(2016-01) Decree Setting the Modalities for Registering Projects in the Public Investment Program
Summary — Signed by President Michel Joseph Martelly and published in Le Moniteur No. 15 (22 January 2016), this arrêté implements the 6 January 2016 decree on the Public Investment Program (PIP) by detailing the project registration, disbursement, accounting and monitoring procedures shared between the Ministry of Planning and External Cooperation (MPCE) and the Ministry of Finance for every publicly financed development project.
Key Findings
- Project registration in the PIP requires an approved final document plus an annual FIOP due 15 September.
- Replenishment requests are due by the 5th of each month and reviewed jointly by MPCE (opportunity) and MEF (regularity).
- Each project must maintain four mandatory accounting journals closed monthly (bank, petty cash, receipts, expenses).
- MEF retains project accounting records and transmits them to CSCCA for final audit at project closure.
- Five standardized MPCE forms (FIOP, disbursement calendar, fund-allocation request, financial-operations summary, execution report) structure the entire monitoring chain.
Full Description
Adopted on the joint report of the Ministers of Planning and Economy/Finance, this arrêté organizes the Public Investment Program in five chapters. Chapter I conditions project registration on compliance with government priorities in the multiannual/annual programs, requiring an approved final project document and an annual synthesis (Fiche d'Identité et d'Opération de Projet, FIOP) submitted by 15 September each year. Chapter II governs execution: MPCE transmits an annual financing-needs calendar to MEF at the start of each fiscal year; fund allocations follow MPCE's quarterly disbursement program; each project receives an initial advance for régie expenses; replenishment requests, due by the 5th of each month, must include an expense statement, financial-operations summary and progress status, reviewed for opportunity by MPCE and regularity by MEF. Chapter III requires each project to maintain general and analytical accounting (bank journal, petty-cash journal, receipts journal, expense journal, closed monthly), with MEF as custodian of records, transmitted to the CSCCA at project completion. Chapter IV mandates monthly progress reports to the UEP coordination and quarterly evaluation reports to the supervising minister, plus MPCE field visits and evaluations. Chapter V lists five standardized MPCE forms (FIOP, disbursement calendars, fund-allocation requests, financial-operations summaries, execution reports) that structure the whole reporting chain.