the working hours. Jul-19 Compensation Overtime Wages During the assessment assessors Pay overtime observed workers on sewing machine until accordingly. 4:00 PM. However, these overtime hours for workers working on an incentive scheme were not reported in the payroll records as management clocked in the entry and exit times. Interviewed workers said that sometimes they stay late in order to complete their production targets without any compensation for overtime hours. Management acknowledged that workers working on an incentive scheme stayed voluntarily to complete their quotas and are not compensated for overtime hours. [page 204] BETTER WORK HAITI - 22ND SYNTHESIS REPORT ., Factory: S&H Global 1-6 Location: Arrondissement du Trou du Nord Number of workers: 8,065 Date of registration: Jul-12 Date of last two May-19 Mar-21 Better Work Advisory and Training Services May-21 Training Virtual Introduction to Workers Rights & Responsibilities May-21 Training Virtual Socially Responsible Transitioning May-21 Training Virtual seminar to Workplace Cooperation and Communication May-21 Training Workplace Cooperation & Communication May-21 Training Virtual Sexual Harassment Awareness and Prevention May-21 Training Virtual training Covid-19 Emergency Preparedness May-21 Virtual advisory meeting Virtual meeting with management on improvement plan. Discussion was also on Factory 5 industrial dispute and on POSH training follow up. Virtual bipartite meeting on root cause of non compliance points and remediation path. Apr-21 Training Virtual OSH Event Workshop Mar-21 Training Virtual Industry Seminar on ILO Conventions 87 and 98 Mar-21 Virtual advisory meeting Virtual bipartite on the training on frequently asked question on freedom of association and training follow up plan to implement improvement at the workplace. Jan-21 Virtual advisory meeting Virtual meeting on Performance 2020 and advisory strategy for 2021. Discussion was on pending issue from Improvement plan. Bipartite meeting on main concern and modules challenges. ASSESSMENT COMPLIANCE CLUSTER COMPLIANCE POINT DETAILS OF NON IMPROVEMENT PRIORITIES REMEDIATION EFFORTS MONTHS COMPLIANCE Assessment May 2021 Mar-21 Compensation Paid Leave Daily break payment is not Compensate the lunch break. Company is still in consultation with 2 included in the annual leave MAST and ADIH so that we can have clear calculation. advice from them to plan and to make the appropriate decisions. Mar-21 Compensation Paid Leave Daily break payment is not Compensate the lunch break. Company is still in consultation with MAST 2 compensated. and ADIH so that we can have clear advice from them to plan and to make the appropriate decisions. [page 205] Mar-21 Compensation Paid Leave Sick leave does not include Compensate the lunch break. Company is still in consultation with 2 the daily break payment. MAST and ADIH so that we can have clear advice from them to plan and to make the appropriate decisions. Mar-21 Compensation Paid Leave All the paid leaves are wrongly Compensate the lunch break. Company is still in consultation with MAST 2 compensated as they don't and ADIH so that we can have clear advice included the lunch break from them to plan and to make the payment. appropriate decisions. Mar-21 Compensation Social Security and Employer's deduction to Compensate the lunch break. Company is still in consultation with 2 Other Benefits OFATMA for maternity and MAST and ADIH so that we can have clear health insurance is wrongly advice from them to plan and to make calculated as it does not the appropriate decisions. include the lunch break payment. Mar-21 Compensation Social Security and Other Worker's deduction to Compensate the lunch break. Company is still in consultation with MAST 2 Benefits OFATMA for maternity and and ADIH so that we can have clear advice health insurance is wrongly from them to plan and to make the calculated as it does not appropriate decisions. include the lunch break payment. Mar-21 Compensation Social Security and Employer's deduction to Compensate lunch break. Company is still in consultation with 2 Other Benefits ONA is wrongly calculated as MAST and ADIH so that we can have clear it does not include the lunch advice from them to plan and to make break payment. the appropriate decisions. Mar-21 Compensation Social Security and Other Worker's deduction to ONA is Compensate the lunch break. Company is still in consultation with MAST 2 Benefits wrongly calculated as it does and ADIH so that we can have clear advice not include the lunch break from them to plan and to make the payment. appropriate decisions. Mar-21 Contract and Human Termination Annual leave upon Compensate the lunch break. Company is still in consultation with 2 Resources termination is wronlgy MAST and ADIH so that we can have clear compensated as it does not advice from them to plan and to make include the lunch break the appropriate decisions. payment. [page 206] Mar-21 Contract and Human Termination Notice payment is wronlgy Compensate the lunch break. Company is still in consultation with MAST 2 Resources compensated as it does not and ADIH so that we can have clear advice include the lunch break from them to plan and to make the payment. appropriate decisions. Mar-21 Occupational Safety and Chemicals and The inventory does not Update the chemical inventory This problem has been solved, the 34 Health Hazardous Substances include all the location even on a regular basis. compliance department via the factory tough chemicals were stored compliance officers will review the in different places. inventory weekly to avoid this problem Mar-21 Occupational Safety and Chemicals and Hazardous Several unidentified containers Ensure that all chemical used in All chemicals have been well identified, the 64 Health Substances of oil, thinner and diesel. the workplace are properly compliance team gave a training. COs will labelled. perform COs will do periodic inspections to avoid this issue. Mar-21 Occupational Safety and Chemicals and Several containers of solvent Ensure that chemical are stored All chemicals have been moved from 24 Health Hazardous Substances KO-30 exposed to the sun in in appropriate places. inappropriate areas to their respective one building. places. Compliance team performed training for all workers who are using chemicals. Cos will keep monitoring the factories to avoid this issue Mar-21 Occupational Safety and Chemicals and Hazardous Several chemicals found Ensure that all chemical have MSDS is available for all chemicals used 24 Health Substances without MSDS in places where MSDS available where chemical within the Factory. The mechanical they are used. are used or stored. workshop secretary will check the entry of each new chemical and request the appropriate MSDS. Training has been conducted for all workers who use chemicals. COs will be more focused during weekly inspections Mar-21 Occupational Safety and Chemicals and Missing eye wash stations in Install an eye wash station near Problem is resolved, Fco Reviewed and 24 Health Hazardous Substances cutting and packing section the cutting section and packing ensured that all eyes wash function of building 3. section of building 3. properly with sufficient pressure. Compliance will make weekly follow-up to the avoid the repetition of this issue Mar-21 Occupational Safety and Worker Protection Appropriate mask were not Provide appropriate masks to The issue is solved. Compliance Officer 64 Health provided to workers using workers using thinner in building trained workers on the importance of safety thinner in building 3. 3. Train mechanic worker on the belt while working in unloading area; now safe use of the equipment. workers use it correctly. Next purchas will be make in advance [page 207] Mar-21 Occupational Safety and Worker Protection Absorbing were missing for Provide shop absorbing mats to The problem have been solved. All the 2 Health several standing workers. workers in the packing section of workers have their standing mat, Building 1 and emposib section compliance hade a meeting with workers of building 6. to explean them the necesity of using standing map. ispection will carery out to avoid this issue Mar-21 Occupational Safety and Worker Protection Lack of maintenance of Ensure that electrical equipment The electricians have evaluated and fixed 24 Health electrical equpment. Improper are properly maintained. the issue so that these will not happen isolation of electrical of again. Maintenance department agreed to electrical wires in mechanic always notify compliance team before workshop. they have to do these types of installations Mar-21 Occupational Safety and Worker Protection Adaption to COVID-19 and Ensure to maintain a social Since the company starts working after 8 Health workers are reluctant to distance of 1.5 m. the COVID-19, the company has taken all comply to protective the necessary measures to respect the measure after 1 year of this social distance of 1,5m. Worker's station pandemic. has been distanced in all the areas, including Folding, Inspection and press. Mar-21 Occupational Safety and Working Environment Noise level exceeded 90 dB in Ensure that the noise level is The problem have been fixed. All the 64 Health several sections. under 90 dB in all sections. machines and compressors that are not being used, the person in charge of playing music at the factories is informed about the volume limit. To have à better control on this issue, compliance department has procured a sound meter, and the revision of this point will be done weekly during our self-evaluation. Mar-21 Occupational Safety and Working Environment Lux level inappropriate in Ensure that lux level is 24 Health several sections. appropriate in all section. Mar-21 Occupational Safety and Welfare Facilities Workers complained about the Install the drinking water stations Some of the water installations were 2 Health location of drinking water in amore appropriate area. relocated from next the bathrooms to stations next to the toilets. others locations and company has made a wall to separate the ones those that could not be relocated. Cleaning is doing more often in bathrooms to avoid the repetition of this issue. [page 208] Mar-21 Occupational Safety and Health Services and First One first aid box missing Ensure that the first aid boxes This problem was solved, the first aid 40 Health Aid items such as alchohol and are equipped with necessary boxes as been completed, they have been gause. supplies. completed with all the necessaries medications. Weekly inspection will carry out to avoid this issue Mar-21 Occupational Safety and Emergency Preparedness One fire extinguisher was Ensure that fire extinguishers All fire extinguishers are available and free 2 Health obstructed in the indoor remained unobstructed. of any obstruction. The check lists of the warehouse. fire extinguishers will be reviewed more frequently to avoid this problem. Mar-21 Occupational Safety and Emergency Evacuation map is not Insert the assembly point on the This issue as been fixed, all the meeting 37 Health Preparedness updated. evacuation map and update point has the location of the evacuation evacuation plan of building 3. maps. for fty#3, the map as been updated and ported in the module. Mar-21 Occupational Safety and Emergency Preparedness Evacuation routes obstructed Ensure that escape route This problem has been corrected, Al 34 Health with boxes. remained unobstructed during the evacuation routes are free of all kinds of working hours. obstacles. The Compliance department will carry out inspections more often during the work day to ensure that the routes are always free. Audio reminder are shared with the workers on a regular basis. Mar-21 Occupational Safety and Emergency Electrical cabinets mounted Replace the wooden box by a The electrical installations has benn fixed 2 Health Preparedness on wooden box in building 3. more suitable material. well , the electricians have taken notes so that these will not happen again. Maintenance department agreed to always notify compliance team before they have to do these types of installations Assessment May 2019 May-19 Occupational Safety and OSH Management The factory does not have an Review the protocol and include Factory is keeping already the temperature Health Systems adequate Covid 19 protocol the missing procedure of keeping of employees as per recommendations. that includes all the relevant a register for all workers. Management edited a Covid 19 prevention elements. checklist where the procedure of taking a temperature register is written. [page 209] May-19 Occupational Safety and Emergency 4 buildings only conducted Conduct an evacuation drill Normally according to the procedure, Health Preparedness one emergency drill during every 6 months. evacuation drills are conducted every six the last 12 months. months, and this year it was undergoing the evacuation simulations because the company had a plan for each Module, unfortunately only two of our factories had the chance to perform their simulation before arriving BWH. Facilities 1- 2-3 and 4 are performed their evacuation simulation just after the BWH evaluation in July of this year. Module 1 = 12/08/2019 - 1639 employees Module 2 = 08/06/2019 - 1534 employees Module 3 = 08/09/2019 - 1538 employees Module 4 = 08/09/2019 -1648 employees He noce os cool ont il May-19 Occupational Safety and Emergency Preparedness Evacuation routes obstructed Ensure that evacuation routes More training for internal security guards to Health With fabrics. Emergency exits remain unobstructed. Ensure that have more agents available for overtime, locked during overtime hours. à minimum of 2 exits are open and all exits are identified and always stays near the area where workers are open during working hours. preforming overtime. May-19 Occupational Safety and Emergency The evacuation plans did not Ensure to display the meeting The procedures and the evacuation plan Health Preparedness show the meeting points. point in the evacuation plan. have been put to the test and all One exit sign and two Mark the emergency exit door. emergency exits are well marked and emergency lights on 2 exits Conduct an OSH assessment for _ identified according to the procedures in were missing. the building used temporarily as place on emergency evacuation. And a warehouse. assembly points is in all evacuation maps. This issue has been corrected as all evidence have been given accordingly and now all maps show the meeting points in relevance to the evacuation map. May-19 Occupational Safety and Emergency Preparedness No alarm system had been Equip the new building with alarm The whole system in general is well Health installed in one of the system where there are workers organized and updated according to health buildings. The alarm system performing a daily task. and safety standards. Fire alarm system is did not work correctly in reviewed and adjusted according to the another building. procedures and operates normally.All fire safety systems have been properly equipped in factory 8(Warehouse). Thus, this issue has been completely corrected. Close monitoring will be done in order to [page 210] May-19 Occupational Safety and Health Services and First There were no first aid kits in Ensure that medical supply are Medication management is strengthened Health Aid one of the buildings. available in area where there are in order to have all the drugs available and workers. Remove expired to ensure that the drug inventory is products. updated. All expired drugs have been replaced. May-19 Occupational Safety and Health Services and First Insufficient number of nurses. Have an adequate number of 1) All the nurses’ position have been Health Aid nurses regarding the workforce. relocated back again into the factory's medical field. 