Better Work Ayiti: 14yèm Rapò Sentèz Semestriyèl

14th Biannual Synthesis Report Under the HOPE II Legislation Haiti 16 APRIL 2017 ILO CATALOGUING IN PUBLICATION DATA Better Work Haiti 14th Synthesis Report under HOPE II Legislation International Labour Office synthesis report / labour law / hope legislation / haiti / garment April 2017 Copyright © International Labour Organization (ILO) and Inter national Finance Corporation (IFC) April 2017 Publications of the ILO enjoy copyright under Protocol 2 of the Universal Copyright Convention. Nevertheless, short excerpts from them may be reproduced without authorization, on condition that the source is indicated. For rights of reproduction or translation, application should be made to the ILO, acting on behalf of both organizations: ILO Publications (Rights and Permissions), International Labour Office, CH-1211 Geneva 22, Switzerland, or by email: pubdroit@ilo.org. The IFC and ILO welcome such applications. Libraries, institutions and other users registered with reproduc tion rights organizations may make copies in accordance with the licences issued to them for this purpose. Visit www.ifrro.org to find the reproduction rights organization in your country. The designations employed in this, which are in conformity with United Nations practice, and the presentation of material therein do not imply the expression of any opinion whatsoever on the part of the IFC or ILO concerning the legal status of any country, area or territory or of its authorities, or concerning the delimitation of its frontiers. The responsibility for opinions expressed in signed articles, studies and other contributions rests solely with their authors, and publication does not constitute an endorsement by the IFC or ILO of the opinions expressed in them. Reference to names of firms and commercial products and processes does not imply their endorsement by the IFC or ILO, and any failure to mention a particular firm, commercial prod uct or process is not a sign of disapproval. ILO publications can be obtained through major booksellers or ILO local offices in many countries, or direct from ILO Publica tions, International Labour Office, CH-1211 Geneva 22, Switzer land. Catalogues or lists of new publications are available free of charge from the above address, or by email: pubvente@ilo.org Visit our website: www.ilo.org/publns Cover photo: ©ILO/IFC Printed by ILO 1BETTER WORK HAITI - 14TH SYNTHESIS REPORT Copyright © International Labour Organization (ILO) and International Finance Corporation (IFC) (2017) First published (2017) Publications of the ILO enjoy copyright under Protocol 2 of the Universal Copyright Convention. Nevertheless, short excerpts from them may be reproduced without authorization, on condition that the source is indicated. For rights of reproduction or translation, application should be made to the ILO, acting on behalf of both organizations: ILO Publications (Rights and Permissions), International Labour Office, CH-1211 Geneva 22, Switzerland, or by email: pubdroit@ilo.org. The IFC and ILO welcome such applications. Libraries, institutions and other users registered with reproduction rights organizations may make copies in accordance with the licenses issued to them for this purpose. Visit www.ifrro.org to find the reproduction rights organization in your country. ILO Cataloguing in Publication Data Better Work Haiti: apparel industry 14th biannual synthesis report under the HOPE II legislation / International Labour Office; International Finance Corporation. - Geneva: ILO, 2017 1 v. ISSN 2227-958X (web pd7f) International Labour Office; International Finance Corporation clothing industry / textile industry / working conditions / workers rights / labor legislation / ILO Convention / international labor standards / comment / application / Haiti 08.09.3 The designations employed in this, which are in conformity with United Nations practice, and the presentation of material therein do not imply the expression of any opinion whatsoever on the part of the IFC or ILO concerning the legal status of any country, area or territory or of its authorities, or concerning the delimitation of its frontiers. The responsibility for opinions expressed in signed articles, studies and other contributions rests solely with their authors, and publication does not constitute an endorsement by the IFC or ILO of the opinions expressed in them. Reference to names of firms and commercial products and processes does not imply their endorsement by the IFC or ILO, and any failure to mention a particular firm, commercial product or process is not a sign of disapproval. ILO publications can be obtained through major booksellers or ILO local offices in many countries, or direct from ILO Publications, International Labour Office, CH-1211 Geneva 22, and Switzerland. Catalogues or lists of new publications are available free of charge from the above address, or by email: pubvente@ilo.org Visit our website: www.ilo.org/publns 2BETTER WORK HAITI - 14TH SYNTHESIS REPORT Acknowledgements Better Work Haiti is supported by the US Department of Labor. Core donors to Better Work are: Netherlands Ministry of Foreign Affairs, Swiss State Secretariat for Economic Affairs (SECO), Danish International Development Agency (DANIDA), Australian Department of Foreign Affairs and Trade and the US Department of Labor. Funding is also provided by DFID, French Ministry of Labor, Employment, Vocational Training and Social Dialogue; Employment and Social Development Canada; Human Resources and Social Development Canada; Irish Aid; German Federal Ministry for Economic Cooperation and Development; GIZ; Royal Government of Cambodia, Garment Manufacturers Association in Cambodia and private sector donors, including The United States Council Foundation, Inc., Levi Strauss Foundation, Gap Inc., FUNG (1937) Management Ltd and American Eagle Outfitters, Inc., United States Council for International Business (USCIB). This publication does not necessarily reflect the views or policies of the organizations or agencies listed above, nor does mention of trade names, commercial products, or organizations imply endorsement by them. .................................................................. 14 .......... 15 ................................................................................. 25 ........................................ 36 ......................................................................... 47 Chart 1: Non-compliance rates for 25 factories assessed between April 2016 and March 2017 over two Better Work cycles Freedom of Association Labour Child ination Discrim Labour Forced Bargaining Collective Child Labourers Documentation and Protection of Young Workers Hazardous Work and other Worst Forms Gender Race and Origin Religion and Political Opinion Bonded Labour Coercion Forced Labour and Overtime Prison Labour Collective Bargaining Freedom to Associate 8% 8% 4% and Compensation Interference and Discrimination Strikes Union Operations Method of Payment Minimum Wage Overtime Wages Paid Leave Premium Pay Social Security and Other Benefits 4% 4% 8% 28% 64% 16%88% Contracts Resource Human Wage Information, Use and Deduction Contracting Procedures 32% 8%20% and s Occupational Safety and Health Workin g Time Dialogue, Discipline and Disputes Employment Contracts Termination Chemicals and Hazardous Substances Emergency Preparedness Health Services and First Aid OSH Management Systems Welfare Facilities Worker Accommodation Worker Protection Working Environment Leave Overtime Regular Hours 28% 20% 68% 72% 88% 24% 84% 84% 84% 12% 60% 36% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Non-compliance rate (n=25) ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ 5 6 9 10 ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ BETTER WORK HAITI – 14TH SYNTHESIS REPORT Factory: Caribbean Island Apparel S.A. Location: Port-au-Prince Number of workers: 2261 Date of registration: Sep-09 Date of last two Better Work Dec-16 Jan-16 Advisory and Training Services 11-Aug-16 Industry Seminar on Self-Reporting 18-Aug-16 Collective Bargaining Seminar 23-Aug-16 Collective Bargaining Seminar 28-Sep-16 Industrial Relations Training 14-Dec-16 Follow up on the recent BW assessment. Discussion on key issues and review of remediation efforts to address existing non-compliance points. 08-Feb-17 PICC Meeting. Review of improvement plan. Identifying person in charge of solving each issue and deadlines. 