(2016-11) Audit of Procurement Procedures in Six Institutions and Project Units, FY 2014-2015 (Executive Summary)

CNMP - Commission Nationale des Marchés Publics • 2016

Summary — This final report presents an executive summary of the audit of public procurement procedures in six Haitian institutions and project units for the 2014-2015 fiscal year. The audit, conducted by Daniel Thirion International, aimed to assess compliance with regulations, identify non-conformities, and provide recommendations to improve governance and strengthen local audit firms' capacities. It reveals significant non-compliance, particularly concerning planning, archiving, and the use of direct agreements.

View Document View Original Source

Key Findings

9% of audited contracts (33 out of 71) were non-compliant with regulations, indicating insufficient quality management practices.
Many project units lack specialized public procurement commissions (CSMP/CMMP), leading to non-compliance with legal provisions.
Procurement planning is inconsistent and incomplete across institutions, hindering effective national oversight by the CNMP.
Archiving of procurement files is deficient, lacking official procedures, trained personnel, and dedicated space, causing difficulties in obtaining necessary documents for audits.
A high proportion of direct agreements (37.5%) and non-justified emergency procedures undermine principles of economy, transparency, and equity.

Full Description

This executive summary outlines the findings and recommendations from an audit of public procurement procedures across six Haitian public institutions and project units for the fiscal year 2014-2015. The audit, commissioned by the National Public Procurement Commission (CNMP) and conducted by Daniel Thirion International, had a dual objective: to verify the regularity of procurement processes and to strengthen the capacities of local accounting firms. The scope included reviewing organizational structures, detailed procurement procedures, and contract management, with physical inspections of delivered goods or completed works. The audit identified widespread non-compliance with regulations, deficiencies in planning and archiving, and a high reliance on non-competitive direct agreements. It also highlighted issues with incomplete technical files, inadequate project management resources, and a lack of clear guidelines for contracts below certain thresholds. Recommendations focus on standardizing procedures, improving planning and archiving, strengthening internal controls, and enhancing the capacity of both contracting authorities and private sector bidders.

Topics

Geography

Time Coverage

2014-10-01 — 2015-09-30

Keywords

public procurement, audit, Haiti, contract management, governance, transparency, compliance, institutional reform, financial management, project management, direct agreements, archiving, capacity building, economic development

Entities

République de Haïti, Ministère de l'Economie et des Finances, Commission Nationale des Marchés Publics, Unité de Coordination de Projets, Daniel Thirion International, Banque Mondiale, Inspection Générale des Finances, Cours Supérieure des Comptes et du Contentieux Administratif, Bureau de Monétisation des Projets de l'Aide au Développement, Unité de Construction de Logements et de Bâtiments Publics, Ministère de l'Agriculture, des Ressources Naturelles et du Développement Rural, Ministère des Travaux Publics, des Transports et de la Communication, Ministère de l'Education Nationale et de la Formation Professionnelle, Ministère de la Santé Publique et de la Population, Ministère de la Planification et de la Coopération Externe, Thomas Bois et Associés, Turnier S.A., Domond et Associés, FARUD

Notes

Series: CNMP Rapport d'Audit — the executive-summary/cover report ('Sommaire Exécutif', 'Rapport Final', dated 'Novembre 2016') consolidating the same six-institution FY2014-2015 audit batch (MENFP, UCLBP, MSPP, MTPTC, MARNDR, BMPAD — each also gathered individually above). Site 'Publié le' 2016-11-06.