2) The compliance department will discuss With administration regarding additional nurse employment. 3) Administration will communicate with Share Hope in order to come up with ideas or trainings to encourage nurses and involve them in the workplace. May-19 Occupational Safety and Health Services and First Incomplete health checks for Ensure to arrange an annual The factory has its internal system to Health Aid workers. medical health check for all provide internal medical checks for all the workers. workers. May-19 Occupational Safety and Health Services and First Incomplete health checks for Ensure to arrange an annual The factory has its internal system to Health Aid workers exposed to work- medical health check for workers provide internal medical checks for all the related hazards. exposed to work-related hazards, workers. at least, twice a year. May-19 Occupational Safety and Health Services and First Incomplete health checks for Ensure to arrange an annual Factory performed internally medical Health Aid workers within the first three medical health check for workers checks for all workers. months of employment. Within the first three months of employment. May-19 Occupational Safety and Welfare Facilities Changing facilities were not Post communication on the floor Health accessible to warehouse regarding the usage of the Workers. shower. May-19 Occupational Safety and Welfare Facilities Soap was not available inthe Provide soap in available in Soap is available in the bathroom and Health men's bathroom of 3 men's bathroom. posters are sticked in the bathrooms to buildings. raise workers awareness regarding the use of soan May-19 Occupational Safety and Working Environment Light levels were insufficient in Ensure that light levels are Light bulbs that did not provide sufficient Health various sections of the appropriate in all working lights are changed and replaced by others, workspace. sections. furthermore some sport lights are installed in the buildinss May-19 Occupational Safety and Working Environment The noise level in some Maintain the noise level to a The volume of the device is kept down to Health areas of the workspace maximum of 90 dB in allthe a reasonable level, a poster is put next to exceeded 90 db. working sections. the device as à reminder to the in charge so that he avoid turn it the volume loud, and earmuffs are provided to workers of #he nniev araac [page 211] May-19 Occupational Safety and Working Environment Temperature levels exceeded Keep the temperature to a The main gates are all opened widely during Health 30 Cin all working sections. maximum of 30 C in all sections. the working hours to ease the entrance of air in the buildings, while mechanics are fixing the broken extractors. May-19 Occupational Safety and Worker Protection Hazard signs missing on one Install hazard sign on all After the audit all electrical panels were Health electrical panel. electrical panel. revised and all hazard sign were posted correctly. Now mechanic responsible has checked all electrical panels to avoid this happen again. New building were inenertad and hazard cion ie nncted May-19 Occupational Safety and Worker Protection Improper isolation of electrical Ensure that electrical All electrical equipment were revised and Health wires in mechanic workshop maintenance is regularly done. appropriate necessary is now well installed, on 1 building and in one Ensure that electrical installations some of these issues were corrected at the mechanic shop outside. are properly safeguarded. same time and changing some Electrical outlet installed on unappropriate electrical materials. Now combustible material such as everything is on safety point. wood in mechanic workshop of one building - Breakers not labeled on electrical panel mechanic area and sewing machines warehouse of 1 building. May-19 Occupational Safety and Worker Protection The factory did not provide Provide training on the proper Factory were plan to train all the workers Health documentation of any use of protective equipment to on H&S ( PPEs ) in the workplace, factory training for workers on workers using dangerous had traked a day to train all the workers, proper use of personal materials and equipment. more or less 1500 workers per module protective equipments and and report and attendance list where machines. recorded as proof. Example: Module 1 = 09/15/2018 - 1549 employees Module 2 = 04/30/2019 -1534 employees Module 3 = 04/22/2019 -1464 employees Module 4 = 09/15/2018 - 1475 employees May-19 Occupational Safety and Worker Protection Workers were not provided Provide adequate protective All the personal protection equipment has Health adequate protective equipment to workers in the been procured and handed over to the equipment in the boiler room boiler room, maintenance workers in all the necessary areas. and the maintenance department and in the welding department. welding workshop. [page 212] May-19 Occupational Safety and Chemicals and Eyewash station was not Provide washing facility where All the chemical storage section are Health Hazardous Substances available in the chemical chemicals and hazardous equipped with all necessary as required, warehouse. substances are used and stored. sand box, eyes wash station . Training received form Better Work on Hazard management risk and control. Internal training was also provided. May-19 Occupational Safety and Chemicals and Hazardous Several hazardous chemicals Post MSDS in area where For this failure, the review of all products we Health Substances were found without material chemical are used and stored. use have all their MSDS available and in the safety data sheets. local language. Now all these chemicals have their own MSDS posted in the using section and <tarase area May-19 Occupational Safety and Chemicals and Several containers of Store the chemical in an According to the recommendations of Health Hazardous Substances flammable chemicals found appropriate location. Monitor national and international standards, the exposed to the sun. closely to take appropriate storage of chemicals are made by type Chemical storage area was action when necessary. and separated according to their level of not sufficiently ventilated. flammability and in a well-ventilated space. The factory installed some thermometer to have control of the level on temperature permanently.This task duly was assigned to FCOS. May-19 Occupational Safety and Chemicals and Hazardous One unlabelled container of Label all containers. The products are all identified in Creole and Health Substances solvent found. Primary MSDS available for use as well. Training containers written in Korean sessions to support the application and use language. of hazardous chemicals. AIl chemicals products containers are well labeled in creole in all storage section. May-19 Occupational Safety and Chemicals and Some chemicals are not include the storage location of Internally the inventories were all well- Health Hazardous Substances included in the inventory. the chemicals used when stored ordered and separated to better control The inventory does not in different places. Train the use of the products with a general include all the locations. responsible person on chemical inventory for all the products that the management system. company uses. Training where provide to the workers that area use chemical. FCOs are using the new chemical inventory list to have control of all products used in the [page 213] May-19 Occupational Safety and Gender One sexual harassment case Strengthen the policy on the The compliance team and one union Health was reported involving one prevention of sexual harassment member conducted an investigation with female worker. by identifying clearly the different workers from the departments forbidden misconducts and the managed by the 2 Central American scale of sanctions. managers accused of sexual harassment. Train all supervisory line in the The 2 Central American managers Respectful workplace program. apologized to the worker while promising Activate an awareness campaign her not to have such behaviors. The two on factory's internal sexual central American managers received a harassment policy regarding the warning letter in which they were informed confidentiality and the protection that in case of recidive more drastic of the victim. sanctions would be taking against them. Furthermore, all the staff including foreign workkers, managers received a training on preventing sexual harassment in the [page 214] BETTER WORK HAITI - 22ND SYNTHESIS REPORT Factory: S&H Global Washing 7 Location: Arrondissement du Trou du Nord Number of workers: 1,567 Date of registration: Sep-18 Date of last two Mar-20 Mar-21 Better Work assessments: Advisory and Training Services Mar-21 Training Virtual Industry Seminar on ILO Conventions 87 and 98 Apr-21 Training Virtual OSH Event Workshop May-21 Training Virtual training Covid-19 Emergency Preparedness May-21 Training Workplace Cooperation and Communication May-21 Training Virtual Industry seminar on Workplace Cooperation and Communication May-21 Training Virtual Industry seminar on Socially Responsible Transitioning May-21 Training Virtual Industry Seminar on Workers Rights & Responsibilities Feb-21 Virtual advisory meeting Meeting with worker representatives to present the last assessment report.Meeting with the compliance team to review the improvement plan and discuss about overtime concerns. May-21 Virtual advisory meeting Meeting with workers representatives, meeting with some workers to discuss the training needs, meeting with the compliance team to follow up on mass dismissal, temporary suspension, risk assessment and OSH issues Nov-20 Virtual advisory meeting Virtual OSH tour, Meeting with the compliance team to review the pending issues from the last meeting ( COVID 19 procedure, OSH performance indicators, emergency preparedness procedures). Breastfeeding brake and brake for pregnant women,Disciplinary and Aug-20 Virtual advisory meeting Meeting With the compliance team to review the chemical management inventory: Chemical management procedure, OSH performance indicator and emergency preparedness procedure Jun-20 PICC Meeting Virtual meeting with the bipartite committee on prevention measures for COVID 19 and validation of the pending issues on the improvement Jun-20 Virtual advisory meeting Session with the compliance team regarding the established procedures for COVID 19 and priorities. Jun-20 Virtual advisory meeting Meeting with the compliance team to review the procedure on COVID-19. Review the improvement plan, the OSH self assessment and Chemical management procedures DETAILS OF NON ASSESSMENT COMPLIANCE CLUSTER COMPLIANCE POINT COMPLIANCE IMPROVEMENT PRIORITIES REMEDIATION EFFORTS MONTHS Assessment March 2021 Mar-21 Occupational Safety and OSH Management The factory does not have an Update the protocol and The company reviewed and 13 Health Systems appropriate include a COVID-19 task force. updated the COVID-19 policy. epidemic/pandemic protocol related to COVID-19 in place. [page 215] Mar-21 Occupational Safety and Emergency The evacuation map is not Update the evacuation map New evacuation maps have 3 Health Preparedness accurate. to show the right location of been printed and displayed. the floor layout. Mar-21 Occupational Safety and Emergency One fire extinguisher was Provide adequate firefighting All fire extinguishers have been 3 Health Preparedness missing the inspection equipment. intalled. tag,another one was missing in Then make sure that the the sewing machine storage equipment is in place and area. functioning. Mar-21 Occupational Safety and Emergency No smoke detector was Install smoke detectors where The smoke detectors have 3 Health Preparedness installed in a stock room where flammable material are been installed in all storage flammable material such as stored. areas. cartoon box were stored. Mar-21 Occupational Safety and Health Services and First Insufficient medical staff. Hire additional medical staffs. The factory has hired 3 3 Health Aid additional Nurses . Mar-21 Occupational Safety and Welfare Facilities The water test is not conducted Keep records of water test The Company is looking for 3 Health on a monthly basis. result