14-Mar-17 Factory tour to validate the OSH improvement efforts. Advisory with management on how to fill up the progress report template and the importance to include the PICC committee in the process. ASSESSMENT COMPLIANCE CLUSTER COMPLIANCE POINT DETAILS OF NON COMPLIANCE IMPROVEMENT PRIORITIES REMEDIATION EFFORTS MONTHS Assessment December 2016 12 Factory is changing the Ensure that the compensation Dec-16 Compensation Paid Leave Payments for legally mandated payroll system in order to for legally mandated holidays holidays are inaccurately calculated correct this situation. are accurate. for piece rate workers. 12 Factory is changing the Ensure that sick leave Dec-16 Compensation Paid Leave The payment for sick leaves is payroll system in order to payments are accurate. inaccurately calculated for piece rate correct this situation. workers. 12 Factory is changing the Ensure that maternity leave Dec-16 Compensation Paid Leave The payment for maternity leaves is payroll system in order to payments are accurate. inaccurately calculated for piece rate correct this situation. workers. Dec-16 Compensation Social Security and Other Benefits The factory has not registered with OFATMA for maternity and health insurance services. The factory should register with OFATMA for maternity and health insurance services. The factory approached OFATMA that already sent the invoice. They are now registered. Next step is to collect and forward the payment. 12 12 The factory approached The factory should register with Dec-16 Compensation Social Security and The factory does not collect and OFATMA that already sent OFATMA for maternity and Other Benefits forward worker's contribution to the invoice. They are now health insurance services. OFATMA for maternity and health registered. Next step is to insurance services. collect and forward the payment. The factory had 9 nurses. One Dec-16 Occupational Safety and Health Services and The factory has an insufficient Hire more onsite medical staff additional nurse has been Health First Aid number of onsite medical staff. in order to comply with the hired and the factory is in a Haitian Labour Code. recruitment process to hire 2 more. 42 Ensure an adequate number of Dec-16 Occupational Safety and Welfare Facilities The factory does not have the toilets in proportion to the total Health required number of toilets for the workforce as stipulated by the workers. Haitian Labour code. 18 The factory has ordered new Dec-16 Occupational Safety and Worker Protection Missing pulley guards on some Install and maintain proper machines and is in the Health machines. guards on all the dangerous process of installing pulley moving parts of machines and guards on the single needle equipment. machines. Additional fans have been Dec-16 Occupational Safety and Working Environment Excessive temperatures recorded in Ensure that temperature and 50 added throughout the Health some sections within the workplace. ventilation levels at the workplace and during an workplace are kept at an advisory session, the acceptable level. temperature levels were also verified (around 27-28 C) Assessment January 2016 12 Update the payroll system in Jan-16 Compensation Paid Leave Compensation for legally mandated order to calculate the payment holidays is inaccurately calculated for based on average earnings piece rate workers. instead of the minimum wage. Jan-16 Compensation Paid Leave The payment for sick leaves is inaccurately calculated for piece rate workers . Update payroll system to calculate sick leave payments based on average earnings instead of the minimum wage. The payroll system was updated to meet this requirement. 48 48 The payroll system was Update payroll system to Jan-16 Compensation Paid Leave The payment for maternity leaves is updated to meet this calculate maternity leave inaccurately calculated for piece rate requirement. payments based on average workers. earnings instead of the minimum wage. 48 Forward the workers' Jan-16 Compensation Social Security and The factory does not collect and contributions to OFATMA for Other Benefits forward worker's contribution to maternity and health insurance OFATMA for maternity and health services. insurance services. 30 Pay the employer's Jan-16 Compensation Social Security and The factory has not registered with contribution to OFATMA for Other Benefits OFATMA for maternity and health maternity and health insurance insurance services. services. 18 Unidentified chemical containers Ensure all chemicals containers Jan-16 Occupational Safety and Chemicals and were observed in some areas. are properly identified and Health Hazardous stored. Substances All MSDS were posted in the 18 Ensure that MSDS are available No MSDS were available for some Jan-16 Occupational Safety and Chemicals and relevant areas. for thinner and KM7 in the chemicals in the chemical storage Health Hazardous chemical storage room. room. Substances Regularly train workers on how Jan-16 Occupational Safety and Worker Protection No evidences provided indicating to handle machines safely. Health that the mechanics are regularly trained to use the machines safely. 36 All electrical boxes are Jan-16 Occupational Safety and Worker Protection An electrical box in Building 10 was Ensure that all electrical boxes properly maintained and Health poorly maintained and unidentified. are properly maintained and identified. identified. Jan-16 Occupational Safety and Worker Protection Several electrical boxes were found Post safety warnings on Safety warnings have been 12 Health without safety warnings. electrical boxes. posted in the required places. Jan-16 Occupational Safety and Working Environment The temperature levels are over 30 C Ensure temperature levels are Additional exhaust fans were 24 Health in several sections. under 30 C. added in buildings 11 and 12. Jan-16 Occupational Safety and Health Working Environment Workplace lighting is insufficient. Improve lighting in the noted sections. 6 New lighting installations have been provided in Buildings 13 and 14. Regular workplace inspections Jan-16 Occupational Safety and Working Environment The boiler and generator area was Improve the OSH management 12 are being conducted. The Health not clean and tidy. system to ensure that the PICC members now also workplace is clean and tidy. report daily to the Compliance Officer, if they notice any problem. Systematic maintenance and cleaning are performed regularly. 12 A system was put in place to Jan-16 Occupational Safety and Emergency One fire alarm switch was not Engineering department should prevent blocking of the fire Health Preparedness accessible. position machines in a suitable alarm switch. order to address this issue. Jan-16 Occupational Safety and Emergency The escape routes in two buildings Properly mark the emergency The floor markings are being Health Preparedness are incorrectly marked. escape routes. repainted in all the buildings. Jan-16 Working Time Overtime Workers in some sections had Monitor and limit overtime Overtime hours are limited worked excessive overtime hours. work to a maximum of 80 and regularly monitored to hours for a 3 month period for address this issue. all workers. Request prior authorization from MAST for overtime work as needed Percentage of workers on an incentive scheme earning 350 Gourdes per 8 hours of work: Dec-16 99% Jan-16 92% BETTER WORK HAITI – 14TH SYNTHESIS REPORT Factory: CODEVI Location: Ouanaminthe Number of workers: 7039 Date of BW registration: Sep-09 Date of last two Better Work assessments: Nov-15 Oct-16 Advisory and Training Services 06-Aug-16 Workplace Communication Training 07-Aug-16 Workplace Communication Training 06-Sep-16 Meeting with the Compliance Manager to introduce the new features of the STAR portal. 07-Sep-16 Meeting with the Compliance Officer to review the improvements made and conducted a factory tour. 07-Sep-16 Supervisory Skills Training in Spanish 22-Oct-16 Collective bargaining Training 29-Oct-16 Industrial Relations Training 22-Nov-16 Meeting with management to review the improvements plan. 30-Nov-16 Supervisory Skills Training in Spanish 27-Jan-17 Review of the remediation efforts made since the last BW assessment. 28-Jan-17 Factory tour of Top Choice, Superior & MD facilities to review remediation actions related to OSH. Recommendations made for further improvements. 