(2016-11) Audit of Procurement Procedures — Ministry of Agriculture, Natural Resources and Rural Development (MARNDR), FY 2014-2015
Summary — This final report presents an audit of public procurement procedures by Haiti's Ministry of Agriculture, Natural Resources and Rural Development (MARNDR) for the 2014-2015 fiscal year. It identifies inefficiencies in the dual procurement system, lack of internal controls, and informal practices, offering recommendations to enhance transparency and compliance with public procurement law.
Key Findings
- The MARNDR's legal framework for procurement is compliant, but the dual system (external vs. national funding) is inefficient due to expertise concentration in UPMP.
- No internal control system for procurement exists within MARNDR, nor is there a formalized archiving system with trained personnel.
- Many procurement procedures, especially for works, are informal, lack detailed technical specifications, and often resemble quotation requests rather than restricted calls for tenders.
- Direct agreements for supplies and small equipment are common, often justified by payment modalities that reduce competition and are not always documented.
- Lack of contractor qualification verification led to contract failure and project delays, highlighting the need for robust technical qualification checks.
Full Description
This final report details the audit of public procurement and contract management procedures implemented by the Ministry of Agriculture, Natural Resources and Rural Development (MARNDR) in Haiti for the 2014-2015 fiscal year. Commissioned by the Project Coordination Unit (UCP) of the Ministry of Economy and Finance (MEF) and conducted by Daniel Thirion International (DTI Inc.) with local firm DOMOND et Associés, the audit aimed to assess the conformity of MARNDR's practices with existing regulations and principles of economy, transparency, efficiency, and equity. The mission covered organizational structure, procurement procedures, and contract management, including physical inspections of delivered goods and ongoing or completed works. It also sought to transfer know-how in public procurement audit techniques to local firms. The report identifies several non-conformities, particularly regarding direct agreements, lack of internal control, and inadequate archiving and planning, and provides recommendations to strengthen internal controls, standardize archiving, and reorganize procurement functions to comply with public procurement law.
Notes
Series: CNMP Rapport d'Audit, part of the same six-institution FY2014-2015 batch (see MENFP entry above). Marked 'Rapport Final', dated 'Novembre 2016' on the cover. Site 'Publié le' 2016-11-07.