on a monthly basis option to conduct the water tested on a monthly basis. Mar-21 Occupational Safety and Welfare Facilities Soap and paper is not available Ensure that paper is always The company has appointed 3 Health in the toilets after 1:00 Pm in available in the toilet someone to monitor the use of the afternoon. - Define who will check that toilet paper and soap. Posters paper is available (and include are displayed to educate this in the system of daily- workers. weekly checks) Mar-21 Occupational Safety and Chemicals and The employer did not keep Prepare and post MSDS The MSDS have been 24 Health Hazardous Substances chemical safety data sheets for where chemicals are used. translated and posted. all hazardous chemicals used in the workplace. Mar-21 Occupational Safety and Chemicals and Chemicals and hazardous Ensure that all hazardous and The factory has developed a 24 Health Hazardous Substances substances were not properly chemicals substances used in procedure for chemicals labelled in the workplace. the workplace are properly management and All labelled. chemicals are properly labeled. Mar-21 Occupational Safety and Chemicals and The inventory of hazardous Assign responsible persons The Supervisors of the 13 Health Hazardous Substances substances used in the factory for updating inventories of chemicals areas are in charge is incomplete. hazardous substances in the of updating the inventories of various locations where they harzadous substances. are stored or used. [page 216] Mar-21 Contract and Human Dialogue, Discipline and Workers interview reaveled that Provide additional trainings to Trainings have been 3 Resources Disputes one manager was addressing supervisors and managers. conducted for local and foreign the workers with abusive and Then Conduct regular self- workers. Investigation and improper language. assessment to check assessment is now applied on awareness a regular basis. Mar-21 Contract and Human Termination The employers pays workers - Discuss legal requirements The Company is still in 3 Resources their annual salary supplement with the General Manager consultation with MAST and upon termination. However, the - Pay the lunch break ADIH for more guidance. calculation of the basic salary - Include payment of the does not include the lunch lunch break in annual salary break payment. supplement upon termination Mar-21 Contract and Human Termination The employer compensates - Discuss legal requirements The Company is still in 3 Resources workers for unused paid annual with the General Manager consultation with MAST and leave upon termination. - Pay the lunch break ADIH for more guidance. However, the calculation of the - Include payment of the basic salary does not include lunch break in the annual the lunch break payment. leave upon termination Mar-21 Contract and Human Termination The employer provides the - Discuss legal requirements The Company is still in 3 Resources payment for the applicable with the General Manager consultation with MAST and notice period. However, the - Pay the lunch break ADIH for more guidance. calculation of the average - Include the lunch break earning does not include the payment in the calculation of lunch break payment. notice period Mar-21 Compensation Social Security and Other The employer pays workers - Discuss the legal The Company is still in 3 Benefits their salary supplement. requirements with the General consultation with MAST and However, the calculation of the Manager ADIH for more guidance. average earning does not - Ensure that workers’ salary include the lunch break supplement include the lunch payment. break payment Mar-21 Compensation Social Security and Other The employer collects and for 3 - Discuss legal requirements The Company is still in 3 Benefits percent of workers’ basic salary with the General Manager consultation with MAST and to OFATMA for maternity and - Include the lunch break ADIH for more guidance. health insurance. However, the payment in the contribution calculation of the basic salary sent to ONA does not include the lunch break payment. [page 217] Mar-21 Compensation Social Security and Other The employer contributes 3 - Discuss legal requirements The Company is still in 3 Benefits percent of workers’ basic salary with the General Manager consultation with MAST and to OFATMA for maternity and - Include the lunch break ADIH for more guidance. health insurance. However, the payment in the contribution calculation of the basic salary sent to OFATMA does not include the lunch break payment. Mar-21 Compensation Social Security and Other The employer collects and for 6 - Discuss legal requirements The Company is still in 3 Benefits percent of workers’ basic salary with the General Manager consultation with MAST and to ONA. However, the - Include the lunch break ADIH for more guidance. calculation of the basic salary payment in the contribution does not include the lunch sent to ONA break payment. Mar-21 Compensation Social Security and Other The employer contributes 6 - Discuss legal requirements The Company is still in 3 Benefits percent of workers’ basic salary with the General Manager consultation with MAST and to ONA. However, the - Include the lunch break ADIH for more guidance. calculation of the basic salary payment in the contribution does not include the lunch sent to ONA break payment. Mar-21 Compensation Paid Leave Workers are entitled to l hour of - Discuss legal requirements The Company is still in 3 lunch break and it is not with the General Manager consultation with MAST and compensated in the payroll. - Pay the lunch break ADIH for more guidance. Mar-21 Compensation Paid Leave The employer pays the 15 days - Discuss legal requirements The Company is still in 3 for annual leave. However, the with the General Manager consultation with MAST and calculation of the average - Pay the lunch break ADIH for more guidance. earnings does not include the - Include the payment of lunch break payment. lunch break in the annual leave payment Assessment March 2020 Mar-20 Occupational Safety and Worker Protection The factory has a system in Implement a checklist to Health place to clean and disinfectthe record daily cleaning and workplace. However the factory disinfection did not provide a copy of the Keep record in appropriate daily cleaning and disinfection location. record. [page 218] Mar-20 Occupational Safety and OSH Management The factory has a COVID 19 Develop a protocol that Factory has participated in the Health Systems protocol in place. However it is include a COVID-19 task force, review of the management missing the following: hygiene procedures, entry and guidelines for COVID 19 and Handling procedure of exit procedures and reporting has implemented the suspected cases. Procedures. recommendations. Mar-20 Occupational Safety and Emergency less than 10 percent of the Ensure that at least 10 The training has been Health Preparedness workforce including men and percent of the workforce is conducted for 140 Workers. women were trained to use trained firefighting equipment. Mar-20 Occupational Safety and Health Services and First less than 10 percent of the Ensure that at least 10 The training has been Health Aid workforce including men and percent of the workforce is conducted for 140 workers. women were trained in first aid. trained Mar-20 Occupational Safety and Working Environment Workplace temperature exceed Use electrical exhaust fans or All exhaust fans are correctly in Health BW recommended limit of 30 C cooling system. use and Mecanic department in all section. receive training to verify and monitor the fans reeularlv. Mar-20 Occupational Safety and Worker Protection The employer has not Train workers on the proper Training has been conducted Health effectively trained and use and this aspect is included in encouraged workers to properly the daily checks. use personal protective of PPE and machines. equipment and machines. Mar-20 Occupational Safety and Chemicals and The employer has not Conduct an additional training Additional training on Health Hazardous Substances effectively trained workers who to train all workers on chemical hazard pictograms work with chemicals and chemical hazard pictograms. was conducted for all workers hazardous substances. who are dealing with chemicals. Mar-20 Occupational Safety and Chemicals and The employer does not have Keep chemical MSDS for all All MSDS have been revised Health Hazardous Substances chemical safety data sheets for hazardous chemicals used in and posted for all hazardous all the hazardous chemicals the workplace. chemicals used in the used in the workplace. workplace. Mar-20 Occupational Safety and Chemicals and Chemicals and hazardous Define who control the All chemical containers have Health Hazardous Substances substances were not properly chemical container on receipt been properly labelled in labeled in the mechanic shop. from supplier and control the Creole so that the chemical label. Develop a chemical inside the bottles truly reflect management procedure. their content. [page 219] Mar-20 Occupational Safety and Chemicals and The employer did not maintain Assign responsible persons The chemical inventory has Health Hazardous Substances a complete inventory of for updating inventories of been updated and all hazardous chemicals used in hazardous substances in the chemicals can be traced, the workplace various locations where they reflected and followed-up are stored or used. through the use of the document. Mar-20 Occupational Safety and OSH Management Assessment of general Have someone in charge to Self-audit are held monthly. Health Systems occupational safety and health conduct general occupational These self-audits are kept and in the factory was not available. safety and health issues. saved in the Compliance department. [page 220] BETTER WORK HAITI - 22ND SYNTHESIS REPORT Factory: Sewing International S.A. Ç Location: Port-au-Prince Number of workers: 1,443 Date of registration: Oct-09 Date of last two Better May-18 Aug-19 Work assessments: Advisory and Training Services 21-Apr-21 Advisory meeting Virtual meeting with the compliance team for the implementation of the bipartite committee, Meeting with the compliance team to review the improvement plan: Annual leave, working environment, welfare facilities.Review of documentations Breast feeding brakes, Annual leave, compensation. Review the COVID-19 Policy. 28-Jan-21 Advisory meeting Meeting with the OSH committee to define the priorities for the year 2021 and identify training needs. 23-Nov-20 Advisory meeting Virtual Advisory to update social security calculation for base salary, progress on COVID 19 procedure and follow up on the status of bipartite committee. 7-May-21 Training Workplace Cooperation & Communication 6-May-21 Training Virtual Sexual Harassment Awareness and Prevention 5-May-21 Training Virtual training Covid-19 Emergency Preparedness 5-Mar-21 Training Virtual Industry Seminar on ILO Conventions 87 and 98 10-Jul-20 Training Virtual Preventing and Addressing Sexual Harassment and Abuse. 7-Jul-20 Training Virtual Effective Communication in the Workplace. 28-May-20 Advisory meeting Virtual advisory meeting to discuss COVID-19 protocol, technological resources for virtual services and compensation findings. 14-Feb-20 Advisory meeting Conducted advisory session with factory closing previous findings from past 4 improvement plans. 4-Dec-19 Advisory meeting Advisory visit to verify OSH non compliance resolutions and to have bipartite union/management meeting. 8-Nov-19 Advisory meeting Advisory visit to update Improvement plan and discuss PRI. COMPLIANCE DETAILS OF NON IMPROVEMENT REMEDIATION ASSESSMENT CLUSTER COMPLIANCE POINT COMPLIANCE PRIORITIES EFFORTS MONTHS Assessment October 2020 Oct-20 Occupational Safety OSH Management Factory does not keep a Provide documentation 8 and Health Systems record of training provided of any training during for the prevention of COVID- induction, refresher 19. provided to management and/or workers on COVID-19 prevention. [page 221] Oct-20 Occupational Safety OSH Management Factory does not keep a Keep a registry for all 8 and Health Systems registry for persons who have persons who present a a body temperature above temperature of 38C and 38 C. above. Oct-20 Occupational Safety OSH Management Factory does not have Elaborate checklist to 8 and Health Systems appropriate checklist to better monitor the monitor the cleaning and cleaning and disinfection procedures. disinfection procedures in olace Assessment August 2019 Aug-19 Compensation Overtime Wages Overtime worked after 4 pm Ensure that Management posts and 17 without prior approval is not management is clear actively enforce overtime compensated. and transparent with hours allowed. respect to the conditions of overtime hours and post voluntary overtime Aug-19 Compensation Wage Information, Use Overtime hours worked Compensate all Overtime are paid 17 and Deduction without prior authorization overtime hours worked according to labor code. are not recorded and at a 50% premium. compensated properly. Aug-19 Compensation Social Security and Improper calculation of Calculate employers' Payment plan 57 Other Benefits employer's contribution to contribution to ONA on aggreement reached with ONA. workers’ base salary ONA. and ensure timely pavment. Aug-19 Compensation Social Security and Improper calculation of Pay workers’ portion of Payment plan 57 Other Benefits workers’ contribution to ONA. ONA contributions on aggreement reached with base salary and ensure ONA. timely payment. Aug-19 Compensation Social Security and Inaccurate salaries reported Report accurate salaries Payment plan 57 Other Benefits to OFATMA and late and respect payment aggreement reached with payments. deadlines with OFATMA. OFATMA. [page 222] Aug-19 Compensation Social Security and Inaccurate payment of Ensure correct amount Payment plan 57 Other Benefits worker's deduction sent to of base salary aggreement reached with OFATMA. deductions ultimately OFATMA. get