11-Feb-17 Workers Rights & Responsibilities Training 17-Feb-17 PICC Training 18-Feb-17 Grievance Mechanism Training ASSESSMENT COMPLIANCE CLUSTER COMPLIANCE POINT DETAILS OF NON COMPLIANCE IMPROVEMENT PRIORITIES REMEDIATION EFFORTS MONTHS Assessment October 2016 Oct-16 Discrimination Gender One case of sexual harassment has 18 The factory has included information Provide training to raise workers on their sexual harassment policy in been found in the workplace. awareness on ways to prevent and the induction training for all new address sexual harassment at the workers. Training has also been workplace. Train supervisors and provided to old workers. managers on the company regulations regarding sexual harassment. Update the policy on sexual harassment to include mandatory training for workers and managers and strengthen reporting options and investigation processes. Oct-16 Freedom of Association and Collective Bargaining Collective Bargaining The CBA is not fully implemented. Review the CBA with the union and implement all the provisions agreed upon accordingly. The factory started consultations meetings with the union to prepare the CBA review in June 2017. 60 Oct-16 Compensation Overtime Wages Extra hours of work performed on 60 Ensure that work on weekly rest days are conducted with prior Saturday and Sunday are not authorization from MAST and adequately paid. compensated properly. Oct-16 Compensation Premium Pay Working hours completed during Properly compensate workers for 60 hours worked at night. night shift were not paid at 100 percent above normal wage, as required. Oct-16 Compensation Wage Information, Use 48 Review the payroll and attendance Time records did not correlate recording systems to ensure and Deduction between the payroll and consistency in records and to attendance records. accurately reflect the actual working hours. Oct-16 Compensation Paid Leave Several workers worked for more 6 Review payroll procedures and system to ensure that weekly rest than 48 hours even within 5 days are properly paid for when working days or less and in such workers complete 48 hours of cases, but no weekly rest day work within Monday to Friday. payments were noted in the payroll as required by the law. Oct-16 Compensation Paid Leave Compensation for annuals leaves is 6 The factory needs to review its payroll system and procedures to not accurately calculated. ensure that all annual leave payments are compliant with the legal requirements. Oct-16 Compensation Paid Leave Sick leave payments are based on 60 The factory needs to review its payroll system and procedures to the minimum wage instead of the ensure that all sick leave payments average earnings as stipulated by are compliant with the legal Article 148 of the labor code. requirements. Oct-16 Compensation Paid Leave Maternity leave payments are based on the minimum wage instead of the average earnings as stipulated by Article 148 of the labor code. 6 The factory needs to review its payroll system and procedures to ensure that all sick leave payments are compliant with the legal requirements. Oct-16 Compensation Social Security and 66 ONA payment is late. Ensure that ONA payments are The factory has started to monitor Other Benefits paid on time every month. the timeliness of ONA payments and management provided the authorization to complete all ONA payments until December 2016. Oct-16 Compensation Social Security and 66 The factory has started to monitor Ensure that ONA payments are ONA contribution is collected but the timeliness of ONA payments and paid on time every month. not forwarded on time to workers. Other Benefits management provided the authorization to complete all ONA payments until December 2016. Oct-16 Compensation Social Security and Register with OFATMA for work 66 The factory has not registered with related accident insurance. Other Benefits OFATMA for work-related accident insurance. Oct-16 Compensation Social Security and 66 OFATMA sent a letter to confirm that None/ OFATMA services for the The factory has not registered with this requirement is not applicable for maternity and health insurance is Other Benefits OFATMA for maternity and health companies that are located in areas not available in Ounaminthe area. insurance (employer's contribution). where insurance registration services are unavailable. Oct-16 Compensation Social Security and 66 OFATMA sent a letter to confirm that None/ OFATMA services for the The factory has not registered with this requirement is not applicable for maternity and health insurance is Other Benefits OFATMA for maternity and health companies that are located in areas not available in Ounaminthe area. insurance (workers' contribution). where insurance registration services are unavailable. Oct-16 Compensation Social Security and The factory needs to review its Compensation for annuals leaves is 66 payroll system and procedures to Other Benefits not accurately calculated as the ensure that all annual leave average earnings of the workers. payments are compliant with the legal requirements. Oct-16 Compensation Employment Contracts Approved internal work rules were not posted at the workplace. Obtain MAST's approval for the internal work rules. The factory revised its internal work rules and sent them to MAST for approval. 66 Oct-16 Compensation Contracting Procedures Workers categorized as apprentices 66 Ensure that overtime hours have prior authorization and are were subjected to excessive properly recorded and paid for all overtime hours. categories of workers. Obtain approval from MAST for the apprenticeship program and other related documents. Oct-16 Compensation Termination Workers are often terminated 66 Labor law training was provided to Provide labor law training to the HR and management staff. Internal HR and management teams. without reason. In the terminated work rules were revised to ensure Ensure that termination files, instead of stating the specific that the termination process is procedures are compliant with reason for termination, it only compliant with legal requirements. legal requirements. mentioned an article number. Oct-16 Compensation Dialogue, Discipline and 66 Additional training has been Provide training to supervisors on Some supervisors do not treat provided to supervisors and further proper workplace conduct. Disputes workers with respect and no sessions have been scheduled for Communicate the company policy adequate grievance mechanism is managers. Internal work rules were on verbal abuse to all employees. available to follow up with workers' revised to ensure that the company complaints. policy on verbal abuse is properly communicated. Oct-16 Compensation OSH Management Register with OFATMA for work 66 The factory record work-related related accidents insurance. accidents but these records were Systems not submitted to OFATMA. Oct-16 Occupational Safety and 66 An inventory of all chemicals used in Ensure that a complete inventory No inventory of chemical Chemicals and the workplace is available at the of all chemicals used in the substances used in the workplace Hazardous Substances Health compliance department. workplace is kept and updated by were provided. the compliance department. Oct-16 Occupational Safety and Health Chemicals and Hazardous Substances Several unlabeled chemicals containers found in the workplace. Review the chemical handling procedures to ensure that labels are available at all times. Regularly monitor the implementation of this procedure. Maintenance managers have been assigned to monitor chemical labeling at all times. Training was also provided to other staff members using chemicals on a regular basis. 66 Oct-16 Occupational Safety and 66 Chemicals and No MSDS available for several Review the chemicals handling Health Hazardous Substances chemicals used in the workplace. procedure to ensure that labels and MSDS' are available at all times and regularly monitor its implementation. Oct-16 Occupational Safety and 66 Chemicals and Workers did not receive any Provide training on chemicals Training on chemical safety was Health Hazardous Substances chemical safety-related training. safety and keep adequate records. provided and adequate records are available. Additional training sessions are also planned for the upcoming months. Oct-16 Occupational Safety and 66 Install eye wash stations in the Additional eye wash stations were Chemicals and No eye wash stations were chemical usage areas. installed in the chemical usage areas Health Hazardous Substances observed near the chemical usage of buildings FW, MD and AM2. areas of 5 buildings. Oct-16 Occupational Safety and 66 Additional PPEs were provided in the Provide adequate PPE to all Worker Protection Not al workers in the following MD and AM2 buildings. Training on worker, as required and train them Health sections were provided with PPE : chemical handling was provided. on the importance of using PPE. spot cleaning section, stamping, Maintenance coordinators have been Assign a person in charge of and production. tasked with monitoring the monitoring the availability of PPEs. availability of PPEs. Oct-16 Occupational Safety and Worker Protection Several workers were seated on Replace the chairs without back Management has purchased new 66 Health chairs without back rests. rests. chairs to replace the ones without Also several standing workers in back rests and will be providing them one building were not provided to the workers soon. with standing mats. Several pregnant workers in another building were performing tasks that required them to stand for extended periods and were not provided with chairs when requested Oct-16 Occupational Safety and Define staff in charge of Machine guards were replaced and 66 Worker Protection During the factory tour, EAs noticed the maintenance coordinators have maintaining machine guards for Health that several machines were missing each factory. Ensure that all been assigned to monitor this finger guards and pulley guards. machines have proper guards. requirement. Oct-16 Occupational Safety and Health Worker Protection No warning signs were posted on several electrical boxes. Ensure that Top Choice and Superior assigns a management staff to be in charge of monitoring compliance issues. 66 Oct-16 Occupational Safety and Working Environment Workplace temperature exceed 30 Improve the temperature levels in 66 Health C. the noted areas. Oct-16 Occupational Safety and Welfare Facilities Insufficient number of toilets. Build additional toilets. 66 Health Oct-16 Occupational Safety and 42 Welfare Facilities Lack of soap in the restrooms. Assign a person in charge of Health monitoring the availability of soap in all toilets. Oct-16 Occupational Safety and 48 Provide an eating area that can Welfare Facilities The number of seats available at adequately accommodate all Health the existing eating area is workers. inadequate to accommodate the total number of workers currently employed by the factory. Oct-16 Occupational Safety and 48 Conduct regular medical checks for The factory conducts regular medical Health Services and No systematic medical checks were newly hired workers. checks for newly hired workers on an Health First Aid arranged for newly hired workers ongoing basis. within the first three months of employment. Oct-16 Occupational Safety and Properly compensate workers for 48 Premium Pay No adequate compensation is hours worked at night. Health provided for work performed on both Saturday and Sunday. Oct-16 Occupational Safety and 54 Provide systematic annual medical No systematic annual medical Health Services and checks for all workers. checks were arranged for workers. First Aid Health Oct-16 Occupational Safety and 54 Provide systematic bi-annual Health Services and No systematic bi-annual medical medical checks were arranged for Health First Aid checks were arranged for workers workers who are exposed to work who are exposed to work related related hazards. hazards. Oct-16 Occupational Safety and Ensure that all pregnant women Additional chairs were provided for 12 Health Services and Several pregnant workers are provided with proper seats. pregnant women. Health First Aid complained that they were not provided with seats when requested. Insufficient number of medical staff Hire additional medical staff. 12 Oct-16 Occupational Safety and Health Services and First Aid Health Oct-16 Occupational Safety and Health Health Services and First Aid First aid boxes not easily accessible in 3 buildings. Ensure that adequate first aid boxes are available in each building. 12 Oct-16 Occupational Safety and Install proper fire detection and 48 Emergency Two factories did not have an alarm system in all buildings. Health Preparedness alarm system installed and the alarm system from another building was not operational. Oct-16 Occupational Safety and 42 Increase the number of fire Emergency Several undercharged or blocked extinguishers inspection in all Health Preparedness fire extinguishers found in the building. Keep a stock of additional workplace. fire extinguishers to be used in case of emergency. Oct-16 Occupational Safety and 54 Update all evacuation plan as Emergency The evacuation plans do not reflect required. Health Preparedness the actual layout of the workplace for 2 building. No evacuation were posted in the workplace for 1 building. Oct-16 Occupational Safety and Emergency No records of fire drills were Conduct biannual emergency drills The factory conducted emergency 60 Health Preparedness available for 3 buildings. for each building. drills in all the buildings. Oct-16 Occupational Safety and 60 Management provided workers with Provided workers with a Emergency Cell phones were being charged charging stations in order to address designated charging stations. Health Preparedness inappropriately throughout the this issue. workplace and near highly flammable substances. Oct-16 Working Time Regular Hours Workers from several buildings 60 Review compensation system for all eligible workers to ensure that complained that they usually they are properly paid for overtime worked beyond regular hours but hours. receive a fixed salary from management regardless of the actual hours worked. Oct-16 Working Time Regular Hours Several categories of workers were 60 Review attendance recording system for all eligible workers to not punching in and out of the ensure that all overtime hours are factory to record their working time. properly recorded for them. Several of these workers explained that they are subjected to long working hours but are not compensated accordingly. Oct-16 Working Time Overtime No authorization to work at night was provided to EAs during the assessment. Request authorization to work at night from MAST. 60 Respect legal limits for overtime. 60 Oct-16 Working Time Overtime Several workers in the packing, shipping and loading session at 2 plants were found to have completed more than 80 hours overtime per trimester. Oct-16 Working Time Overtime No authorization to work on 6 Request authorization to work on Sundays from MAST. Sundays was provided to EAs during the assessment. Oct-16 Working Time Overtime No authorization to work overtime 60 Request authorization to work overtime from MAST. was provided to EAs during the assessment. Assessment Novmber 2015 Nov-15 Freedom of Association 54 Collective Bargaining The CBA is not fully implemented. Review and implement all Regarding medical services, the factory conducts medical checks for all newly and Collective Bargaining provisions of the Collective hired workers and regular medical follow Bargaining Agreements. ups for employees performing hazardous work. All factory staff also have access to extensive medical, cardiovascular, dental, visual laboratory and operations services. There is also a mobile clinic, monthly operations by general medicine practitioners and various clubs dealing with issues such as pregnancies, hypertension, diabetes, tuberculosis and sexually transmitted infections (HIV-AIDS). A HIV policy has also been established in conjunction with the ILO Community counselors. Annual surgeries are also performed for hernias, etc. And all points on the tripartite committee is implemented as a park, CODEVI has 5 doctors, 6 nurses, 3 laboratory technicians, 1 dentist and 1 psychologist and all these employees have permanent contracts. Nov-15 Freedom of Association and Collective Bargaining Strikes Workers terminated for participating in a strike Review termination policy with HR staff and union representatives. Reinstate all eligible workers. Management team received training on termination procedures and labor law. Terminated workers received their final entitlements and are not pursuing the case with the Ministry of Labor for reinstatement. 