transferred to OFATMA for payment. Investigate discrepancy to prevent future recurrences Aug-19 Occupational Health Worker Protection Sub-contracted workers Ensure that all Factory purchased PPE 31 & Safety using mechanical equipment appropriate personal and distributed to all without proper personal protective equipment is workers. protective equipment. available prior to the performance of a given task by sub-contracted workers. Aug-19 Contract and Human Dialogue, Discipline and Alleged verbal abuse by Provide training to Management removed 29 Resources Disputes general supervisor. general supervisor. general supervisor from Monitor behavior for the communication team. possible written warning on future recurrences. Aug-19 Occupational Health Chemicals and Chemical containers are not Label all containers Containers were labelled 4 & Safety Hazardous Substances labelled. used in the workplace. and à monitoring systems is ensured by compliance team. Aug-19 Occupational Health Chemicals and MSDS was not available for Maintain and POST Employer took 4 & Safety Hazardous Substances some products in the MSDS for all chemicals immediate actions to mechanic workshop. in use. post the missing MSDS. Aug-19 Occupational Health Chemicals and No evidence of actions taken Take proper measures al & Safety Hazardous Substances by management to control to isolate use of blow and oversee workers’ out as to minimize exposure to chemicals. exposure of surrounding workers. Aug-19 Occupational Health Worker Protection Inadequate masks provided Provide appropriate Masks have been 23 & Safety to workers using chemicals masks to workers inthe distributed. and hazardous substances. spot cleaning area. [page 223] Aug-19 Occupational Health Worker Protection Several workers using chairs Ensure chairs with Factory removed chairs 29 & Safety without backrests. adequate back rests are without backrest. used as appropriate for Factory provided chairs the operation being with proper backrest to all performed. workers. Aug-19 Occupational Health Working Environment Temperature over BW Use electrical exhaust Factory purchased 57 & Safety recommended 30 C. fans or cooling system. additional fans to reduce Monitor workplace temperature. temperature on a regular basis. Aug-19 Occupational Health Working Environment Noise levels are unacceptable Provide ear muffs to Ear muffs were provided. 23 & Safety in the workplace. workers in that section if noise cannot be controlled below 90DB. Perform random noise level measurements. Aug-19 Occupational Health Working Environment The level of lighting in the Consider the 73 & Safety workplace is unacceptable. replacement of lightbulbs according to manufacturers recommendations, position stations so as not to block the natural light penetration. Aug-19 Occupational Health Welfare Facilities Insufficient toilets for men Increase the number of 73 & Safety and women. toilets. Aug-19 Occupational Health Welfare Facilities The eating area can only Explore measures to 73 & Safety accommodate about 25 provide enough space percent of the workers. for all the workers. Aug-19 Occupational Health Health Services and First Insufficient number medical Increase the number of 63 & Safety Aid personnel. medical staff as required by the labour rnda [page 224] Aug-19 Occupational Health Health Services and First Latex gloves found expired in Perform weekly Boxes are monitored 31 & Safety Aid first aid boxes. monitoring of first aid consistently by boxes. Remove and compliance teams at replace all expired least 3 times a week. products. Aug-19 Occupational Health Emergency Obstructed fire alarm. Perform random OSH No obstruction of fire 4 & Safety Preparedness tour to ensure no alarm during recent obstruction of fire advisory visits. fighting equipment system. Aug-19 Occupational Health Emergency Escape routes were Assign monitoring tasks No obstruction of 4 & Safety Preparedness obstructed by boxes of at the supervisors level evacuation routes during fabrics in the warehouse. to ensure that escape recent visits. routes are not obstructed. Aug-19 Occupational Health Emergency Assessors noticed Ensure that electrical Ensured by factory 4 & Safety Preparedness rechargeable electric lamps appliances are not through compliance team wrapped with fabric strap. wrapped with monitoring. flammable materials. Aug-19 Working Time Regular Hours Breastfeeding break are not Allow the breastfeeding Breaks are given and 25 provided to women during women to take their enforced by factory. regular work hours. break during regular working hours. Aug-19 Working Time Leave Insufficient annual leave Ensure that workers Factory gives 15 days of 19 given to workers. enjoy 15 days of annual annual leave to all leave as required. workers. Aug-19 Compensation Overtime Wages Inaccurate attendance Ensure that workers are Workers' time is 25 records. accurately clocking in accurately recorded with their time worked. new attendance tracking Post maximum allowed system. overtime by management. [page 225] BETTER WORK HAITI - 22ND SYNTHESIS REPORT Factory: Valdor Apparel Mfg S.A. [= Location: Port-au-Prince Number of workers: 827 Date of registration: Oct-14 Date of last two Nov-19 Apr-21 Better Work Advisory and Training Services May-21 Virtual advisory meeting Meeting with the bipartite committee to discuss the new improvement plan, root causes and necessary corrective actions and follow up on the training plan. Meeting with management to follow up on the compensation issues. Finally, a factory tour to validate remediation efforts done by the factory. May-21 Training Virtual Learning Seminar on Chemical Management System May-21 Training Virtual Sexual Harassment Awareness and Prevention for Middle Management May-21 Training Virtual Sexual Harassment Awareness and Prevention for Supervisors Mav-21 Training Workolace Cooperation & Communication May-21 Training Virtual Sexual Harassment Awareness and Prevention Apr-21 Training Virtual Occupational Safety and Health (OSH) Mar-21 Training Virtual Industry Seminar on ILO Conventions 87 and 98 Mar-21 Training Virtual Webinar on Covid-19 Human Resources Management (HRM) - French Mar-21 Virtual advisory meeting Meeting factory management to introduce myself as the new advisor. Meeting with bipartite committee to review the improvement plan. Meeting with all union where they discuss about the change in management board. Perform documents review with management. Finally, a factory visit to review OSH Nov-20 Training Virtual Socially Responsible Transitioning Nov-20 Training Virtual training Covid-19 Emergency Preparedness Nov-20 Training Virtual Occupational Safety and Health (OSH) Oct-20 Training COVID-19 training for Doctors & Nurses in Factories Oct-20 Training Virtual Socially Responsible Transitioning Oct-20 Training Virtual Hygiene and Prevention against Covid-19 Oct-20 Training Virtual training Covid-19 Emergency Preparedness Oct-20 Training Virtual Sexual Harassment Awareness and Prevention Sep-20 Training Virtual Occupational Safety and Health Jul-20 Virtual advisory meeting Virtual Advisory with bipartite committee May-20 Virtual advisory meeting Virtual advisory to conduct OSH tour with compliance manager Apr-20 Virtual advisory meeting 1. Advisory visit to obtain current operation status amid COVID-19 (290 workers over 1200 making masks, enough materials for 2 weeks, 15 temperatures recording instruments -interaction with food vendors, still risky for workers. all workers can bring food from home if possible. recommend N95 for office staff) - Discussed HR termination finding. IWR being modified as requested, training is pending. - OSH ( chemical & hazardous substances... compliance manager... to send evidence of remediation). - Sustainability discussion with factory managers are lost of contracts. - No inspection visit from the ministry of health & MAST as of 04/27 -Virtual training capacity ( projector, reliable internet, laptop, conference room for 15 people) Apr-20 Virtual advisory meeting Virtual advisory session to discuss factory safety measures according to MINISTRY OF HEALTH requirements to reopen ASSESSMENT COMPLIANCE CLUSTER COMPLIANCE POINT DETAILS OF NON COMPLIANCE IMPROVEMENT PRIORITIES REMEDIATION EFFORTS MONTHS Assessment April 2021 [page 226] Apr-21 Occupational Safety and Emergency Preparedness Obstructed aisles in the packing, Ensure that routes are not The factory rectified the problem 25 Health sewing and cutting area. In addition, an obstructed and keep all the exit of blocked aisles the day after emergency exit door was locked. doors open during working hours. the assessment. However, the locked emergency exit door is still a problem. Apr-21 Occupational Safety and Emergency Preparedness One fire extinguisher was missing in Provide adequate firefighting 1. Now All the Fire Extinguishers 31 Health the packing section. equipment and Ensure regular are in place maintenance is done. 2. Maintenance is done internally as well 3rd parties Apr-21 Occupational Safety and Health Services and First Three first aids boxes were missing Equip all first aid boxes properly 1. All the First Aid Boxes are 25 Health Aid supplies fixed permanently and regular check is in place Apr-21 Occupational Safety and Welfare Facilities The eating area do not have the Ensure that an adequate eating 2 Health capacity to accommodate all workers area is available and the 1.5 meter and the social distance is not of distance is respected. respected. Apr-21 Occupational Safety and Welfare Facilities Some of the water test results revealed Request information from the Supplier inspection was done 2 Health the presence of presence of bacteria. supplier on specifications and and the evidence of the supplier Provide clean water Inspection report is shared the advisor Apr-21 Occupational Safety and Welfare Facilities Insufficient number of Toilets. Increase the number of toilets. 2 Health Apr-21 Occupational Safety and Working Environment Light levels were inappropriate in all Ensure the lighting is adequate 2 Health the working sections. and adapted to worker's needs. Apr-21 Occupational Safety and Working Environment Workplace temperatures levels are Monitor the temperature level and 31 Health unacceptable maintain it under 30 C inside the workplace. Apr-21 Occupational Safety and Worker Protection Social distance is not respected on the Ensure that 1.5 meter of distance 2 Health floor and the eating area. is respected on the production floor and in the eating area. Apr-21 Occupational Safety and Worker Protection Battery terminal was missing the Install insulation cover and Train Insulation cover has been 2 Health insulating cover in the generator room. workers on electrical hazards. installed on the battery terminals and the training was given to the generator room operator [page 227] Apr-21 Occupational Safety and Chemicals and Hazardous Eye wash station in the chemical Ensure the eye wash station in 2 Health Substances warehouse was not working the chemical warehouse is working properly Apr-21 Occupational Safety and Chemicals and Hazardous Chemical and hazardous substances Label all chemicals and 31 Health Substances are not properly labelled. hazardous substances used in the workplace. Apr-21 Occupational Safety and Chemicals and Hazardous Inventory of chemicals and hazardous Update inventory of chemicals The factory updates its 31 Health Substances substances is not updated. and hazardous substances in the _ inventory of chemicals and the workplace. hazardous substances used in the workplace. Apr-21 Contract and Human Employment Contracts The factory does not have an internal Submit the internal work rules to The Factory's Internal Rules are 2 Resources work rules approved by the Ministry of the Ministry for proper updated and already sent to Labor. authorization. Ministry of labor for approval. Apr-21 Occupational Safety and Social Security and Other lunch break payment does not include Pay the lunch break and include 2 Health Benefits in the calculation of annual salary the payment in the annual salary supplement or bonus. supplement or bonus calculation. Apr-21 Compensation Social Security and Other The factory inaccurately collects Ensure that 3 percent of workers” 31 Benefits workers’ contribution to OFATMA. base salary are collected and forward to OFATMA for maternity and health insurance. Apr-21 Compensation Social Security and Other The factory inaccurately calculates Submit OFATMA payments on 31 Benefits workers’ contribution to OFATMA. time, within the first 10 working days of each month for the previous month and calculate this amount based on workers base calariec Apr-21 Compensation Social Security and Other The factory inaccurately collects Ensure that 6 percent of workers’ 31 Benefits workers’ contribution to ONA. base salary are collected and forward to ONA. Apr-21 Compensation Social Security and Other The factory inaccurately calculates Submit ONA payments on time, 31 Benefits workers’ contribution to ONA. Within the first 10 working days of each month for the previous month and calculate this amount based on workers base salaries. [page 228] Apr-21 Paid Leave Payment of annual leave, sick leave Pay annual leave, sick leave and 2 and maternity leave are not calculated maternity leave on daily average on the daily average earnings and the earnings and include the lunch lunch break payment is not included. break in the calculation Apr-21 Compensation Paid Leave The lunch break is not compensated in Ensure that the daily break is 2 the payroll. accurately paid to all workers. Apr-21 Compensation Paid Leave Inaccurate payment for maternity Ensure that workers received the 2 leave. correct amount of maternity leave payments. Apr-21 Compensation Paid Leave Inaccurate Sick leave payments. Ensure that workers are 10 Accurately compensate workers for sick leaves. Apr-21 Compensation Paid Leave Inaccurate annual leave payments. Calculate the annual leave on 2 worker's daily average earnings Apr-21 Child Labour Documentation and One employment file was missing the Confirm government issued All Employees personal files are 2 Protection of Young Government issued IDs indicating the identification at the beginning of updated and in the place and Workers worker was above the minimum age the recruitment process monthly random check is requirement. started Assessment November 2019 Nov-19 OSH Management Factory have a system in place to All the chemical items should be All the chemical products are Systems clean and disinfect the workplace. labeled & should be added in stored separately, labeled, However, it does not have an checklist identified & added in the appropriate checklist to monitor the checklist to monitor the system. system Nov-19 OSH Management Factory has COVID-19 with most of Elaborate Handling procedure of Systems the required elements. Howeever, it suspected cases inside the factory does not include Handling procedure in writing. of suspected cases (Isolation room; PPE; hand washing station; gloves, disposable shoe covers; isolation gown and cap) [page 229] Nov-19 OSH Management Check all workers’ and visitors’ body Share registry with BWH advisor Everyday we are fallowing the Systems temperature upon entry but does not COVID-19 SOP here each & keep a registry for all persons who every employees & Visitors are present a temperature of 38C and scanned for temperature in prior above to entry facility & then after all the employees are re-scanned for temperature in the sewing floor & records are maintained till date. Nov-19 Paid Leave Factory prorates sick leave payment to Identify workers and provide full Sick leave payment for the worker with over one year of service. payment by end of Q3 employees who where not Workers after 1 year of service who received the full payments is present a medical certificate now paid & completed with their warranting X days of sick leave should received signature, they were 37 receive full payment. Factory prorates employees who were in the payments based on 1.25 day/month pending list -document proof is YTD and pay remaining days on a available in the facility. month to montth basis if worker did not accumulate the number of days given on the medical certificate. All workers over 1 year of service are entitled to the full payment for the number of days given in a medical certificate. ART 131 Nov-19 Emergency Preparedness During the factory tour, assessors Need to give education to Now factory is replaced all the notice that, the steam lever in an iron employees hosepipes which are damaged being used in the pressing section, was and now regular maintenance is wrapped with a piece of fabric. In maintained ,. addition, the factory didn't take any Proper education is given to the steps to control the source of ignition all the employees who are during the assessment period. working with ironing. Nov-19 Emergency Preparedness During the assessment visit, assessors 1. Ensure emergency exit doors Now all the Exit doors are observed that one emergency exit # 5 remain opened during working opened and securities are in was closed during working hours. hours place full time & educated about importance of the door open. [page 230] Nov-19 Emergency Preparedness During the assessment visit, assessors 1. Conduct daily and or Weekly 1. Now factory is having the extra found one fire extinguisher in the fabric monitoring ensuring proper spare extinguishers (Immediate warehouse that was undercharged. pressurization & clearance from replacement when it is under One fire extinguisher in the packing obstruction. recharged or over charged ) and area was obstructed and another fire educated the section in-charges extinguisher was missing on the not to obstruct the Fire factory floor. Extinguishers & its importance during emergency. 2. Asst. Compliance & OSH committee members are daily monitored. Nov-19 Health Services and First There are sufficient number of readily 1. Ensure that all first aid boxes All the First Aid materials are Aid accessible first aid boxes in the include all necessary products; their in the place and every workplace. However during the including but not limited to: alternate days Nurses are assessment visit, assessors found first Scissors AlcoholGause monitored and refill the missing aid box # 1 was missing the following padAntibiotic medical items and report products:ScissorsAlcoholGause maintained weekly once. padAntibiotic creamManagement committed to replace the medical supplies. Nov-19 Health Services and First During the assessment visit, Comply with the Haitian Labor Aid management stated that the factory Code, ensure that a factory of has 4 full time nurses and 3 doctors this size have à permanent onsite visits per week. However they medical service, with at least 6 provided proof of study (Nursing nurses and 3 doctor's visits per diploma) for only 3 nurses. week Management stated that the 4th nurse is still awaiting her diploma from the school. As per the Haitian Labor Code, a factory of this size must have a permanent onsite medical service, with at least 6 nurses and 3 doctor's visits Nov-19 Health Services and First Interviewed workers stated that the 1. Pay for OFATMA medical cards 1. Payments are paid regularly. Aid factory does not provide free annual 2. Ensure follow up with OFATMA 2. For General Health Checkup health checks to workers. The to carry out medical checks for all the employees We have employer did not pay OFATMA for the send requested letter to medical cards, that is why OFATMA OFATMA, their is no response did not provide the medical checks at from OFATMA. the factory. Management said that they will follow up with OFATMA. [page 231] Nov-19 Health Services and First Interviewed workers stated that the 1. Pay for OFATMA medical cards 1. Payment is done regularly Aid factory does not provide free health 2. Ensure follow up with OFATMA 2. sent a request letter to checks to workers within the first three to deliver medical exams within OFATMA for to conduct a months of hiring. The employer did 90 days of hiring General Health Checkup to all not pay OFATMA for the medical the employees cards, that is why OFATMA did not provide the medical checks at the factory. Management said that they Will follow up with OFATMA. Nov-19 Welfare Facilities The workplace has adequate hand 1. Perform daily and weekly 1. OSH committe is active and washing facilities. However, during the monitoring by the OSH now all the toilet items are in assessment visit, assessors did not committee place. find soap in the men's toilet. During 2. Report each instances of NC to 2. One of the OSH committee the interviews, workers complained Compliance officer member is a House Keeping that soap was often missing in the 3. Follow up with adequate soap Supervisor , so immediately ladies' toilets as well. supply as necessary when the soaps & liquid getting over immediately it is placed & now no issues. 3. Always factory is having the extra stock to avoid lack of house keeping materials. Nov-19 Welfare Facilities The factory has 39 functioning toilets Have T1 functioning toilets for for women and 7 functioning toilets for men and 51 functioning toilets for men. Under the Haitian Labor Code women there should be at least one toilet for every 25 men and one toilet for every 15 women. With its current workforce, the factory should have TI functioning toilets for men and 51 functioning toilets for women. Assessors did not observe any waiting lines at the time of assessment. [page 232] Nov-19 Working Environment Assessors measured the light levels as follows: Sewing section, 292 lux Quality section, 1090 lux Packing section, 436 lux Pressing section, 310 lux Cutting section, 470 lux Better Work recommends a minimum of 300 lux for this section: Pressing section Better Work recommends a minimum of 500 lux for these sections: Sewing, cutting and packing sections Better Work recommends a minimum of 750 lux for these sections: Trimming and inspection sections Nov-19 Working Environment Assessors measured the temperature as follows: At 9:40 AM Outside 31.5 C Sewing section, 32.1 C Quality section, 31.7 C Packing section, 32.0 C Pressing section, 32.2 C Cutting section, 30.8 C Better Work recommends a maximum of30C. Nov-19 Chemicals and Hazardous No material safety data sheet were Ensure material safety data sheet Yes, MSDS is available for All Substances available for chemicals products such are available for chemicals the chemicals products which as WD-40, general purpose grease, products such as WD-40, general are used inside the factory. Spray paint, laundry detergent, Oil and purpose grease, Spray paint, Mist spray 2000. laundry detergent, Oil and Mist spray 2000. Nov-19 Chemicals and Hazardous During the assessment visit, assessors 1. Conduct daily and or weekly 1. Daily Monitoring is started ( Substances found 2 unlabelled containers of monitoring Monitored by Asst. compliance) gasoline in the welding workshop and1 2. Train personnel on importance : And removed unnecessary unlabelled container of oil in the of using properly labeled chemical containers. cutting section. Management said it containers 2. Educated the workers who will monitor closely chemicals 3. Provide standard labeled handles the chemicals and containers around in the workplace. containers for usage advised without label / MSDS & NFPA the chemical should not be used. 3. Provided standard labeled [page 233] Nov-19 Chemicals and Hazardous The factory has an inventory of 1. Monitor list of chemicals 1. Informed to the purchase Substances chemicals and hazardous substances purchased by the factory department that should be used in the workplace. However, during 2. Update list as necessary to informed any chemical products the assessment visit, assessors found include all chemicals purchased should be prior to chemicals such as: King Antioxido, bring the knowledge of Wood Glue, Power Flex, WD-40, Compliance Dept. General Purpose Grease and Spray 2. Updated with the inventory paint, that were not included in the log. inventory. Management commited to 3. MSDS & NFPA is displayed update the inventory. and educated the authorized Nov-19 Termination The employer failed to notify the 1. Complete Training on Haitian 1. Training will be provided Ministry of Labor of the employee's labor starting of the month of May dismissal as required under Article 42 2. Update internal policy and 2020. of the labor code, although the procedure on terminations to 2.Internal Policy will be updated employee was fired for serious include proper notification of With termination including misconduct. Management said that labor ministry as appropriate proper notification of the labor they did not know about this Ministry. and revised updated requirement but promise to follow the copy will be sent to the Labor proper procedure next time. Department. 3. since till now we have not seen any disciplinary dismissal, We have had some capacity related severance which we have Nov-19 Social Security and Other The factory collects and forward 1) Discuss legal requirements with Benefits workers’ contributions to OFATMA for the General Manager 2) Inform maternity and health insurance. workers about the legal However the factory calculates requirements 3) Ensure that 3 OFATMA contributions based on the percent of workers’ basic salary minimum wage instead of the base are collected and forward to salary. As a result, workers" OFATMA for maternity and health contributions, which should be 3 insurance percent of the worker's base salary, is not accurate. Furthermore, OFATMA payments are based on the payroll of the last 2 weeks of each month instead of the full month as required by law. [page 234] Nov-19 Social Security and Other The factory is registerd with OFATMA 1) Discuss legal requirements with no active steps taken to Benefits for maternity and health insurance. the General Manager 2) Inform remediate this issue However, the factory calculates workers about the legal OFATMA maternity and health requirements 3) Ensure that 3 insurance contributions based on the percent of workers’ basic salary minimum wage instead of the base are collected and forward to salary. As a result, the employer's OFATMA for maternity and health contribution, which should be 3 insurance percent of the worker's base salary, does not comply with legal requirements. Furthermore, OFATMA payments are based on the payroll of the last 2 weeks of each month instead of the full month as required by law. Nov-19 Social Security and Other The factory collects and forwards 1- Discuss legal requirements with no active steps taken remediate Benefits worker's contributions to ONA. the General Manager this finding However, the factory calculates ONA 2- Submit ONA payments on contributions based on the minimum time, within the first 10 working wage instead of the base salary. As a days of each month for the result, workers’ contributions, which previous month. should be 6 percent of the worker's 3- Then calculate this amount base salary, does not comply with legal based on workers monthly base requirements. Furthermore, ONA salaries instead of the minimum payments are based on the payroll for wage the last 2 weeks of each month instead of the full month as required by law. Nov-19 Social Security and Other The factory calculates ONA 1- Discuss legal requirements with Factory does not have concrete Benefits contributions based on the minimum the General Manager plans to remediate this issue. wage instead of the base salary. As a 2- Submit ONA payments on result, the employer's contribution, time, within the first 10 working which should be 6 percent of the days of each month for the worker's base salary, does not comply previous month. With the legal requirements. 