54 Nov-15 Compensation Overtime Wages Working hours completed during 30 Ensure that overtime wages are CODEVI is reviewing it payroll properly paid. system to ensures that overtime night shift were not paid at 100 wages are properly paid. percent above normal wage, as required by the law. Nov-15 Compensation Paid Leave Payroll records and worker 54 The internal regulation and the CBA Discuss this issue with top has been updated. The factory has management in order to obtain interviews revealed that payment started to provide adequate their approval to adjust the for sick leaves was based on the payment for sick leaves to all eligible payment system. Provide minimum wage. According to the workers. adequate payment for sick leaves legal requirements, payment for to all eligible workers. Update the sick leaves must be based on the related internal regulation and average salary. amend the CBA, if needed. Nov-15 Compensation Paid Leave Payroll records and worker The internal regulation and the CBA Discuss this issue with top has been updated. The factory has management in order to obtain interviews revealed that payment started to provide adequate their approval to adjust the for maternity leaves was based on payment for maternity leaves to all payment system. Provide the minimum wage. According to adequate payment for maternity the legal requirements, payment for eligible workers. leaves to all eligible workers. maternity leaves must be based on Update the related internal the average salary. regulation and amend the CBA, if needed. Nov-15 Compensation Social Security and 48 Management stated that OFATMA Discuss this issue with the top The factory has not registered with does not provide any services in the management in order to obtain OFATMA for work-related accident Other Benefits northern region of Haiti. Therefore their approval to proceed with the insurance. the factory workers are unable to registration. Inform workers about benefit from this provision. In the the provision of work-related event of an accident, the factory accident insurance. Ensure that the provides medical services, medicines, insurance payments and updated salaries and other forms of lists of workers are submitted to compensation to support the person OFATMA on a yearly basis. involved. Nov-15 Compensation Social Security and Other Benefits The factory had not registered with OFATMA for maternity and health insurance. Discuss this issue with the top management in order to obtain their approval to proceed with the registration and submit the registration-related documents to OFATMA. Inform workers about the provision of maternity and health insurance. Ensure that the insurance payments and updated lists of workers are submitted to OFATMA on a yearly basis. Management stated that OFATMA does not provide any services in the northern region of Haiti. Therefore the factory workers are unable to benefit from this provision. In the event of an accident, the factory provides medical services, medicines, salaries and other forms of compensation to support the person involved. 54 Nov-15 Compensation Social Security and 42 Management stated that OFATMA Collecting and forwarding of Discuss this issue with the top does not provide any services in the Other Benefits workers' contributions to OFATMA. management in order to obtain northern region of Haiti. Therefore their approval to proceed with the the factory workers are unable to registration and submit the benefit from this provision. In the registration-related documents to event of an accident, the factory OFATMA. Inform workers about provides medical services, medicines, the provision of maternity and salaries and other forms of health insurance. Ensure that the compensation to support the person insurance payments and updated involved. lists of workers are submitted to OFATMA on a yearly basis. Nov-15 Occupational Safety and OSH Management No self-assessment was conducted Conduct monthly OSH self The factory has an OSH Officer who Health Systems during the past year. assessments. is now conducting OSH self assessments on a monthly basis. Nov-15 Occupational Safety and Management stated that OFATMA The factory should provide work OSH Management Management has not sent any does not provide any services in the related accident insurance to Health Systems accident reports to OFATMA as northern region of Haiti. Therefore workers and regularly share the they are not registered with this the factory workers are unable to accident reports with OFATMA. organization. benefit from this provision. In the event of an accident, the factory provides medical services, medicines, salaries and other forms of compensation to support the person involved. Nov-15 Occupational Safety and Management stated that they will Ensure that all hazardous and Chemicals and Several unlabeled chemical label all chemical containers and chemical substances used in the Health Hazardous Substances containers containing solvents and workplace are properly labeled by other substances were observed in post MSDS as suggested. including the name in Creole and a the workplace hazard pictogram. Review the appropriate MSDS to know which pictograms are needed. Assign this task to a specific staff member. Train workers on the importance of labeling and using hazard pictograms. Nov-15 Occupational Safety and Health Chemicals and Hazardous Substances Inadequate chemical storage was observed in the workplace Read the MSDS section on proper storage for each of the chemicals used at the factory and ensure compliance with those requirements. Issue clear instructions on the proper storage of chemicals to the responsible staff members. The factory has ensured that all chemicals and hazardous substances used in the factory are stored properly. Nov-15 Occupational Safety and All the MSDS have been posted. Ensure that MSDS are posted in Chemicals and No MSDS were posted in some local language for all the chemicals Health Hazardous Substances areas where solvents and Blow-out and hazardous substances used in were used. the factory. Nov-15 Occupational Safety and The factory hired a qualified Monitor, prevent and limit workers' No proper measures have been Chemicals and contractor to assess workers' exposure to chemicals and taken to monitor, prevent and limit Hazardous Substances Health hazardous substances. workers' exposure to chemicals and exposure to hazardous substances. hazardous substances. Nov-15 Occupational Safety and Training sessions on chemical Improve the existing training plan Chemicals and Management did not provide any management were provided to for supervisors and workers using Health Hazardous Substances evidence of training for workers workers at different levels and also chemicals and include using chemicals and hazardous covered in the worker's induction management of chemicals and substances. hazardous substances in induction training. training. Nov-15 Occupational Safety and Eye washing stations have been Provide eye washing stations at Chemicals and No eye wash stations were the workplace for workers handling Health Hazardous Substances observed in the chemical storage provided in the suggested areas. chemical substances. Ensure that areas of 5 plants. the eye washing stations are properly maintained. Nov-15 Occupational Safety and Management has identified the staff Identify or assign a staff in charge Worker Protection Workers in the mechanic shop of in charge of providing and renewing of providing and renewing the Health one plants were not provided with the PPEs for each factory and PPEs for each factory. Update the gloves and goggles. updated the PPE regulation (based PPE regulation (based on MSDS on MSDS and hazard inventory). All and hazard inventory) accordingly. employees have been provided with Provide employees with all the the necessary personal protective necessary personal protective clothing and equipment. Training on clothing and equipment according the proper use of PPE has also been to the PPE regulation. Train workers on the proper use of PPE conducted for workers. and post signs to remind workers about their safety obligations. Nov-15 Occupational Safety and Health Worker Protection Several workers were not using the guards installed on their machines. No proper evidence of training was available. Conduct training for workers on the proper use of PPE and machine guards. Post precautionary signs around the workplace to remind workers about their safety obligations. Training was provided and the proper use of PPE has been covered in the induction process for newly hired workers. The factory has also posted signs to remind workers about the proper use of machines guards. Nov-15 Occupational Safety and CODEVI has been gradually investing Worker Protection Several chairs did not have Identify the staff in charge of to replace the chairs at the factory Health backrests in two plants. maintaining