3- Then calculate this amount Furthermore, ONA payments are based on workers base salaries based on the payroll for the last 2 instead of the minimum wage weeks of each month instead of the full month as required by law. [page 235] [page 236] BETTER WORK HAITI - 22ND SYNTHESIS REPORT Factory: The Willbes Haïitian 2A S.A. (= Location: Port-au-Prince Number of workers: 1,213 Date of registration: Sep-10 Date of last two Better May-18 Jul-19 Work assessments: Advisory and Training Services Sep-20 Advisory meeting Virtual meeting with management on management system documents to review following the trainings. Virtual bipartite Jan-21 Advisory meeting Virtual meeting with management to discuss 2020 performance and advisory priority and roadmap 2021. Bipartite Mar-21 Advisory meeting Meeting with management on various concerns raised by the unions. Management to set a meeting to address the concerns. Virtual OSH tour to verify the remediations. Factory to complete the OSH improvements in the new facility. Advisory meeting Virtual meeting on improvement plan status. The discussion was also on POSH training follow ups. Factory to send evidence of the last year awareness campaign. Virtual bipartite meeting on workers concerns which were the minimum salary increase and the fear of temporary suspension due to Covid19 DETAILS OF NON REMEDIATION ASSESSMENT COMPLIANCE CLUSTER COMPLIANCE POINT COMPLIANCE IMPROVEMENT PRIORITIES EFFORTS MONTHS Assessment October 2020 Oct-20 Occupational Safety and OSH management The factory does not have an Develop an adequate COVID-19 Factory will review the 8 Health adequate COVID-19 protocol protocol with all the relevant protocol accordingly. that includes all the relevant elements as per Better Work elements. In addition, the Haiti's guidelines. Translate the existing protocol is written in protocol in local language. Spanish. Assessment July 2019 Jul-19 Compensation Social Security and Other Late payment of employers' Pay OFATMA within the first 10 Contribution to OFATMA 15 Benefits contribution to OFATMA for business days of the next maternity and health maternity and health month for the previous month. insurance is being paid insurance. within the first 10 business days. Jul-19 Compensation Social Security and Other Late payment of workers’ Pay OFATMA within the first 10 Contribution to OFATMA 15 Benefits contribution to OFATMA business days of the next maternity and health maternity and health month for the previous month. insurance is being paid insurance. within the first 10 business days. [page 237] Jul-19 Contracts and Human Termination Improper termination of Train the Human resources Pregnant woman was 15 Resources pregnant worker. officer. Have a checklist to file rehired immediately. termination document in a Facility trained all Human consistent manner. Resources Manager. Procedures and regulations are being followed. Jul-19 Occupational Safety and Chemicals and Hazardous Unlabelled containers of Label all containers of chemical Oil containers were 22 Health Substances chemicals found in the products used in the factory. properly labelled in the workplace. mechanic shop. Thinner container was removed from trim stock. Thinner container in the spot cleaning room was properly identified. Water tank in the boiler room is in process of BB Jul-19 Occupational Safety and Chemicals and Hazardous Incomplete MSDS, missing Provide MSDS with complete Complete MSDS for 22 Health Substances standard information on information where the chemical Thinner, alkal, K7M were chemical for several products. products are used and stored. already posted. Jul-19 Occupational Safety and Chemicals and Hazardous One non functional eye wash Fix non functional eye wash The eye wash station is 15 Health Substances station. station in the chemical already fixed. water warehouse. pressure is ok. Jul-19 Occupational Safety and Worker Protection Management did not provide Provide protective equipment All workers in all working 85 Health proper masks to spot cleaning to workers using chemicals and sections are provided workers. hazardous substances. with PPESs. Facility restrict the access to that area. Jul-19 Occupational Safety and Worker Protection Improper maintenance of Perform regular maintenance of 100 Health electrical equipment and all electrical equipment and installations. installations. Jul-19 Occupational Safety and Working Environment Temperature exceeded 30C in Keep the temperature level at 30 Health all working sections. 30OC or lower. Jul-19 Occupational Safety and Working Environment Noise levels exceeded 90 db. Keep noise level below 90 dB. 22 Health Jul-19 Occupational Safety and Working Environment Level of lighting was Increase light level in the 30 Health insufficient in several sections. sewing, pressing and cutting section. Jul-19 Occupational Safety and Welfare Facilities Insufficient number of toilets Increase the number of toilets 22 Health for women. for women. [page 238] Jul-19 Occupational Safety and Health Services and First Insufficient number of nurses. Add more nurses. 107 Health Aid Jul-19 Occupational Safety and Health Services and First One first aid box obstructed by Keep first aid boxes Facility ensured that all 23 Health Aid a trolley. Keys were not unobstructed and readily first aid kits remained available to open another first accessible during working hours. unobstructed at all time. aid box. Facility ensured to have two persons in charged of first aid kits. Jul-19 Occupational Safety and Emergency Preparedness Access to three fire Keep firefighting equipment Facility took immediate 22 Health extinguishers was obstructed unobstructed and readily action. all fire by boxes. accessible. extinguishers are free of obstructions. Jul-19 Occupational Safety and Emergency Preparedness The evacuation plan was not Mark the escape routes in the Evacuation plan for the 22 Health posted in the mezzanine. The mezzanine area. Post mezzanine building # 41 escape routes in the the evacuation plan in the is already designed. lt will mezzanine were not clearly mezzanine area. be posted shortly, marked. Evacuation routes for the same building were already painted, Emergency light near the pressing section was relocated as per Better Work recommendation. Jul-19 Occupational Safety and Emergency Preparedness A rechargeable lamp wrapped Ensure that possible sources of Rechargeable lamp 15 Health with a black bag in the ignition are properly wrapped with black bag mezzanine. safeguarded. was removed Perform an internal OSH immediately. accecement far tha new farility Jul-19 Working Time Leave Workers were provided less Provide 15 days of annual leave 18 than 15 days of annual leave. to all workers after 1 year of service. Assessment May 2018 May-18 Occupational Safety and OSH Management Employer has not developed Establish an OSH committee The factory has an active Health Systems any mechanism to ensure and develop the OSH priorities OSH committee. Meeting cooperation on OSH matters. and procedures jointly with the are being carry out on a committee. monthly basis. [page 239] May-18 Occupational Safety and OSH Management OSH policy is not signed by Update the OSH policy with the The OSH Policy has been Health Systems top management. participation of the worker presented and explained representatives. Have the to the OSH committee. policy signed by management Both workers and and worker representatives. management representatives signed the policy. May-18 Occupational Safety and Worker Protection Gloves were not provided to Provide gloves and other Workers at the mechanic Health workers in the mechanic shop. necessary PPE to the workers in shop were provided with the mechanic shop. gloves. Train workers to use the provided PPE. May-18 Occupational Safety and Worker Protection Standing workers in some Provide shock absorbing mats All workers in standing Health sections of the workplace did to standing workers. position were provided not have shock absorbing with standing mats at mats. building 43. May-18 Occupational Safety and Worker Protection Electrical box was poorly Maintain the electrical Electrical box's internal Health maintained. installations regularly. wiring and interrupters at the mechanic shop were properly covered with a transparent, protective material to avoid electrical shock hazard. Maintenance personnel was properly trained to keep it in place at all times. May-18 Occupational Safety and Working Environment Temperature exceeded 30C in Keep the temperature level to a Health several sections of the maximum of 30 C. workplace. May-18 Occupational Safety and Working Environment The level of lighting was Ensure that light level is Factory installed Health inadequate in some section of adequate the pressing section. additional lamps. the workplace. May-18 Occupational Safety and Health Services and First Insufficient number of medical Have a permanent medical staff Health Aid staff. with 6 nurses and 3 doctor's visit per week. [page 240] [page 241] BETTER WORK HAITI - 22ND SYNTHESIS REPORT Factory: The Willbes Haïitian S.A (HT-2B) ‘= Location: Port-au-Prince Number of workers: 759 Date of registration: Feb-18 Date of last two Better Jul-18 Sep-19 Work assessments: Advisory and Training Services Apr-21 Advisory meeting Virtual meeting with management on industrial relations and on HR procedures. The discussion was also on the IP follow ups. Virtual meeting with bipartite committee on protective equipment in the workplace.. 12-Apr-21 Advisory meeting Virtual advisory with management. Discussion was on advisory strategy as their new advisory and expected follow ups. Management to share several documents. COMPLIANCE DETAILS OF NON IMPROVEMENT REMEDIATION ASSESSMENT CLUSTER COMPLIANCE POINT COMPLIANCE PRIORITIES EFFORTS MONTHS Assessment October 2020 Oct-20 Occupational Safety Worker Protection Factory does not have Implement a 8 and Health appropriate checklist to monitor checklist to record the cleaning and disinfection daily cleaning and process related to COVID 19. disinfection Keep record in appropriate location. Oct-20 Occupational Safety OSH Management The factory does not have an Develop a protocol 8 and Health Systems appropriate that include a COVID- epidemic/pandemic protocol 19 task force, hygiene related to COVID-19 in place. procedures, entry and exit procedures and reporting Procedures. Assessment September 2019 Sep-19 Working Time Leave Insufficient annual leave Ensure that workers Workers left factory 13 provided to workers. enjoy the 15 annual December 20th 2019 leave days. and returned January 9th 2020. [page 242] Sep-19 Occupational Safety Emergency Obstructed Escape routes. Reinforce monitoring Fabrics were 26 and Health Preparedness responsibilities with removed and lines supervisors. additional monitoring is being done. Sep-19 Occupational Safety Emergency Escape routes are not clearly Complete new lay Escapes routes are 26 and Health Preparedness marked. out for floor and clearly marked. The follow up with escape routes have adequate marking of been re-painted. factorv floor Sep-19 Occupational Safety Emergency Obstructed fire extinguishers. Reinforce monitoring 26 and Health Preparedness responsibilities with line supervisors and OSH committee members. Sep-19 Occupational Safety Health Services and First Insufficient medical personnel. Hire the required 34 and Health Aid medical staff. Sep-19 Occupational Safety Welfare Facilities Insufficient number of toilet Increase the number 34 and Health according to the Haitian Labor of working toilets as Code. per the Labor Code Sep-19 Occupational Safety Working Environment The level of lighting in the Replace bulbs on a 34 and Health workplace is unacceptable. regular schedule according to manufacturers instructions. Clean light fixtures regularly. Sep-19 Occupational Safety Working Environment Noise levels are unacceptable in Provide adequate Measured noise level, 34 and Health the workplace. personal protective it is below 90 DB. equipment (PPE) that control the noise at the worker. Sep-19 Occupational Safety Working Environment Workplace temperature exceed Ensure that the air- 34 and Health BW recommended limit of 30 flow to and from the C. fans is not blocked. [page 243] Sep-19 Occupational Safety Worker Protection Electrical panels was not Ensure electrical Combustible material 34 and Health properly maintained. panel are without was removed from combustible the electrical panel. materials and exnased wires Sep-19 Occupational Safety Worker Protection The employer did not provide Provide standing 34 and Health foot rests or shock absorbing mats to all standing mats to all standing workers. workers. Sep-19 Occupational Safety Worker Protection Management did not provide Provide proper masks All necessary 34 and Health proper PPE to all workers. to all workers in the personal protective spot cleaning section, equipment have safety belts and been purchased and proper cap to distributed as workers working at required. Sep-19 Occupational Safety Chemicals and Chemicals and hazardous Label all containers 34 and Health Hazardous Substances substances were not properly and dispose unused labelled in the workplace. containers in a timely manner. Sep-19 Contracts and Human Employment Contracts Temporary workers did not Issue temporary Factory policy has 20 Resources know their terms of contracts with fully been modified to be employment. disclosed terms of in compliance. employment going forward to all temporary workers. Sep-19 Compensation Minimum Wages/Piece Management keep a separate Integrate temporary Temporary workers 13 Rate Wages payroll for temporary workers workers into punch with time cards are Who are paid on a weekly basis. system. Then, ensure linked directly to the that recorded working master payroll. hours flow into master payroll. Assessment July 2018 Jul-18 Working Time Contracting Procedures Subcontractors were not using Have proper Maintenance proper PPE. procedures for the department already mandatory use of have appropriate PPE PPE including for sub- for workers. contractor. [page 244] Jul-18 Occupational Safety OSH Management The employer has not Establish an effective The OSH committee and Health Systems developed any mechanism to functioning of OSH is active and ensure cooperation on OSH committee with a functioning. matters. balanced representation of male and female. Jul-18 Occupational Safety OSH Management The OSH policy was not Consult with worker Management held and Health Systems developed in consultation with representatives to discussion on the workers and their make necessary policy with OSH representatives. adjustment in the representatives. policy. Jul-18 Occupational Safety Chemicals and Improper inventory control of Assign a person Facility already and Health Hazardous Substances chemical and hazardous responsible for assigned a person substances. updating inventory of responsible for hazardous updating, maintaining substances where and checking they are stored or inventories of used. hazardous substances. Jul-18 Occupational Safety Chemicals and Chemicals and hazardous Label all chemicals and Health Hazardous Substances substances were not properly and hazardous labelled in the workplace. substances used in the workplace. Jul-18 Occupational Safety Chemicals and The employer did not keep Identify and translate MSDS are available and Health Hazardous Substances chemical safety data sheets for all relevant MSDS for all chemicals and all hazardous chemicals used in into local language hazardous the workplace. and post them substances. accordinolv Jul-18 Occupational Safety Chemicals and Eye wash station is not available Provide cleansing Facility already and Health Hazardous Substances where chemicals and hazardous materials where stopped storing any substances are stored. chemicals are used chemical substances and stored. in that place. Jul-18 Occupational Safety Worker Protection Workers had not been provided Distribute proper Earplugs have been and Health With earplugs. personal protective distributed. equipment to workers to control noise level. [page 245] Jul-18 Occupational Safety Worker Protection More than 30 percent of Train workers to use Workers were trained and Health workers were not using the eye the provided PPE on the importance of guards. when necessary. the use of machinery guards. Management is monitoring on a daily basis. Jul-18 Occupational Safety Worker Protection Improper maintenance of Cover and seal all All panels are covered and Health electrical panels. electrical panels. with metal. Jul-18 Occupational Safety Worker Protection Improper maintenance of Identify electrical The hazards signs and Health electrical panels. installations requiring were posted and are warning signs. being monitored. Jul-18 Occupational Safety Working Environment Temperatures in all sections Use a push and pull- and Health exceeds Better work type ventilation or recommended level of 30 C. cooling system. Jul-18 Occupational Safety Working Environment Inadequate lighting in some Install LED lighting to and Health sections. bring luminosity to higher levels. Jul-18 Occupational Safety Welfare Facilities Insufficient toilet according to Increase the number and Health the Haitian Labor Code. of toilets for men and women. Jul-18 Occupational Safety Health Services and First Insufficient medical personnel Hire the required and Health Aid according to the Labor Code. medical staff. Jul-18 Occupational Safety Emergency Smoke detectors are not Install and properly Facility already and Health Preparedness installed where flammable maintain smoke installed smoke materials are stored. detectors. detector. Jul-18 Occupational Safety Emergency Unidentified fire extinguishers. Communicate the All fire extinguishers and Health Preparedness necessity for tags to have tags. supplier and ensure they are placed in a timely manner. [page 246] Jul-18 Occupational Safety Emergency The evacuation plan is not Update evacuation Evacuation plans for and Health Preparedness updated. plan of both both building are buildings. already updated and posted. Jul-18 Working time Regular Hours Factory's working hours are not Post working hours working hours have posted on the floor. on information board. been posted on information board. [page 247] BETTER WORK HAITI - 22ND SYNTHESIS REPORT Factory: The WILLBES Haitian Ill S.A % Location: Port-au-Prince Number of workers: 737 Date of registration: Sep-10 Date of last two Better Work Jun-18 Aug-19 assessments: Advisory and Training Services May-21 Advisory meeting Virtual meeting to discuss OSH improvements and the June notifications form the government. The discussion was also on latest complaints received by the trade union committee SOTA. Virtual bipartite committee on Covid 19 measures inside the factory. Apr-21 Advisory meeting Virtual meeting on the road map. The discussion was also on the social benefit status. Virtual meeting with bipartite committee OSH issues at the workplace and how the management could monitor these issues. Feb-21 Advisory meeting Virtual meeting with management to discuss 2020 performance and advisory priority and roadmap 2021. Bipartite committee meeting where management and workers’ representative share their concerns on issues that needs immediate attention. Oct-20 Advisory meeting Virtual management meeting with management on COVID-19 protocol's review. Discussion was also on pending request meeting from trade Union. Virtual bipartite meeting on workers’ concern specifically the raise of the minimum wage. DETAILS OF NON ASSESSMENT COMPLIANCE CLUSTER COMPLIANCE POINT COMPLIANCE IMPROVEMENT PRIORITIES REMEDIATION EFFORTS MONTHS Assessment October 2020 Oct-20 Occupational Safety and OSH management system The factory does not have an Develop an adequate COVID 19 Factory will review the protocol 8 Health adequate COVID 19 protocol protocol with all the relevant accordingly. that includes all the relevant elements as per Better Work elements. In addition, the Haïti's guidelines. Translate the existing protocol is written in protocol in local language. Spanish. Assessment August 2019 Aug-19 Occupational Safety and Chemicals and Hazardous The inventory for chemical Ensure that the chemical Chemical inventory was properly 27 Health Substances products is not accurate. inventory include all chemicals updated. All chemical products used in the workplace. were included in the chemical inventorv. Aug-19 Occupational Safety and Chemicals and Hazardous Unidentified bottle containing Identify all containers of All chemical containers were 4 Health Substances machine oil. chemical products used in the properly labelled in local language. workplace. [page 248] Aug-19 Occupational Safety and Chemicals and Hazardous Gallons containing diesel fuel Store the chemical in a more Gallon of diesel fuel was removed 15 Health Substances were being stored in the appropriate place. from the generator room. AIl generator room. chemical substances area stored at the chemical warehouse. Aug-19 Occupational Safety and Chemicals and Hazardous Material Safety Data Sheets Keep complete and accurate MSDS for compressor oil and 58 Health Substances (MSDS) were missing for MSDS for all chemicals used in machine oil were posted at the compressor oil and engine oil. the workplace. required places. Aug-19 Occupational Safety and Worker Protection Workers are not using Provide gloves where required. Workers were advised to properly 22 Health available personal protective Train workers on the use use their PPE when performing equipment. personal protective equipment. their duties. HR Manager will monitor their usage on a daily basis Aug-19 Occupational Safety and Worker Protection Electrical panel does not Post proper warning signs on all Floor marking was already painted. 4 Health have the proper warning electrical panels. signs. Aug-19 Occupational Safety and Working Environment The temperature level Keep the temperature level at 22 Health exceeded 30C in several or below 30C. sections. Aug-19 Occupational Safety and Working Environment The level of lighting was Ensure the light level is 48 Health insufficient in several appropriate in all working sections. sections. Aug-19 Occupational Safety and Welfare Facilities Insufficient number of toilets Increase the number of toilets ns Health for women. for the female workforce. Aug-19 Occupational Safety and Health Services and First Factory does not provide Follow up with OFATMA to Factory paid the health card 22 Health Aid systematic annual health perform the annual checks. (CDS)}for all the workers and checks to all workers. follows up with OFATMA for the medical checks. Factory provides itself medical checks to the Aug-19 Occupational Safety and Health Services and First Insufficient number of nurses. _ Hire two more nurses. 106 Health Aid Aug-19 Occupational Safety and Emergency Preparedness Undercharged and improperlÿy Maintain the fire extinguishers Facility took immediate action 34 Health mounted fire extinguishers. regularly. about this issue. Three fires extinguishers were properly charged and mounted. Assessment July 2018 Jun-18 Compensation Social Security and Other Employer's contribution to Pay ONA within the first 10 Management ensured that ONA Benefits ONA is Late. working days of each month. payment is done between the first 10 working days of each month. Jun-18 Compensation Social Security and Other Worker's contribution to ONA Pay ONA contributions within Payment is regularly done between Benefits is Late. the first 10 working days of each the first 10 working days of each month for the previous month. month. [page 249] Jun-18 Occupational Safety and OSH Management The employer has not Have a functioning OSH Facility has records of OSH Health Systems developed any mechanism to committee and hold regular assessment on a monthly basis. ensure cooperation on OSH OSH committee meetings. Osh committee regularly meets on matters. a monthly basis. Jun-18 Occupational Safety and OSH Management The factory has a written Consult workers representatives The factory has an OSH policy Health Systems OSH policy that is not signed on any change related to OSH signed by top management. The by top management. policy. Have both, OSH policy was communicated to management and worker workers representative who signed representatives sign the policy. the policy. Jun-18 Occupational Safety and Chemicals and Hazardous The inventory does not Keep an accurate inventory that All chemical used at the facility are Health Substances include all the hazardous includes all chemicals and included in the chemical inventory. substances used in the hazardous substances used in workplace. the workplace. Jun-18 Occupational Safety and Chemicals and Hazardous Unidentified containers of Label all containers used in the All chemical containers were Health Substances chemicals. workplace. Train relevant properly labelled such machine oil workers on chemical handling. and diesel tank. Jun-18 Occupational Safety and Chemicals and Hazardous MSDS were not available in Post MSDS for all chemicals and Facility ensured to have MSDS for Health Substances some sections of one building hazardous substances used in chemical product such as Al-Con were chemicals are used. the workplace. 200. Jun-18 Occupational Safety and Chemicals and Hazardous There is no eye wash station Install eye washing facilities in Facility decided to remove Health Substances in some areas where the area where chemicals and chemical from this area. chemicals and hazardous hazardous substances are used. substances are used. Jun-18 Occupational Safety and Worker Protection Machines missing pulley Replace the missing pulley Facility ensured to install pulley Health guards. guards on the machines. guards on required machines. Jun-18 Occupational Safety and Worker Protection Exposed wires in uncovered Maintain the electrical The electrical panel with exposed Health electrical panel. Uninsulated installations regularly. Ensure wires in the mezzanine was battery terminals. the electrical installation remain properly covered. unobstructed. Jun-18 Occupational Safety and Worker Protection One electrical panel found Post hazard sign on all electrical Electrical control panel at the Health missing appropriate safety panel. mezzanine was provided with Warnings. warning sign. Jun-18 Occupational Safety and Working Environment Level of lighting is inadequate Ensure the light level is Internal audits are performed Health in some sections of the appropriate in all working regularly to ensure that the light workplace. sections. level is appropriate. Jun-18 Occupational Safety and Welfare Facilities Insufficient number of toilets Increase the number of toilets Health for women. for women. [page 250] Jun-18 Occupational Safety and Health Services and First The factory does not provide Arrange free health checks for HR Manager was properly trained. Health Aid systematic health checks to workers within the first three Systematic health checks to workers within the first three months of hiring. workers is provided within the first months of hiring. three months of hiring. Jun-18 Occupational Safety and Health Services and First Insufficient number of onsite Have a permanent onsite Health Aid medical staff. medical staff of 4 nurses and 3 doctor's visits per week. Jun-18 Occupational Safety and Health Services and First Expired product found in two Inspect the first aid boxes on a Expired products such as Pro- Health Aid first aid boxes. regular basis and replace all Dovidine in 2 first aid boxes were expired products. removed immediately. Facility will ensure to inspect all first aid kits on a weekly basis. Jun-18 Occupational Safety and Emergency Preparedness Improper maintenance of fire Maintain the fire fighting Management installed a well Health fighting equipment. equipment on a regular basis. maintained fire extinguisher in the material warehouse and another in cutting department. Jun-18 Occupational Safety and Emergency Preparedness Evacuation plans have not Update the evacuation plan Evacuation plan is ok for the Health been updated. accordingly. Include the factory. À separate evacuation plan mezzanine and the indication was added to the mezzanine. for the escape routes. Jun-18 Working Time Regular Hours The factory's working hours Post the working hours including Working time and break time is for all shifts including break break time inside the workplace. posted inside the workplace. time were not posted by the employer. Jun-18 Working Time Leave The policy on the Give the appropriate break time HR Manager was properly trained. breastfeeding break is not to breastfeeding workers When returning from maternity fully applied. systematically. leave, female workers are entitled to 1 hour per day to breastfeed. A contentment form is signed as evidence of their will. [page 251] BETTER WORK HAITI - 22ND SYNTHESIS REPORT Factory: The Willbes Haïitian S.A (HT - Print Shop) [a Location: Port-au-Prince Number of workers: 57 Date of registration: Feb-18 Date of last two Better Jul-18 Jul-19 Work assessments: Advisory and Training Services 20-May-21 Training Virtual Industry Seminar on Chemical Management System 19-May-21 Training Virtual Industry seminar on Workplace Cooperation and Communication 28-Apr-21 Training Virtual OSH Event Workshop 22-Apr-21 Training Virtual training on Sexual Harassment Awareness and Prevention 20-Apr-21 Training Virtual trining on Occupational Safety and Health (OSH) 3-Mar-21 Training Virtual training on Covid-19 Emergency Preparedness 28-May-21 Advisory meeting Virtual OSH tour: emergency preparedness, Health services and first aid. Review pending in the improvement plan. Documentation reviews : OSH self assessment, training records, accident investigation procedure, risk assessment procedure nd riel ranictar 12-Apr-21 Advisory meeting Virtual OSH tour on emergency preparedness and worker protection. Documentation review: Internal regulations, COVID 19 procedure, ONA payment, lunch break, Annual leave and annual leave upon termination. 