chairs for each factory and 80% of them have already been and ensure that all chairs are changed. Management expects to provided with backrests. change the remaining chairs in the near future. Nov-15 Occupational Safety and CODEVI defined staff in charge of Define the staff in charge of Worker Protection Numerous machines were not maintaining machine guards for each maintaining the machine guards at Health fitted with the appropriate factory and all machines have been each factory. Ensure that all protection guards. machines have proper guards. fitted with the required safety guards. Nov-15 Occupational Safety and The factory posted additional safety Ensure that appropriate safety Worker Protection Safety warnings were not posted warnings are posted in all the Health on several electrical boxes in the warnings in the noted areas. plants. workplace. Nov-15 Occupational Safety and Management stated that according Working Environment Temperature levels above the BW Ensure that the temperature level to international regulations the is maintained within the suggested Health recommended 30C. workplace temperature must be the limit in all plants. same as the environmental temperature. The factory aims to maintain a lower internal temperature than the mentioned regulation and also has a heat ventilation exhaust system. The new buildings will also be equipped with a cooling system, which will include radiators and air extractors. Nov-15 Occupational Safety and Working Environment Insufficient light level. Ensure that the light levels are The factory has adjusted the light Health adequate in all the plants. levels to comply with this requirement in all the plants. Nov-15 Occupational Safety and All bathrooms are clean and Welfare Facilities Insufficient number of toilets. Ensure that the factory has functional, however, management Health sufficient toilets for both genders according to the law. Keep existing has not added more toilets. toilets clean and functional. Nov-15 Occupational Safety and Health Welfare Facilities Lack of soap in the restrooms. Ensure that adequate soap and water is available in all the toilets. The factory has provided adequate soap and water in all the toilets. Nov-15 Occupational Safety and Provide an eating area to Management has an approved plan Welfare Facilities The number of seats available in accommodate all workers. to build a new eating area to Health the eating area is inadequate to accommodate a greater number of accommodate the total number of workers, which will also include a workers currently employed in the separated kitchen. This facility is park. expected to be completed in 2017. Nov-15 Occupational Safety and The factory conducts medical checks Provide systematic medical checks Health Services and No systematic medical checks were for all newly hired workers and for all newly hired workers within Health First Aid arranged for newly hired workers regular medical follow ups for the first three months of within the first three months of employees performing hazardous employment employment. work. All factory staff also have access to extensive medical, cardiovascular, dental, visual laboratory and operations services. There is also a mobile clinic, monthly operations by general medicine practitioners and various clubs dealing with issues such as pregnancies, hypertension, diabetes, tuberculosis and sexually transmitted infections (HIV-AIDS). A HIV policy has also been established in conjunction with the ILO Community counselors. Annual surgeries are also performed for hernias, etc. Nov-15 Occupational Safety and Health Services and Insufficient medical staff. Hire additional qualified medical CODEVI currently employs 5 doctors, Health First Aid staff as required by the law. 6 nurses, 2 laboratory technicians, 1 dentist and 1 psychologist and all these employees have permanent contracts. Nov-15 Occupational Safety and Health Services and Insufficient number of workers Provide training to at least 10% of Additional workers were trained in Health First Aid trained in first-aid. the workforce in first-aid. first-aid at the FW1 plant. Nov-15 Occupational Safety and Health Health Services and First Aid Workers and management explained that no annual medical checks were arranged. Provide annual medical checks for all workers and keep all medical records updated. The factory started to provide annual medical checks for all workers and the corresponding medical records are also available to support this. Nov-15 Occupational Safety and The factory installed a sufficient Install and properly maintain fire Emergency Several missing and obstructed fire number of fire extinguishers at the fighting equipment and ensure Health Preparedness extinguishers were observed in the workplace. The maintenance service that they are readily accessible at workplace. provider has also been instructed to all times. regularly check and replace non functional fire-fighting equipment. Nov-15 Occupational Safety and The factory has provided fire-fighting Provide fire-fighting training to at Insufficient number of workers Emergency least 10% of the workforce. trained in fire-fighting. Preparedness Health training to 10% of the workforce. Nov-15 Occupational Safety and Management has ensured that all Ensure that all emergency exits are Emergency At least two emergency exits were emergency exits are accessible, accessible, unobstructed and Health Preparedness obstructed at the time of the unobstructed and unlocked at all unlocked during working assessment visits. hours, including overtime. times. Nov-15 Occupational Safety and Conduct periodic emergency drills As recommended, management is Emergency Not all factories conducted regular for each plant every 6 months. currently conducting periodic Health Preparedness fire drills. BW recommends an emergency drills for each factory emergency drill every 6 months. every 6 months. Nov-15 Compensation Overtime Several workers completed more Comply with the limit on overtime than 80 hours of overtime work per hours worked in all factories. trimester. Nov-15 Compensation Overtime No prior authorization from MAST Management has sent the written Submit the written agreement agreement to MAST for approval and between CODEVI and the two for working overtime. is currently waiting for the required unions to perform overtime to MAST for approval. authorization. Nov-15 Working Time Leave Factory did not provide at least 15 Provide time off for annual leave All the due leave days were provided. according to the law. days of annual leave to all workers who have complete 1 year's service. Percentage of workers on an incentive system earning 320 (350 as of 01 May 2016) Gourdes per 8 hours of work: Nov-15 44% Oct-16 68% BETTER WORK HAITI – 14TH SYNTHESIS REPORT Factory: Fairway Apparel S.A. Location: Port-au-Prince Number of workers: 452 Date of BW registration: Mar-16 Date of last two Better Work assessments: Jun-16 Jun-15 Advisory and Training Services 11-Aug-16 Industry seminar on Self-Reporting. 20-Aug-16 Industry Seminar on Collective Bargaining 23-Aug-16 Industry Seminar on Collective Bargaining 24-Aug-16 Industry Seminar on Collective Bargaining 29-Aug-16 Industry Seminar on Collective Bargaining 15-Nov-16 Industry Seminar on Fire Safety 14-Dec-16 Introductory meeting with the General Manager. Factory tour and follow up on the improvement plan. 02-Feb-17 Meeting with management to discuss the progress report, followed up by the improvement plan and meeting with PICC members. 22-Feb-17 PICC Meeting. Revision of the different roles of the PICC and the union. Discussion about IR posters and distribution for use in the workplace. 21-Mar-17 Workplace Communication Training ASSESSMENT COMPLIANCE CLUSTER COMPLIANCE POINT DETAILS OF NON COMPLIANCE IMPROVEMENT PRIORITIES REMEDIATION EFFORTS MONTHS Assessment June 2016 Jun-16 Compensation Overtime Wages Security guards overtime payment Adjust the security guards' salary 12 is innacurate. according to their working hours. 12 Jun-16 Compensation Overtime Wages Security guards were not paid Ensure that the security guards The factory changed the correctly for regular overtime hours. are paid properly. security guards employment contracts. 12 Ensure that the security guards' Security cameras have been Jun-16 Compensation Overtime Wages Security guards were incorrectly pay is compliant with the law. installed and the guards no paid for overtime hours worked at longer work at night. night as they received a fixed salary. Jun-16 Compensation Overtime Wages Security guards were not paid for overtime hours worked during legally mandated holidays as they received fixed salaries. Ensure that the security guards' payments are compliant with legal requirements. Meeting was held with the HR and accountant staff to implement the recommendations. 12 12 Meeting was held with the Ensure that the security guards' Jun-16 Compensation Overtime Wages Security guards were not paid for HR and accountant staff to payments are compliant with overtime hours worked during implement the legal requirements. weekly rest days as they received recommendations. fixed salaries. 12 Ensure that the security guards' Jun-16 Compensation Premium Pay Security guards were incorrectly payments are compliant with paid for regular hours worked at legal requirements. night as there was no 50 percent increase for such payments 12 Ensure that the security guards' Jun-16 Compensation Premium Pay Security guards were incorrectly payments are compliant with paid for regular hours worked legal requirements. during weekly rest days. 12 Ensure that the security guards' Jun-16 Compensation Premium Pay Security guards were incorrectly payments are compliant with paid for regular hours worked legal requirements. during holidays. 12 Ensure that the attendance Jun-16 Compensation Wage Information, Use Payroll records for the last 3 system is linked to the payroll and Deduction months showed some system. discrepancies. Jun-16 Compensation Social Security and The employer's payment to ONA Ensure timely payments to ONA 59 Other Benefits was late. on a monthly basis. 59 Ensure timely payments to ONA Jun-16 Compensation Social Security and The employer does not collect and on a monthly basis. Other Benefits forward the workers' contributions to ONA on time for social insurance services. 12 Payment for notice of Management should Termination The notice period payment for Jun-16 Contract and Human termination is based on compensate workers based on Resources terminated workers is incorrectly average earnings. the average earnings for the last calculated. 3 months of work. Annual leave payments are 12 Management should Termination The unused annual leave Jun-16 Contract and Human based on average earnings. compensate workers based on Resources payments for terminated workers the average earnings for the last is incorrectly calculated. 3 months of work. Jun-16 Contract and Human Resources Termination Calculation of the annual salary supplement or bonus is innacurate. Calculate the bonus payments based on the actual days worked during the employment year. 12 The gallons of thinner has MSDS for thinner and an eye 12 Jun-16 Occupational Safety and Chemicals and No MSDS and eye wash station been removed wash station should be provided Health Hazardous Substances available for chemicals and in the mechanic shop. hazardous substances. The gallons were removed 12 MSDS for thinner and an eye Chemicals and EAs observed 2 gallons of thinner Jun-16 Occupational Safety and from the mechanic shop. wash station should be provided Health Hazardous Substances in the mechanic shop. However, no in the mechanic shop. MSDS was available. Jun-16 Occupational Safety and Worker Protection No appropriate PPE was provided Provide appropriate PPE to all 35 Health to workers using thinner. workers. Jun-16 Occupational Safety and Worker Protection Several workers were not using the Provide training to workers on 35 Health PPEs provided by management. the importance of using PPE. 53 A protective layer has been Jun-16 Occupational Safety and Working Environment The temperatures exceeded the Ensure that the workplace added under the metal Health BW recommended limit of 30 C. temperatures do not exceed sheets. 30C. 53 New lights have been Jun-16 Occupational Safety and Working Environment Lighting levels do not meet Better Ensure that the light levels are installed to comply with the Health Work recommendations. compliant with the suggested requirements for recommendations. each sections. 17 toilets for women have 71 Jun-16 Occupational Safety and Welfare Facilities Insufficient number of toilets Ensure that the factory has at been added. Health least 28 functioning toilets for women. 12 Ensure that the eating area can The factory is expanding the Jun-16 Occupational Safety and Welfare Facilities The eating area can only accommodate all workers. eating area to comply with Health accommodate a small percentage this requirement. of the workforce. Jun-16 Occupational Safety and Emergency 12 Several obstructed aisles were Ensure that the aisles in the Health Preparedness noted in the fabric warehouse. fabric warehouse remain unobstructed during working hours, including overtime. Jun-16 Working Time Regular Hours The time records do not reflect the Keep accurate working time 12 actual hours worked. records. Jun-16 Working Time Leave The factory does not always authorize sick leave when the workers submit proper medical certificate. Provide leave as requested in the medical certificate. 12 Allow nursing workers to take All workers are able to take 12 Jun-16 Working Time Leave Nursing mothers are not informed breastfeeding breaks. breastfeeding breaks. of their eligibility for breasfeeding break. No eye wash stations were Chemicals and Jun-16 Occupational Safety and Install eye wash station on the 12 available on the event of exposure Hazardous Substances Health event of exposure of chemicals hazardous material. of chemicals hazardous materials. Assessment June 2015 Management has addressed Ensure that working hours are Jun-15 Compensation Wage Information, Use The attendance system is not the issue. uniformly maintained within a and Deduction linked to the payroll and working single recording system. hours are reported manually. Revise internal work rules and Jun-15 Contract and Human Employment Contracts The contracts for temporary employment contracts to ensure Resources workers do not comply with the uniformity and compliance with labor code. local laws. All workers are compensated Jun-15 Contract and Human Compensate all workers for Termination Workers employed for less than 3 according to the law. unused annual leaves upon Resources months are not compensated for unused annual leaves when termination. terminated. Jun-15 Contract and Human Termination Workers employed for less than 3 Pay all workers their due salary All workers are paid their due bonuses upon termination. Resources months are not provided annual allowances upon termination salary supplements or bonuses or resignation. when terminated. Jun-15 Occupational Safety and Worker Protection Several workers were seated on Provide appropriate chairs with Health chairs without back rests. back rests for all seated workers. Jun-15 Occupational Safety and Worker Protection Several machines were missing Install the appropriate guards on Management is working to Health belt and pulley guards. all machinery. ensure that proper guards are installed on all the machines. Jun-15 Occupational Safety and Working Environment Excessive temperatures were Take appropriate measures to Health recorded inside the workplace. limit workplace temperatures to a maximum of 30 C. Jun-15 Occupational Safety and Emergency Several aisles in building 2 were Ensure that all escape routes The factory removed the Health Preparedness obstructed with boxes of fabrics. and aisles remain unblocked at boxes of fabrics. all times through an appropriate OSH management system. Jun-15 Occupational Safety and Health Emergency Preparedness Inadequate evacuation plan. Replace the evacuation plan. Jun-15 Occupational Safety and Working Environment Untidy work areas. Maintain a tidy workplace. Health The factory has participated Jun-15 Occupational Safety and Emergency Several fire extinguishers were Maintain accessible and in training related to OSH and Health Preparedness obstructed. functioning fire-fighting also hires a firm to check the equipment at all times. extinguishers on a monthly basis Jun-15 Occupational Safety and Emergency Several aisles were obstructed Ensure that all escape routes Health Preparedness with boxes of fabrics. remain unblocked at all time. 0 Subscribe all workers to Jun-15 Compensation Social Security and The factory is not registered with OFATMA for maternity and Other Benefits OFATMA for maternity and health health insurance. insurance. Register with OFATMA and 0 Jun-15 Compensation Social Security and The factory does not collect and forward the workers' Other