8-Dec-20 Advisory meeting Virtual meeting to present a template on worker Perception survey,review the following documents: COVID 19 Policy,Grievance mechanism, Annual leave and boni,Job description for OSH officer and OSH performance indicators. 8-Dec-20 Advisory meeting Virtual OSH tour to verify the improvements that have been made. Meeting with the compliance team to review the pending documents from the last meeting. Verify the Internal work rules, training records for Fire extinguisher and First Aid and the last evacuation Drill. Explain how to elaborate the OSH performance indicators. 4-Sep-20 Advisory meeting OSH factory tour to validate pending issues, Documentation review such as : Job Description for OSH officer, OSH self assessment, Accident investigation procedure, Management guideline for COVID 19, Grievance mechanism procedure. Worker perception Survey template. 28-May-21 Bipartite Committee Meeting To present the role of the committee in raising workers’ awareness to COVID-19. 28-Apr-21 Bipartite Committee Meeting Meeting to discuss how the factory can improve the working environment,identify training needs for the employees. 30-Mar-21 Bipartite Committee Meeting Induction for new employees on rules of hygiene, maintaining cleanliness in the toilet, Procedure for obtaining the ONA and OFA' 27-Feb-21 Bipartite Committee Meeting Training on personal protective equipment, debriefing and suggestion to verify if all PPE are available in the workplace. 28-Jan-21 Bipartite Committee Meeting Review of accomplishments for the year 2020 and set new goals for the year 2021 such as more training for the committee, Help workers understand the factory procedures and develop an effective communication with workers. 27-Nov-20 Bipartite Committee Meeting Meeting to analyse the procedures in place for Covid- 19 and set goals for the new year 3-Sep-20 Training Financial literacy. 14-Aug-20 Bipartite Committee Meeting Bipartite meeting to review BW service model and start with the self diagnosis process. 30-Jul-20 Training Bipartite committee. [page 252] 29-Jul-20 Training Emergency preparedness. 28-Jul-20 Training Emergency preparedness. 16-Jul-20 Training Human Resources Management. 15-Jul-20 Advisory meeting Meet with the OSH committee and work on the self diagnosis, documentation review: Document checklist. Session on OSH self assessment and Matrix of Key osha responsibilities. 25-Jun-20 Training Emergency preparedness. 8-May-20 Advisory meeting Virtual meeting with the HR assistant to review the improvement plan : Medical staff and medical checks for workers. Review the OSH monitoring systems, Internal work rules, HR performance indicators. 12-Feb-20 Advisory meeting OSH factory tour to verify worker protection and chemicals management systems in place. Meeting with the OSH committee to discuss about the training needs and documentations review such as: employee contract, annual leave and bonus, training records, Social security payments. 13-Dec-19 Advisory meeting To organize the election for the bipartite committee, then have à meeting with the candidates. 6-Nov-19 Advisory meeting OSH Factory tour to verify pending issues. Documentation reviews: Training records and inventory of chemicals and files of terminated workers. DETAILS OF NON IMPROVEMENT REMEDIATION ASSESSMENT COMPLIANCE CLUSTER COMPLIANCE POINT COMPLIANCE PRIORITIES EFFORTS MONTHS Assessment October 2020 Oct-20 Occupational Safety and Worker Protection Factory does not have Develop a checklist to 8 Health appropriate checklist to record daily cleaning and monitor the cleaning and disinfection disinfection process related to Keep record in COVID 19. appropriate location. Oct-20 Occupational Safety and OSH Management The factory does not have an Develop a protocol that 8 Health Systems appropriate include a COVID-19 task epidemic/pandemic protocol force, hygiene related to COVID-19 in place. procedures, entry and exit procedures and reporting Procedures. Assessment July 2019 Jul-19 Working Time Leave The factory provided 13 days of Provide workers the Factory ensured that 22 annual leave to workers with 1 required time for annual the workers could year of service instead of 15 leave. benefit 15 consecutive days. days in 2019. [page 253] Jul-19 Occupational Safety and Emergency Undercharged fire Keep all fire extinguishers A maintenance 34 Health Preparedness extinguishers. are properly maintained company has been unobstructed. contracted for the monthly inspection. Jul-19 Occupational Safety and Emergency Smoke detectors have not Install a fire detection and The facility has 22 Health Preparedness been installed where alarm system where purchased fire flammable materials are chemicals are used and detectors and placed stored. stored. them at their respective place. Jul-19 Occupational Safety and Health Services and Medical staff is not available Hire the required medical 34 Health First Aid for the night shift. staff. Jul-19 Occupational Safety and Working Environment Workplace temperature exceed Ensure that the air-flow 34 Health 30 c in all section. to and from the fans is not blocked. Jul-19 Occupational Safety and Worker Protection Electrical wires and outlet are Insulate the exposed The wires are installed 22 Health not properly maintained. electrical wires and install through pipeline to cover on all electrical prevent contact with outlets. people, cover have been placed to breakers and outlet. Jul-19 Occupational Safety and Worker Protection The proper masks are not Provide proper masks to Workers have been 22 Health provided to workers. workers. trained and received the proper PPE. Jul-19 Occupational Safety and OSH Management The inventory of chemicals Assign à person The facility has 38 Health Systems and hazardous products does responsible for updating assigned a person not specify the approximate inventories of hazardous responsible for amounts in storage. substances in the various updating the locations where they are inventories of stored or used. hazardous substances in various location where chemical are stored. Assessment March 2018 [page 254] Mar-18 Compensation Wage Information, Use Late payments of employers Submit ONA payments The facility ensured and Deduction contribution to ONA. on time and calculate this that ONA payments amount based on are submitted on workers’ base salary. time. Calculation is being done based on workers’ basic salary. Mar-18 Compensation Wage Information, Use The workers’ contributions to Deduct workers The facility ensured and Deduction ONA were overdue. contribution for ONA on that workers’ the base salary and contributions to ONA submit payment to ONA are submitted on on a monthly basis. time. Mar-18 Compensation Wage Information, Use Overtime hours were not Ensure that the payroll The Punch system and Deduction reported and compensated. records include regular has been reviewed. hours worked, total Day and night shifts overtime hour worked have been corrected. and any other period of time for which premium paid is required. Mar-18 Contracts and Human Employment Contracts Written employment contracts Review the employment Working contract form Resources do not specify the terms and contract, specify the has been reviewed. conditions of employment. nature of the work to be Position, date, salary performed, the amountto are included. be paid, the place and the date of the conclusion of the contract. Mar-18 Contracts and Human Termination Payment upon termination is Ensure that termination Management ensured Resources based on the minimum salary. payments are based on that termination average earnings as payments are based required instead of the on average earning. minimum salary. Mar-18 Occupational Safety and OSH Management Assessment of general Conduct a general OSH The factory appointed Health Systems occupational safety and health assessment on a monthly a safety and health in the factory was not basis. officer and the available. general assessment is conducted on a monthly basis. [page 255] Mar-18 Occupational Safety and OSH Management There are no mechanisms in Set up an OSH The OSH committee Health Systems place to ensure cooperation committee. is active. Meeting between workers and Assign someone to minutes are kept on a management on OSH matters. prepare the agenda and monthly basis. lead the OSH meetings on à monthlv basis Mar-18 Occupational Safety and OSH Management The Written OSH policy was Translate the policy into Written OSH policy Health Systems not developed in consultation the local language. Then, has been developed with workers and their consult with worker in consultation with representatives. representatives to make workers and their necessary adjustment in representatives. the policy. Mar-18 Occupational Safety and Chemicals and Inventory of chemicals and Assign a person The factory has Health Hazardous Substances hazardous substances is not responsible for updating already assigned a updated. inventories of hazardous person responsible for substances in the various updating chemical locations where they are inventories. The stored or used. Health and safety officer is responsible to verify if the inventory is updated. Mar-18 Occupational Safety and Chemicals and Chemical and hazardous Label all chemicals and The factory has Health Hazardous Substances substances are not properly hazardous substances already assigned a labelled. used in the workplace. person responsible to monitor all chemical recipients and ensure that all chemical containers are nrnnerly lahallad Mar-18 Occupational Safety and Chemicals and MSDSs are not available for all Translate and post MSDS Facility has already Health Hazardous Substances chemicals used in the where chemicals are assigned a workplace. used. responsible person for chemical management. MSDS are reviewed and posted in local Isnoisaa Mar-18 Occupational Safety and Worker Protection Standing workers are not Provide anti fatigue mats Management ensured Health provided anti fatigue mats. to all standing workers. to provide to all Provide sufficient break workers anti fatigue during which workers can mats. sit down. [page 256] Mar-18 Occupational Safety and Worker Protection Safety warnings are not posted Post safety warnings on Health and Safety Health in the workplace. all electrical panels. officer has been assigned to conducts monthly checks on all electrical panels. Mar-18 Occupational Safety and OSH Management Workplace temperature Ensure that the air-flow Health Systems exceeds 30 c in pressing, to and from the fans is packing and quality sections. not blocked. Monitor workplace temperature on a regular basis. Mar-18 Occupational Safety and Health Services and Insufficient medical staff. Hire the required medical Health First Aid staff. Mar-18 Occupational Safety and Emergency Obstructed fire extinguisher. Keep all fire extinguishers The Health and safety Health Preparedness properly maintained and coordinator ensured unobstructed. that all fire extinguishers are free of obstruction. Mar-18 Working Time Regular Hours Working time records did not Have an accurate The attendance reflect the hours actually attendance recording system has been worked. system. reviewed. Day and night shifts have been corrected. Mar-18 Working Time Regular Hours The factory's working hours is Display on the Working hours for not posted. information board the night and day shifts working hours for the have been posted. night shifts. [page 257] As à partnership between the International Labor Organization and the International Finance Corporation, a member of the World Bank Group, Better Work brings together various groups - governments, global brands, plant owners, trade unions and workers - to improve Work in apparel industry and make the sector more competitive. CORE DONORS TO BETTER WORK Netherlands Ministry of Foreign Affairs Swiss State Secretariat for Economics Affairs Ministry of Foreign Affairs of Denmark The Government of Australia Represented by the Department of Foreign Affairs and Trade (DFAT) The US Department of Labor Funding is also provided by DFID, Government of France, Government of Canada, Irish Aid, GMAC, Royal Government of Cambodia and private sector donors,including The Walt Disney Company, Levi Strauss Foundation, Gap Inc. and FUNG (1937) Management Ltd [page 258] [page 259] Pr SN 0) ST GIFC International DÉS Labour Corporation Organization WORLD BANK GROUP