Benefits forward the workers' contributions contributions for maternity and for maternity and health insurance. health insurance. Jun-15 Contract and Human Ensure that all workers receive Termination Workers employed for less than 3 Management has revised the severance pay upon termination. Resources months are not compensated for system to ensure that unused annual leaves when workers receive all their dues terminated. upon termination. Management is revising all Jun-15 Working Time Regular Hours The time records do not reflect the Ensure that all the actual their systems to ensure that actual hours worked. working hours are accurately the working hours are recorded. properly recorded. Jun-15 Occupational Safety and Worker Protection Electrical boxes were missing Identify electrical installations Health warning signs. that require warning signs. Ensure that restricted areas are clearly marked. Post 'No Smoking' signs to reduce fire risks around the workplace. Jun-15 Compensation Social Security and The employer's payments to ONA Submit the monthly payments Other Benefits was delayed. to ONA on time. Ensure timely payments to ONA Jun-15 Compensation Social Security and The employer does not collect and for insurance services. Other Benefits forward the workers' contributions to ONA for social insurance services on time. Jun-15 Occupational Safety and Health Welfare Facilities Insufficient number of toilets Provide an adequate number of toilets as required by the Haitian labour code. Jun-15 Occupational Safety and Welfare Facilities The eating area is not equipped Renovate the eating area to Health with tables and several of the properly accommodate workers available benches are broken; during meal times. overall, this area was poorly maintained. Jun-15 Occupational Safety and Working Environment Lighting levels do not meet Better Adjust the factory lighting levels Health Work recommendations. as recommended. Percentage of workers on an incentive scheme earning 320 (350 as of 01 May 2016) Gourdes per 8 hours of work: Jun-15 26% Jun-16 7% BETTER WORK HAITI – 14TH SYNTHESIS REPORT Factory: Fox River Location: Port-au-Prince Number of workers: 52 Date of BW registration: Oct-10 Date of last two Better Work assessments: May-16 Oct-15 Advisory and Training Services 23-Sep-16 One day Communication Training 01-Dec-16 Meeting with General manager about the remediation efforts since the last visit. Planning of the first PICC meeting and factory tour. 30-Jan-17 Discussion on training needs and expectations on remediations. Discussion about the use of the new IR posters. ASSESSMENT COMPLIANCE CLUSTER COMPLIANCE POINT DETAILS OF NON COMPLIANCE IMPROVEMENT PRIORITIES REMEDIATION EFFORTS MONTHS Assessment May 2016 May-16 Compensation Social Security and Other Employer's contribution to ONA. Ensure to pay the contributions 7 Benefits to ONA for the previous month within the first 10 days of the current month. 0 7 May-16 Compensation Social Security and Other Workers' contribution to ONA. Ensure to pay the contributions Benefits to ONA for the previous month within the first 10 days of the current month. May-16 Contract and Human Employment Contracts Internal work rules document is not Ensure the internal work rules Resources yet approved by MAST. are approved by the MAST. May-16 Occupational Safety and OSH Management Systems No OSH assessment report was Keep a record of OSH A notebook is now used to Health found for the last 12 months. assessment that should be do the reporting timely updated. May-16 Occupational Safety and Worker Protection No eye guards, finger guards and Ensure that sewing machines 0 55 Health pulley guards are installed on the have guards on them. factory's machines and equipment. May-16 Occupational Safety and Health Worker Protection During the factory tour, EAs observed one electrical box without safety warning signs. Ensure that electrical boxes are clearly identified with warning signs. Safety warning have been post on all electrical installations. 55 May-16 Occupational Safety and Working Environment Insufficient level of lightning in the Ensure of lightening follows Health workplace. Better Work recommendation The broken toilets have Replace the non-functioning May-16 Occupational Safety and Welfare Facilities The factory has a sufficient number been replaced. Other tools toilets and visual signs Health of toilets for both genders. However, such as buckets of water concerning the usage of the none of them were functioning at have been bought to toilets. Training to be made on the time of the assessment visit. facilitate the flush. Visual "hygiene at work". signs on the usage of the toilets have been posted everywhere including on the toilets doors. May-16 Occupational Safety and Welfare Facilities No recent documentation validating Ensure to validate the quality Health the testing of the water. of the water by a test made by a laboratory recognized by the Ministry of Health. May-16 Occupational Safety and Health Services and First Insufficient medical staff. Ensure to comply with the 0 55 Health Aid number of medical staff as per the Haitian labor code. May-16 Occupational Safety and Health Services and First Workers did not receive medical Medical check for new workers 55 Health Aid checks within the first three months is in process. of being hired. May-16 Occupational Safety and Health Services and First No annual medical checks Ensure that all workers receive 0 55 Health Aid performed. their annual medical check. May-16 Occupational Safety and Emergency Preparedness One fire drill performed per year. Ensure to conduct, at least two Management and PICC 7 Health drills a year. meeting committed to organize two drills a year. May-16 Occupational Safety and Emergency Preparedness No evacuation plan is available in Ensure that emergency exits The evacuation plan is still 19 Health the workplace. and escape routes are clearly pending. marked and posted in the workplace. May-16 Working Time Regular Hours The attendance record is done Ensure that attendance records 0 manually by management and are accurate. therefore the EAs could not validate its accuracy. May-16 Working Time Leave Management did not inform eligible Ensure to inform all eligible Management informed all workers about the breastfeeding workers about the eligible workers about the breaks. breastfeeding breaks. breastfeeding breaks Assessment October 2015 0 7 Oct-15 Compensation Social Security and Other Late payment for ONA Ensure that ONA payment is Benefits made within the first 10 working days of the following month. Collecting and forwarding workers' Ensure that ONA payment is 0 7 Oct-15 Compensation Social Security and Other made within the 10 first day of Benefits contributions for social insurance the following month. funds to ONA. 7 Oct-15 Compensation Social Security and Other Factory is not affiliated with the Ensure to comply with the Benefits OFATMA maternity and health Haitian Labor Code concerning insurance. the OFATMA maternity and health insurance. Oct-15 Compensation Social Security and Other Factory is not paying contributions Ensure that the factory is 7 Benefits to OFATMA for workers' health and affiliated with the OFATMA maternity insurance. maternity and health insurance. 12 Oct-15 Occupational Safety and Emergency Preparedness The factory has not trained any Train an appropriate number of An appropriate number of Health workers in fire fighting since 2013. workers to use the fire fighting workers has been trained equipment. to use the fire fighting equipment. 0 12 Oct-15 Occupational Safety and Emergency Preparedness No evacuation plan is available in Ensure that emergency exits Health the workplace. and escape routes are clearly marked and posted in the workplace. Ensure to post The evacuation plan within the plant. Oct-15 Occupational Safety and Emergency Preparedness Last fire drill was conducted in June Ensure to conduct two 0 6 Health of 2013. emergency drills per year. Oct-15 Occupational Safety and Health Services and First Insufficient medical staff. Ensure the workplace have 48 Health Aid required onsite medical facilities and staff. Oct-15 Occupational Safety and Health Services and First No first aid training has been Provide first-aid training for 0 48 Health Aid provided for workers since 2013. workers. Oct-15 Occupational Safety and Health Health Services and First Aid The factory does not provide annual medical checks for worker. Provide annual medical checks for worker. 48